Project Coordinator
Project Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
:: DESCRIPTION
We are looking for a marketing and communications professional to join our wonderful SASSO team as a Project Coordinator. If you love planning timelines analytics and organizing and are a great communicator then this might be the place for you.
You will be a crucial part of our project trafficking and assist account managers in their daily activities and workload. You will be expected to work collaboratively in a team setting as well as individually to help manage specific tasks across departments. You will be engaged in driving the daytoday business and communications: setting up projects in our companys Project Management platform tracking invoices and payments helping with training and managing tasks and timelines across various channels to ensure projects are done on time on budget and on task. The ability to think strategically and communicate both written and verbally as well as being selfmotivated are critical. This position is not just a coordinator of operations but a key player in the structure of how the department should flow.
SASSO promotes an environment where all our employees are continually learning and staying current on the latest marketing trends and techniques to provide the best work for our clients and internal team. This position will work closely with agency leadership all department heads employees and vendors. This position will be counted on to assist in continually adding value to our current processes and procedures.
Employment includes:
- Competitive salary
- Paid Holidays
- Paid vacation
- Sick leave
- Flexible schedule
- Remote work opportunitie
- Continuing education
- Casual dress code
- Amazing work environment
- Room for growth within the agency services
- Generous Healthcare Benefits including 80 monthly premium covered by SASSO
- SASSO 100 covers monthly premium for Dental & Vision
- SASSO provides $50k Life AD&D at no charge to employee
- 401K Program plus Employee Match
- Additional optional benefits
- Flexible lunch schedule
- Team building events
Requirements:
- 2 years of experience in marketing; advertising agency experience preferred
- Bachelors degree in mass communication business administration or marketing preferred
- A background in advertising marketing and communications is a plus
- Excellent written and oral communication skills
- Commitment to working in a teambased environment
- A keen attention to detail and budgetary restraints
- Full awareness of creative processes and techniques including digital platforms
- Strong strategic analytical and organizational skills and the ability to multitask across multiple platforms and projects
- A proactive attitude willingness to learn and take initiative
- The ability to work under pressure and tight timelines and assimilate large quantities of information quickly while maintaining attention to detail drive and flexibility
- Resilience to enable you to deal with problems and constructive criticism
- Technologically savvy and up to date in all of the latest trends in your area of expertise
- Superior knowledge of CRM management programs. Google and Microsoft Office and Outlook/Outlook Calendars
- Ability to travel if/when necessary (although very minimal if at all)
:: ROLE RESPONSIBILITIES Main Responsibilities)
- Support accounts team to ensure projects are delivered on time and on budget/hours
- Traffick manage assign and communicate/coordinate tasks clearly and with strategic thinking through the CRM or other forms of communication with our staff
- Produce excellent documentation including SOWs timelines/schedules and gantt charts
- Ongoing management of retainer time projectbased projections and scope of work
- Assist in client meetings when needed and manage agendas and notes/meeting recaps
- Improve operational systems processes and best practices for the accounts department
- Ensure projects are onpoint and on time and maintain daily/weekly status reports
- Ensures all deliverables (internal client and partners) are accurate on time and routed through the appropriate departments for approvals
- Develop and manage all assigned project timelines (from internal kickoffs and regular external touchpoints) to keep the team on time with workflow and deliverables (traffic control)
- Adjust daily for timeline changes and ensure capacity is available for of said changes to inform Account Managers and Leadership
- Forecast track manage and fulfill project budgets/hours Pos and invoices from beginning to end
- Assist in managing coordinating and scheduling meetings that arise for the departments when necessary
- Continually formulate strategic and operational objectives and processes to meet and exceed agency growth and operational changes
- Examine financial data and keep a log of invoice schedules (monthly annually and projectbased scope installments)
- Develop and maintain onboarding procedures and documents for the allagency hires including scheduling and managing the initial threemonth hire period
- Ensuring that all aspects of agency work and communication are of superior quality and are conducted in accordance with agency processes and procedures
- Shepherd develop and maintain agency policies and procedures (i.e. project charters creative briefs media briefs client intake documents onboarding documents employee guides etc.
- Undertake administrative tasks (i.e. ordering supplies planning company events etc.
- Proofing and reviewing agency documents throughout the week for consistent and uniform language
Expectations:
- Work closely with the accounts department and help workflow continue in a proper setting
- Pay close attention to detail and be able to multitask across various channels
- Serve as a coach to the agency team mitigating challenges removing roadblocks and identifying opportunities for the team to produce the highest caliber work possible (not to create more problems).
- The role requires flexibility organization and the ability to navigate ambiguity and deadlines under pressure and conflicting requests.
- Must have empathy and the ability to represent the clients perspective.
- Solutions Driven and forwardthinking ALWAYS.
Required Experience:
Manager
Employment Type
Full-Time
