Office Event Coordinator mfd
Office Event Coordinator mfd
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Location
SHAPE THE FUTURE OF PRIVACY WITH USERCENTRICS
We are seeking a fulltime Office Event Coordinator (m / f /d) to join our Employee Experience team in Munich. If youre a creative extroverted and driven individual who finds joy in event & project planning and is committed to cultivating a positive work culture and employee experience we welcome your application for this exciting role.
Your Tasks
Plan and coordinate a wide range of office events including breakfasts lunches happy hours and teambuilding activities. Organize celebrations for birthdays new joiners work anniversaries holidays and other special occasions that foster a strong inclusive team culture. Events should reflect company values promote engagement evolve based on team feedback while aligning it with our ONE global approach.
Manage office supplies snacks drinks and equipmentwhile keeping track of the Munich Employee Experience budget. Handle vendor relationships manage mail and shipments between hubs process invoices and payments and maintain accurate expense records.
Oversee daytoday office operations and environment ensuring the space is functional welcoming and wellorganized. Manage maintenance repairs vendors and storage areas local perks while coordinating with the business center on logistics like entry cards and office access. Lead workspace improvements and ensure cleanliness sustainability practices and compliance with safety standards.
Manage company merchandise and global gifting including upkeep of the internal merch store organizing and maintaining inventory in storage and preparing companybranded gifts for new hires employee milestones and special events. Ensure timely distribution and thoughtful presentation that aligns with our brand and culture.
Collaborate with crossfunctional teams such as HR IT and the DEI Committee by assisting with onboarding workspace setup inventory tracking and cultural or teamwide initiatives. Provide handson support to help enhance organizational efficiency and employee experience.
Champion a welcoming inclusive and sustainable office cultureby embedding ecofriendly practices into daily operations and events leading wellbeing initiatives that support mental physical and social health and fostering a sense of belonging through thoughtful communitydriven experiences.
Manage internal communication across Slack intranet and other toolsacting as the primary point of contact for our Munich colleagues and for visitors from other office locations. Keep communication clear proactive engaging and communitydriven by regularly sharing updates celebrating team wins posting shoutouts and running quick polls or surveys to boost visibility and participation. Ensure the intranet stays up to date with relevant office information event recaps onboarding materials and announcements.
Take ownership of ad hoc projectsas needed supporting evolving business needs and identifying creative opportunities to improve the office environment and overall employee satisfaction.
You Bring
At least 2 years experience in event planning office management or a related role
Excellent organizational communication problemsolving and time management skills are essential for this role as youll be managing multiple tasks simultaneously.
This role calls for an outgoing individual with emotional intelligence empathy patience strong teamwork skills a proactive mindset and confidence in public speaking. It also includes maintaining a tidy wellorganized office environment with responsibilities like recycling and plant care.
Flexible and reliable with a proven ability to meet deadlines and adjust to varying schedules including occasional evening events to ensure the best experience for our employees.
Proficiency in Google communication tools and relevant software such as Slack Asana Canva invoicing tools and similar
Strong fluency in written and spoken English (our company language); proficiency in German is a must
Creative thinking and the ability to plan and execute engaging fun and memorable events and activities
Why join Usercentrics
Joining Usercentrics means becoming part of a fastgrowing diverse and international team of tech enthusiasts and entrepreneuriallyminded who build our success story together
Company culture is important to us we strive to continuously develop a positive vibrant and inspiring environment that enables everyone to thrive both personally and professionally
Get involved! We have plenty of initiatives and love to see people from all department enthusiastically participating and shaping our future together in different crossdepartment projects
Your worklife balance is important to us too we offer flexible working hours hybrid working and the possibility of workcations (in accordance with our company policy)
We always remember to have fun along the way both in our daytoday work and at our regular team events on site in our offices in Munich Copenhagen Odense Lisbon and Prague or online
You are the most valuable asset to our company which is why were happy to offer awesome benefits like our personal development budget jobrelated language courses and a lot more (depending on your location) to focus on your well being
Just between us: If youve made it this far wed love to know what inspires you especially when it comes to creating memorable moments and bringing people together. A quote a song an event a book a portfolio a picture something youve made something you are proud of a piece of art or anything similar that reflects who you are. Feel free to include it as a separate document with your application. #ComeAsYouAre
About us
We are driven by our values #BeBrave #BetterTogether #LeadbyExample #InnovateWithPurpose #PassionForPrivacy #GiveBack and #ComeAsYouAre. They show what we believe in and how we work. They help make our team special and guide us in everything we do. Theyre the heart of our company and inspire us to do our best every day.
We strive to create a diverse equitable and inclusive environment (DEI) where everyone feels valued respected and empowered to reach their full potential. We believe that our different backgrounds experiences and perspectives are our greatest strengths so we are committed to building with them as we foster innovation and drive our success.
We recognize that this is an ongoing journey. We commit to listening and to continuous learning growth and improvement. By embracing DEI principles we will create a more just and equitable society and we are proud to play our part in making this vision a reality.
We are #BetterTogether.
Required Experience:
IC
Employment Type
Full-Time
