Executive Assistant Human Resources Coordinator

IER Trading Pty Ltd

Ascot Vale Melbourne VIC

About the Business

IER is a boutique business consultancy specializing in research strategy development and economic and social impacts for the sports events and cultural sectors. For nearly 30 years IER has provided advice to a range of government and private clients within this sector. If you are interested in a career in research/consulting in the sport tourism and events industry this is a great opportunity to start that journey. IER has a considerable breadth of industry experience with core clients in the following sectors:

Sporting industry

Major events industry

Arts & Culture segment

Local Government and Community

State Government and Tourism Bodies

Overview of the Role

Parttime

$75000 $85000 0.6FTE 45k51k p.a.

Were searching for an Executive Assistant & Human Resources (HR) Coordinator to undertake a variety of HR and executive administrative duties. This role involves facilitating daily HR functions like keeping track of employee records and supporting the interview process with a focus on growing the companys talent pipeline and improving our sourcing tactics. Additionally you will provide highlevel administration and secretarial support to the partners and occasionally the leadership team.

Primary Tasks

HR Functions:

• Respond to internal and external HRrelated inquiries or requests and provide assistance.
• Maintain records of personnelrelated data on Employment Hero (payroll personal information leaves turnover rates etc. in both paper and the database and ensure all employment requirements are met.
• Liaise with other departments or functions (Payroll benefits etc.
• Lead the recruitment/hiring process by sourcing candidates performing background checks assisting in shortlisting issuing employment contracts etc.
• Assist staff in performance management procedures.
• Handle all employee onboarding including the coordination of any required training sessions and/or seminars.
• Maintain updates and training on Employment Hero collecting employee feedback through surveys and pulse checks when scheduled.

Executive Assistant Functions:

• Provide secretarial support and administrative assistance to the Partners.
• Organize travel and other eventrelated arrangements.
• Coordinate submissions and document control for tenders.
• Maintain stationary supply inventory.
• Maintain office equipment as needed.

Required Skills:

• Experience with Employment Hero is a must.
• Proven experience as an HR or Office coordinator/admin.
• Knowledge of HR processes and best practices.
• Strong ability in using MS Office (Excel Word and PowerPoint).
• Ability to work with ATS software
• Indepth understanding of recruitment sourcing tools (Seek LinkedIn Indeed).
• Familiarity with social media recruiting to support casual staffing needs.
• Outstanding communication and interpersonal skills.
• Great organizational and time management skills.
• BSc/BA in Business Administration or a relevant field; additional education in Human Resource Management will be a plus.

What Youll Gain:

• Competitive salary
• Opportunity to work on some of Australias most exciting events.
• Flexible working arrangements.

If you are looking to work in a fastpaced company with exposure to various exciting and interesting events this job is for you. You will be working within a supportive team where you will have lots of opportunities to learn skills beyond your daytoday role. From time to time you will may be required to attend events to help build your knowledge and understanding of the events and tourism industry.

To Apply:

Please ensure that your application addresses the key tasks skills and experience outlined in this job advertisement. The application deadline is 5:00 pm on Sunday June 21st 2024. Candidates must have the right to work in Australia to be considered for this role. Please send your applications to

IER is deeply committed to cultivating a diverse workforce that values and embraces inclusivity in all its facets. Our organization takes great pride in fostering a welcoming environment that prioritizes equality fosters a sense of belonging and upholds a culture of empathy care and support. We believe that diversity encompasses a broad range of perspectives experiences and ideas which are essential to our collective success as an organization. Therefore we enthusiastically encourage applications from individuals of all ages nationalities and cultures including First Nations peoples people with disabilities and others. We want everyone to feel empowered to express their true selves and share their unique backgrounds as it enables us to provide optimal support for individuals to perform at their best. During the recruitment process we encourage applicants to openly communicate their specific needs so that we may tailor our support accordingly ensuring an inclusive and accommodating experience.