Legal Secretary LACERA Investments
Legal Secretary LACERA Investments
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Job Description
POSITION INFORMATION
- This examination will remain open until the needs of LACERA are met and may close without prior notice.
TYPE OF RECRUITMENT:Open Competitive Opportunity
Examination Information:Examination Number: 90440M Job Bulletin Number: 2504
COMPENSATION:$6198.45 $8129.36 Monthly
The Los Angeles County Employees Retirement Association (LACERA) administers and manages the more than $80 billion retirement fund for the County of Los Angeles. We provide retirement disability and death benefits to eligible County Employees and their Beneficiaries and collect deposit invest and manage retirement funds from the County Outside Districts and County Employees.
LACERA is one of the largest county retirement associations in the United States with over 190000 Members. Our Membership is comprised of individuals from a diverse range of careers age groups and ethnicity all contributing to the greater welfare of Los Angeles County.
LACERA is located in Gateway Plaza at 300 North Lake Avenue in the beautiful City of Pasadena. The building is easily accessible from the Foothill Freeway 210 and the Metro Lake Station. We offer convenient free parking for staff members in our secure structure adjacent to the building in addition to a robust rideshare program providing commuting alternatives such as ridematching vanpool carpool parking services and more. Prioritizing health wellbeing and sustainability Gateway Plaza is a Class A office building LEED Gold Certified and EPA Energy Star Certified. With a Walkability Score of 91 LACERA staff members are able to easily enjoy the approximately 150 shops food and dining options that make up the popular South Lake Avenue District.
Our Members dedicate their careers contributing to the welfare of Los Angeles County. For their service the County contributes to their promised benefits and LACERA is dedicated to serving them in return throughout their career and their life afterwards.
Our Core Values: I ACT(Integrity Inclusivity Innovation Accountability Collaboration and Transparency) serve as our cultural guide and foundation in meeting our mission. As a memberfocused government agency we abide by our core values to ensure the publics trust operate efficiently and cost effectively and provide our members their promised benefits.
If you are interested in being part of this rewarding team LACERA invites you to apply!
Benefits include a cafeteria benefit plan annual leave defined benefit retirement plan Deferred Compensation Plan 457 13 paid holidays per year savings plan a hybrid work schedule tuition reimbursement and a ride share program.
ABOUT THE POSITION
The position is located in the Legal Office of the Los Angeles County Employees Retirement Association (LACERA). The role of the Legal Office is in part to provide transactional legal support to the Investment office to generate the funds necessary to pay out pension benefits. The Legal Division is comprised of a Chief Counsel Senior Staff Counsels Staff Counsels Legal Analysts and Legal Secretaries. Legal staff work in one of four sections: Litigation and Employment Investments and Commercial Transactions Benefits and Disability.
The Investments and Commercial Transactions Section of the Legal Division is responsible for providing legal support to LACERAs Investment Office including reviewing drafting and negotiating agreements with investment managers and advisors custodians and consultants relating to institutional investments in the areas of real estate credit equities real assets hedge funds and private equity. The Group also provides legal support to other divisions within LACERA such as Administrative Services Member Services Human Resources Systems Internal Audit and the Executive Office in the areas of commercial contracts risk assessments vendor management and Public Records Act requests.
VACANCY INFORMATION:The current vacancy is in the Investments and Commercial Transactions Section of the Legal Division.The resulting eligible register can be used to fill both current and future vacancies throughout the Legal Division.
WORK SCHEDULE:This fulltime position is required to work a 5/40 schedule (e.g. an eight 8 hour day Monday through Friday). LACERA offers a hybrid work environment and this position may be eligible to telework up to three 3 days per week depending on the needs of the Legal Division and LACERA. EXAMPLES OF ESSENTIAL JOB FUNCTIONS
To view the complete job description for this classification please click Legal Secretary LACERA
REQUIREMENTS
SELECTION REQUIREMENTS
Two 2 years of increasingly responsible legal secretary experience working in a law office or similar legal environment in the public or private sector.
KEYBOARDING SKILL:40 net words per minute**
PHYSICAL CLASS II Light: Light physical effort which may include occasional light lifting to a 10pound limit and some bending stooping or squatting. Considerable walking may be involved.ADDITIONAL INFORMATION
DESIRABLE QUALIFICATIONS:
- Bachelors Degree from an accredited college or university. *
- Demonstrated experience providing administrative support in connection with investment transactions such as signature gathering calendaring managing due dates and reminders to ensure timely completion of tasks and team projects.
- Demonstrated experience working with agreements and other legal transactional documents including creating templates and tables of contents formatting editing proofreading redlining redacting tracking versions and finalizing agreements and signature pages.
- Demonstrated experience maintaining and updating logs and spreadsheets sorting and organizing large volumes of data and creating complex spreadsheets from scratch.
- Demonstrated experience reviewing and processing legal invoices including ensuring compliance with approved rates and budgets.
- Demonstrated experience drafting engagement letters based on budget proposals and circulating for .
- Demonstrated experience maintaining corporate minute books and spreadsheets and organizing records.
- Demonstrated experience processing correspondence accurately routing incoming mail and handing outgoing mail to ensure timely arrival.
- Demonstrated experience establishing and maintaining paper and electronic files and filing systems in compliance with applicable procedures and policies.
- Demonstrated experience working with Microsoft Word including tracking changes creating table of contents and conversion from pdf to Word formatting long documents creating merge documents and organizational charts and creating and editing tables as well as working with Microsoft Excel including creating and editing spreadsheets data entry and maintaining and editing databases.
To receive credit for the above desirable qualifications your application must clearly describe your experience.
Knowledge of:Basic investment transactional terminology and agreements correct English usage grammar composition spelling punctuation telephone vocabulary and proofreading rules; filing and record keeping systems and techniques for larger volumes of complex physical and electronic records; interpersonal skills using tact patience and courtesy; modern office methods procedures equipment and business letter writing; principles and applications of the Microsoft Office Applications including Word Excel Outlook and Adobe.
Ability to: Maintain a high level of care and thoroughness in handling the details of a task; check and compare agreements and other documents and information for completeness and accuracy; gather verify sort and organize data and information; interpret apply and explain policies procedures rules and regulations related to an assigned work unit; understand and follow oral and written directions; meet schedules and timelines; establish and maintain cooperative and effective working relationship with others; work independently with little direction; communicate clearly and concisely both orally and in writing; operate a personal computer utilizing Microsoft applications such as Word Excel and Outlook to create and produce reports and letters. Edit format and manipulate documents in Adobe including redacting adding pages and inserting text.
EXAMINATION CONTENT: This selection process will consist of:
Part I:A qualifying evaluation of application information and the desirable qualifications.
Only the highest qualified applicants as determined under Part I will be invited to continue in the selection process under Part II.
Part II:An Appraisal (Oral) Interview weighted 100.The appraisal (oral) interview will assess the applicants knowledge experience and general ability to perform the essential functions of the position.
Those candidates which are determined eligible for hire under the Los Angeles Countys Civil Services Rules may be invited to the selection process which may be comprised of a selection interview to determine the candidates fit for the position and/or jobrelated assessments.
CANDIDATES MUST MEET THE REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70 OR HIGHER ON THE WEIGHTED PORTIONS OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.IMPORTANT TYPING TEST INFORMATION**
A qualifying performance typing test of 40 net words per minute will be required of candidates who have not held a typing position at LACERA and/ or in the service of the County of Los Angeles. Only those candidates who pass the typing test will be eligible to continue in the selection process.The following candidates are NOT required to take the County typing test:
- Those candidates who currently hold or have held a typing position that requires 40 words per minute in the service of LACERA and the County of Los Angeles.
OR- Those candidates who have taken and passed a LACERA and/or Los Angeles County typing performance test of 40 works per minute administered by a County Department. Passing scores on record with the Department of Human Resources will be transferred automatically. Applicants who have met the typing requirement in another department must attach a copy of their typing certificate to their application at the time of filing or email to within fifteen 15 calendar days from the last day of fling.
All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add andto your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.Test scores/results cannot be given over the telephone.
DO NOT select Off under Email Preferences within your profile or click Unsubscribe on our notices if you would like LACERA to notify you regarding your application status test schedules and other important information pertaining to your candidacy for this position.
LACERA will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.
Those candidates which are determined eligible for hire under the Los Angeles Countys Civil Services Rules may be invited to the selection process which may be comprised of a selection interview and/or jobrelated assessments.
ELIGIBLE INFORMATION
The names of candidates receiving a passing grade will be placed on the eligible register in the order of their score group for a period of twelve 12 months following the date of promulgation.
APPLICATION AND FILING INFORMATION:
Application must be submitted online. Applicants can check the status of their applications at any time by logging into their account on .
The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that clearly demonstrates meeting the Selection Requirements for the position as stated above. Please complete the application and supplemental questionnaire thoroughly and completely. Information provided in the supplemental questionnaire must be reflected in the application to be considered.
Failure to provide complete information on the employment application and on the supplemental questionnaire will impact the assessment of an applicants qualifications and acceptance in the selection process.
EDUCATION:In the space provided for education include the names and addresses of schools attended and number of credits degree and/or certificate(s) earned.
In order to receive credit for any college course work or college degree such as an Associate Bachelor Master Doctorate degree or for completion of a certificate program you must include a legible copy of the official diploma official and/or unofficial transcripts or an official letter from the accredited institution which shows the area of specialization or official certificate(s) at the time of filing or within five 5 business days from application submission date.
Accreditation Information:Accredited institutions are those listed in publications of regional national or international accrediting agencies. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable if appropriate are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators Inc. (AICE).
In the space provided for education include the names and addresses of schools attended and number of credits degree and/or certificate(s) earned.
In order to receive credit for any college course work or college degree such as an Associate Bachelor Master or J.D. or other Doctorate degree or for completion of a certificate program you must include a legible copy of the official diploma official and/or unofficial transcripts or an official letter from the accredited institution which shows the area of specialization or official certificate(s) at the time of filing or within ten 10 business days from application submission date.
Work Experience:Your employment history should be listed in order beginning with the most recent.
For each job held provide the name and address of your employer your job titles beginning and ending dates description of work performed and reason for leaving.
If you have worked in more than one position for one employer list each job title and/or area of assignment separately on the application to demonstrate your experience in various assignments/occupational areas.
Parttime experience will be evaluated on the basis of its fractional equivalent of a 40hour workweek.
Applications submitted without the complete work history and the supplemental questions completed in their entirety will be rejected as incomplete. See application or See resume or copy and paste of work experience is not sufficient or qualifying responses.
Resumes will not be accepted in lieu of the completed application or supplemental questionnaire.
Applicants must provide the appropriate attachments during application submission email the documentation towithin ten 10 business days of filing. Please include the examination title and number on the documentation.
Failure to provide the appropriate documentation may result in your application being rejected as incomplete and will be removed from consideration.
All required experience must be paid.
This position may require working evenings weekends and holidays.
TO APPLY ONLINE GO TO:and click on the Careers link.
Faxed emailed or hardcopy (paper) applications will not be accepted.
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:For candidates who may not have regular access to a computer or the internet applications can be completed on computers at public libraries throughout Los Angeles County.
Candidate(s) who complete examination process with acceptable results will be considered by the Department hiring authority. Upon an offer of employment a comprehensive background investigation will be conducted which includes verification of experience and/or education credit history and fingerprinting through the California Department of Justice and the Federal Bureau of Investigation.
IMPORTANT NOTE:
Please note thatALLinformation included in the application materials is subject toVERIFICATIONat any point during the examination and hiring process including after an appointment has been made.FALSIFICATIONof any information may result inDISQUALIFICATIONorRESCISSION OF APPOINTMENT.
UtilizingVERBIAGEfrom the Classification Specification Selection Requirements and/or Desirable Qualifications serving as your description of dutiesWILL NOTbe sufficient to demonstrate that you meet the requirements. Doing so may result in anINCOMPLETE APPLICATION and you may beDISQUALIFIED. Applications may be rejected at any stage of the examination process.
Fair Chance Initiative for Hiring Ordinance (FCIHO)
LACERA is a Fair Chance employer. Except for a very limited number of positions you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. LACERA will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job and consider potential mitigating factors including but not limited to evidence and extent of rehabilitation recency of the offense(s) and age at the time of the offense(s). If asked to provide information about a conviction history any convictions or court records which are exempted by a valid court order do not have to be disclosed.
Requests for accommodation:
Teletype Telephone:
Department Contact Name:Sharon Norton
Department Contact Telephone:
Department Email:
Any language contained in the job posting supersedes any language contained below.
Your Responsibilities:
1.Completing Your Application:
a. Before submission of the application it is your responsibility to ensure that all information provided is correct and complete on the application. Incomplete applications cannot be accepted.
b. List each payroll title separately for each job. Do not group your experience. Specify the beginning and ending dates for each job. If you are a Los Angeles County employee and have held multiple positions do NOT list all of your time with the County under your present payroll title.
c. To receive credit include required documents (e.g. copy of your diploma transcript certificate or license) as directed on the job posting. International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards. Refer to the job posting for specific deadlines for supporting documentation.
2.Requirements on Job Posting:
a. Your application will only be accepted if it clearly shows you meet the requirements. The information you give will determine your eligibility and is subject to verification at any time.
b. You must be at least 16 years of age at the time of appointment unless other age limits are stated on the job posting. The Federal Age Discrimination in Employment Act (ADEA) of 1967 as amended prohibits discrimination on the basis of age for any individual age 40 or older.
c. Experience is evaluated on the basis of a verifiable 40 hour week unless specified otherwise. Prorated parttime experience may be acceptable.
3.Application Deadline: All job applications must be completed and submitted before the closing time on the last day of the filing period as indicated on the job posting unless other instructions are provided. Job postings with an open continuous filing period are subject to closure without prior notice. It is to your advantage to file your application early and not wait until the last allowable date and time as you will not be able to apply once the filing period has closed.
4.Change of Name or Address: To change personal information such as your name or address log into your profile onand make the necessary change. This can be done at any time.
5.Equal Employment Opportunity/NonDiscrimination Policy:
a. It is the policy of the The Los Angeles County Employees Retirement Association (LACERA) to provide equal employment opportunity for all qualified persons regardless of race color religion sex national origin age sexual orientation disability or any other characteristic protected by state or federal law. b. If you are an individual requesting reasonable accommodation(s) in the examination process please contact the testing accommodation coordinator listed on the job posting. The provision of accommodation(s) may be subject to verification consistent with state and federal law. All accommodationrelated information will remain confidential.
Disclaimer: The Los Angeles County Employees Retirement Association (LACERA) is not responsible or in any way liable for any computer hardware or software malfunction that may affect the employment application or the application selection process.
You assume all responsibility and risk for the use of this system and the Internet generally. This system and the information provided on it are provided on an as is and as available basis without warranties of any kind either express or implied. No advice or information given by LACERA or its respective staff members shall modify the foregoing or create any warranty.
LACERA expressly disclaims any warranty that the information on this system or on the Internet generally will be uninterruptible or error free or that any information software or other material accessible from the system is free of viruses or other harmful components. You shall have no recourse against the LACERA as the system provider for any alleged or actual infringement of any proprietary rights a user may have in anything posted or retrieved on our system.
LACERA shall not be liable for any direct indirect punitive incidental special or consequential damages arising out of or in any way connected with the use of this system or with the delay or inability to use it (or any linked sites) or for any information obtained through this system or otherwise arising out of the use of this system the Internet generally or on any other basis.
NOTE: Your application is submitted using Secure Encryption to ensure the privacy of all information you transmit over the Internet.
By accepting the Use Disclaimer set forth herein you agree to all of the above terms and further agree to use this Online Job Employment Application System only for the submission of bona fide employment applications to the County of Los Angeles. Any other use of this Online Job Employment Application System including without limitation any copying downloading translating decompiling or reverse engineering of the system data or related software shall be a violation of the Use Disclaimer.
Veterans Credit: In all open competitive examinations a veterans credit of 10 percent of the total credits specified for such examinations will be added to the final passing grade of an honorably discharged veteran who served in the Armed Forces of the United States under any of the following conditions: During a declared war; or During the period April 28 1952 through July 1 1955; or For more than 180 consecutive days other than for training any part of which occurred after January 31 1955 and before October 15 1976; or During the Gulf War from August 2 1990 through January 2 1992; or For more than 180 consecutive days other than for training any part of which occurred during the period beginning September 11 2001 and ending on August 31 2010 the last day of Operation Iraqi Freedom; or In a campaign or expedition for which a campaign medal or expeditionary medal has been authorized and awarded. Any Armed Forces Expeditionary medal or campaign badge including El Salvador Lebanon Grenada Panama Southwest Asia Somalia and Haiti qualifies for credit.
A campaign medal holder or Gulf War veteran who originally enlisted after September 7 1980 (or began active duty on or after October 14 1982 and has not previously completed 24 months of continuous active duty) must have served continuously for 24 months or the full period called or ordered to active duty.
This also applies to the spouse of such person who while engaged in such service was wounded disabled or crippled and thereby permanently prevented from engaging in any remunerative occupation and also to the widow or widower of any such person who died or was killed while in such service. A DD214 Certificate of Discharge or Separation from Active Duty or other official documents issued by the branch of service are required as verification of eligibility for Veterans preference. Applicants must submit the documentation for each open competitive exam to qualify for veterans credit. More information available at: Information: Accredited institutions are those listed in the publications of regional national or international accrediting agencies that are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable if appropriate are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators Inc. (AICE).
Background Check: LACERA is a Fair Chance employer. Except as otherwise permissible under applicable laws you will not be asked to provide information about a conviction history unless you receive a conditional offer of employment. LACERA will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job and will also consider potential mitigating factors including but not limited to evidence and extent of rehabilitation recency of the offense(s) and age at the time of the offense(s). If asked to provide information about a conviction history any convictions or court records which are exempted by a valid court order do not have to be disclosed.
Benefit Information: Depending on the position the successful candidate will enroll in a contributory defined benefit pension plan if the candidate is a new member of the Countys defined benefit plan (LACERA) on or after January 1 2013 (first employed by the County on or after December 1 2012 unless she or he established reciprocity with another public retirement system in which she or he was a member before January 1 2013. It should be noted that County employees do not pay into Social Security but do pay the Medical Hospital Insurance Tax portion of Social Security at a rate of 1.45. The Los Angeles County Employees Retirement Association (LACERA) has reciprocal agreements with several public retirement systems in California.
Americans with Disabilities Act of 1990: All positions are open to qualified persons. Pursuant to the Americans with Disabilities Act of 1990 persons with disabilities who believe they need reasonable accommodation or help in order to apply for a position may contact the ADA/Personnel Services for Disabled Persons Coordinator. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. The County will attempt to meet reasonable accommodation requests whenever possible.
Equal Employment Opportunity: It is the policy of the Los Angeles County Employees Retirement Association to provide equal employment opportunity for all qualified persons regardless of race religion sex national origin age sexual orientation disability or any other characteristic protected by state or federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants.
Los Angeles County Child Support Compliance Program: In an effort to improve compliance with court ordered child family and spousal support obligations certain employment and identification information (i.e. name address Social Security number and date of hire) is regularly reported to the State Directory of New Hires which may assist in locating persons who owe these obligations. Family Code Section 17512 permits under certain circumstances for additional employment and identifying information to be requested. Applicants will not be disqualified from employment based on this information.
Social Security Act of 2004: Section 419 (c) of Public Law 108203 the Social Security Protection Act of 2004 requires State and local government employers to disclose the effect of the Windfall Elimination Provision and the Government Pension Offset Provision to employees hired on or after January 1 2005 in jobs not covered by Social Security. The County of Los Angeles does not participate in the Social Security System. All newly hired County of Los Angeles employees must sign a statement (Form SSA1945 prior to the start of employment indicating that they are aware of a possible reduction in their future Social Security benefit entitlement. For more information on Social Security and about each provision you may visit the website or call toll free 1. Persons who are deaf or hard of hearing may call the TTY numberor contact a local Social Security office.
Employment Eligibility Information: Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States. Immigration law provides that all persons hired after November 6 1986 are required to present original documents to the County within three 3 business days of hiring which show satisfactory proof of 1 identity and 2 U.S. employment eligibility.
The California Fair Employment and Housing Act(Part 2.8 commencing with Section 12900 of Division 3 of Title 2 of the Government Code) the Regulations of the Fair Employment and Housing Commission (California Code of Regulations Title 2 Division 4 Sections 7285.0 through 8504 and other applicable laws prohibit employment discrimination based on an applicants protected characteristics including race color religion national origin ancestry physical disability mental disability medical condition marital status sex sexual orientation age pregnancy childbirth and other characteristics.
Updated August 2024
Employment Type
Full-Time
