SEVIS Assistant Administrative Support Assistant II

Job Title

SEVIS Assistant

Classification

Administrative Support Assistant II

AutoReqId

547264

Department

International Education and Engagement

Division

Extension and International Programs

Salary Range

Classification Range $3680 $5417 per month

(Hiring range depending on qualifications not anticipated to exceed $3680 $4114 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday Friday 8:00 AM 5:00 PM; Occasional early morning evening and/or weekend hours.

About CSUF

Standing on 241 acres in the heart of Southern California the University was founded in 1957 and has grown into a population of over 40000 students. As Titans we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate while responding to Californias revolving work force needs. At Cal State Fullerton we strive for continual improvement of students staff faculty and administrators through orientations training programs and professional development opportunities. As part of the Titan Community you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana the Arboretum and Botanical Garden at Cal State Fullerton cultural events and performances in the Clayes Performing Arts Center Cal State Fullerton Athletics sports events Titan Recreation Center and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students faculty staff and administrators who uphold values of inclusive excellence free speech and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the Universitys mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

International Programs collaborates with departments and colleges within the University regarding unique programs for students from the community and around the world. International Education and Engagement (IEE) at Cal State Fullerton serves as a pivotal gateway for cultivating enrollment pathways for learners and scholars from around the world and nurturing a sense of inclusion and belonging by embracing the rich cultures within our international community. We seek an exceptional individual to join our team as the SEVIS Assistant (Administrative Support Assistant II). The ideal candidate in this role should have a positive attitude and an active energetic mind characterized by highly ethical practices and a commitment to diversity openness flexibility integrity and kindness.

Under the direction of the Associate Director of International Students and Scholars (ISS) the SEVIS Assistant serves as an integral component of the daily operations of International Education and Engagement. A key aspect of this position is assuring appropriate international health insurance for all international students and scholars as part of the Federal mandate for international students and scholars insurance compliance. Further the SEVIS Assistant performs data entry tasks in CSUF Portal SEVIS and other applicable software along with document review and data reconciliation for the creation of SEVIS documents. Assists in the semesterly registration of international students for student insurance and other record registration. Participate in the SEVIS planning process to ensure consistent practices in data input and data accuracy in immigration document production. Assists in preparing international student reports for IEE leadership. Acts as Designated School Official (DSO) and Alternate Responsible Officer (ARO) for the University. Serve as point of contact for student and scholar inquiries regarding international health insurance SEVIS documents and other inquiries via phone email inperson and /or other virtual modalities. Other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and three years of experience in general office clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure policies and procedures. Thorough knowledge of office methods procedures practices and equipment. Thorough knowledge of English grammar punctuation and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn interpret independently apply and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment discretion and initiative to address problems and develop practical thorough and at times creative solutions. Ability to perform arithmetic functions of a transactional nature including tracking and comparing data. Ability to work on the front line with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding interpreting and communicating procedures policies information ideas and instructions. Basic typing and keyboarding skills.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Working knowledge of and experience with SEVIS application and batch processing. Basic knowledge of U.S. immigration laws and regulations pertaining to international students and scholars.

License/Certifications

A valid California drivers license and reliable means of transportation. U.S. citizenship or permanent resident status is required by the Department of Homeland Security to be a Designated School Official (DSO) and required by the U.S. State Department to be an Alternate Responsible Officer.

Special Working Conditions

Notice of NonDiscrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

May be assigned to an open and/or shared workspace with frequent interruptions.

Additional Information

California State University Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students staff administrators and faculty thrive. Individuals interested in advancing the Universitys strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who selfdisclose.

As of January 1 2022 the CSU OutofState Employment Policy prohibits the hiring of employees to perform CSUrelated work outside the state of California.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant Teaching Associate Instructional Student Assistant or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete jobrelated performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University Fullerton is not a sponsoring agency for staff or management positions (i.e. H1B Visas).

Hiring Preference

OnCampus CSUEU Employees