Administrative Associate IV
Administrative Associate IV
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Title
Administrative Associate IVAgency
Texas A&M University Health Science CenterDepartment
Pharmacy Finance CentralizedProposed Minimum Salary
CommensurateJob Location
Kingsville TexasJob Type
StaffJob Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect Excellence Leadership Loyalty Integrity and Selfless Service.
Who we are
As one of the fastestgrowing academic health centers in the nation theTexas A&M University Health Science Centerencompasses five colleges and numerous centers and institutes working together to improve health through transformative education innovative research and teambased health care delivery.
What we want
The Irma Rangel College of Pharmacy is looking for an Administrative Associate IV to serve as a member of the Finance and Administration team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fastpaced environment. This person must be professional enjoy working in a highvolume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you we invite you to apply to become a member of our team.
What you need to know
Salary: Compensation will be commensurate to the selected hires experience.
Cover Letter/Resume: A cover letter and resume are strongly recommended
Other: Persons in this position should have the ability to travel independently to other and/or remote locations by driving.
Required Education and Experience
High school graduation or any equivalent combination of education and experience
Four years of related experience in finance and administration
Preferred Qualifications
Bachelors degree in business administration or related field
Five years of professional nonclerical experience in general office accounting or personnel operations
Experience with FAMIS and TAMUS purchasing procedures; managing business operations and supervisory experience
Knowledge Skills and Abilities
Ability to work with sensitive information and maintain confidentiality
Working knowledge of word processing spreadsheet and database applications
Strong verbal and written communication skills
Strong interpersonal and organizational skills
Maintains professionalism and composure
Ability to demonstrate initiative by independently taking action to solve problems
Attention to detail
Ability to multitask and work cooperatively with others
Responsibilities
Purchasing & Travel: Performs and coordinates purchasing activities required to obtain and service for the College in accordance with all rules and regulations related to purchasing. Assist with shipping and receiving of college packages (FedEx and UPS). Supports departments with delegated procurement needs and training: Provides product/services research and vendor sources; increase awareness and utilization of HUB vendors; promotes adherence to purchasing guidelines and procedures. Coordinate Finance & Administration meeting and minutes. Knowledge of travel rules and regulations. Assists with travel reconciliation as a delegate and as in general advising for others and sends outstanding travel reminders.
Costing Allocations & Accounting: Assist director with Costing Allocations and PCTs. Assist in creating and maintaining college accounts.
Operations: Overlooks College vehicles for Kingsville and College Station (scheduling maintenance vehicle logbooks and reconciliation of mileage). Assist with daytoday business services such as bank deposits student reimbursements Ad Astra scheduling contract scanning and special projects. Using initiatives judgments and experience to perform/relieve for the Office of Finance and Administration routine and administrative matters; assists in developing and/or implementing new or alreadyestablished office procedures in the HSCCOP. Creates and maintains accounts.
General Business Services: Overlook student payments of swipe card or badge replacement fees and/or student print accounts. Provides excellent customer service to College with regards to F&A questions and issues. Advises trains and assist in supervising office student worker to answer telephone take messages or other duties; maintains student worker time sheets to ensure accurate time reports.
Why Texas A&M University
We are a prestigious university with strong traditions Core Values and a community of caring and collaboration.
Medical prescription drug dental vision life and AD&D flexible spending accounts and longterm disability insurance with Texas A&M contributing to employee health and basic life premiums
Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month
Automatic enrollment in theTeacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to freeLinkedIn Learningtraining webinars and limited financial support to attend conferences workshops and more
Educational release time and tuition assistancefor completing a degree while a Texas A&M employee
Living Well a program at Texas A&M that has been built by employees for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Required Experience:
IC
Employment Type
Full-Time
