Office Manager
Office Manager
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Salary Not Disclosed
1 Vacancy
Job Description
The Office Manager is a key role ensuring the seamless operations of OMIs corporate office and satellite site(s). This is an excellent opportunity for a proactive peopleoriented professional who thrives in a fastpaced teamcentered environment
The Office Manager will manage all aspects of the facilities ensuring that they are safe wellequipped and wellfunctioning. They are the central point of contact for all employees vendors and activity at the offices. In addition they are the daytoday contact for corporate IT and telecommunications needs. And they plan all corporate events and employee engagement activities.
This role requires strong organizational skills proactive problemsolving and the ability to manage multiple priorities and vendors with professionalism and discretion. The ideal candidate will be high energy positive and aligned with the OMI company values.
- Oversee daytoday facilities operations at the main office ensuring a safe clean and fully functioning workspace. This includes but is not limited to:
Manage facilitiesrelated vendors and equipment
Maintain supplies for the facility including office supplies and storage closets
Establish seating charts and coordinate employee moves
Be the onsite face of OMI including welcoming guests answering general inquiry phone calls
and receiving mail and packages
Manage facilities improvement and repair projects
Collaborate with the warehouse manager
Develop and revise any relevant policies and logs
- Serve as the onsite liaison for IT phone and virtual meeting systems to include vendor management provisioning issue troubleshooting and employee training
- Lead event planning for milestone leadership meetings and special company events
- Plan and execute employee engagement activities including appreciation events recognition programs employee gifts and charitable initiatives. Coordinate ordering of employee uniforms
- Maintain internal resources such as the company directory internal resources site and corporate calendars
- Support employee onboarding and offboarding with HR running point for IT resources uniforms gifts and desk arrangements among others
- Execute ad hoc projects for the Head of Corporate Operations
- Provide occasional administrative support for the owner. Assist select field staff with travel and expenses for offsite training.
- Manage facilities budget to within /5 of target
Skills & Qualifications:
- Cando rollyoursleevesup mindset with the ability to identify solutions independently and act purposefully to resolve pressing issues
- Organized with attention to detail
- Excellent time management skills with a proven ability to manage multiple priorities meet deadlines and prioritize tasks
- Solid judgment leveraging available resources to make smart decisions or request necessary support
- Wellhoned interpersonal skills including the ability to work with colleagues of diverse skill sets tenures and levels
- Strong verbal and written communication skills
- Professional friendly and serviceoriented demeanor
- Adept at coordinating vendors and managing budgets
- Strong knowledge of Microsoft Office and Google Workspace with the flexibility to learn new systems
Education & Experience:
- Bachelors degree or equivalent work experience.
- 3 years in office management facilities coordination or operations support
- Experience with vendor management and coordinating crossfunctional activities
- Familiarity with office equipment facilities systems and workplace safety principles
- Proficiency with Google Suite. Experience with Zoom GoTo related tools is a plus
- Valid drivers license
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift 25 pounds at times
Location & Schedule:
- This role requires 100 onsite work. It may occasionally require travel to other facilities vendor locations etc.
- This role may occasionally require work outside of traditional office hours
Essential Functions:
- Adheres to established company policies and procedures
Required Experience:
IC
Employment Type
Full Time
