ACCOUNTING PROFESSIONAL - Payroll Operations
ACCOUNTING PROFESSIONAL - Payroll Operations
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$ 72094 - 116167
1 Vacancy
Job Description
Agency:Illinois Office of Comptroller
Class Title:ACCOUNTING PROFESSIONAL 50126
Closing Date/Time: 04/18/2025
Salary: $72094.53 $116167.76/year
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU:IOCIFT1
*******A RESUME IS REQUIRED FOR THIS POSTING*******
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Posting Identification Number 46226
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
COME JOIN A TRANSFORMATIVE TEAM with a record of proven positive impact to the State of Illinois.
The Illinois Office of the Comptroller is seeking applicants for the position of Accounting Professional for Payroll Operations.
The Comptroller is the chief fiscal control officer for the Illinois government charged by the Constitution with maintaining the states central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a fiscal watchdog to ensure that all state payments meet the requirements of the law. The Comptrollers office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptrollers website and has led the process of updating the states payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the states financial information available to all.
Major Function
Under the general direction of the Payroll Operations Public Service Administrator ensures accuracy of electronic files and vouchers submitted for processing. Runs audits and balances voucher reports frequently communicating with state agencies Central Management Services State Employees Retirement System General Assembly Retirement System Judges Retirement System Teachers Retirement System and Illinois Lottery to efficiently resolve discrepancies and errors prior to writing warrants for salary retirement household and lottery payments. Maintains payroll deduction codes and company contact information assists payroll deduction companies agencies and employees with questions regarding payroll deductions and access to the Enhanced Vendor Remittance (EVR) website. This position requires completing assignments within specified periods of time with accuracy.
Job Responsibilities
- Prepares prioritizes and audits payroll vouchers to be processed in the daily payroll run
- Budgets daily payroll ensuring proper funds are available. downloads & runs payroll files 110s from agencies
- Research files and vouchers for any errors and notifyagencies of any problems
- Releases and audits payroll vouchers against 114s
- Notifies agencies and assists them with resolving errors that require correction
- Completes two payroll cycles in a business day when household payroll is due for processing
- Closes daily payroll run
- Verifies and balances the payroll scheduled processing
- Releases the daily payroll to accounting reserving the appropriate funds in the Statewide Accounting Management System (SAMS)
- Verifies payrolls have the proper issue date sets the work date and releases payrolls that passed in SAMS to warrant writing
- Balances postpayroll reports and verifies child support payments deducted from employee payroll were written
- Assists in the assignment and maintenance of deduction codes
- Maintains contact information for all agency payroll officers and distributes the updated information to specified units of the Comptrollers Office
- Maintains address and contact information for miscellaneous deductions codes (Credit unions insurance companies associations etc.
- Assists with the assignment of new deduction codes as needed and sends the institution the proper information
- Assists with the use of the EVR website
- Acts a s a backup for payroll staff who process lottery and/or retirement payments
- Downloading and running lottery and/or retirement files
- Reviews the vouchers for errors
- Audits and balances the voucher file reports to the hard copy vouchers notifies the agency of any errors releases the files for processing and balances all postprocessing reports
- Sends Comptroller employee statistic information to U.S. Department of Labor each month and retrieves and provides statewide employee payroll data and statistics information as needed
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to the completion of four 4 years of college with course work in business administration accounting statistics finance or economics.
- Requires two 2 years of professional experience in payroll accounting auditing state government fiscal operations budgetary control or any equivalent combination of the above training and experience may be acceptable.
Preferred Qualifications
- Prefers two 2 years of professional experience with responsibilities requiring application of payroll processes fiscal policies accounting principles controls operating procedures and reporting requirements utilized by or similar in nature to the Office of Comptroller.
Knowledge Skills and Abilities
- Requires working knowledge of electronic data systems the operation and use of a personal computer and a variety of software.
- Requires ability to review detailed work including written or numerical data and make calculations rapidly and accurately.
- Requires extensive knowledge of laws rules and regulations relating to Illinois state accounting and auditing procedures.
- Requires the ability to recognize potential problems identify their causes and assist with finding workable solutions.
- Requires ability to establish and maintain satisfactory working relationships with other employees other state agencies and the general public.
- Requires ability to analyze state accounting records and documents.
- Requires knowledge of office practices procedures and programs.
- Requires a high level of organization and attention to detail.
- Requires excellent written and verbal communication skills.
- Requires ability to follow oral and/or written instructions.
- Requires accurate data entry skills.
*With or without reasonable accommodation.
Benefits
This position is eligible to be a member of the State of Illinois Group Insurance program which includes health dental vision and life insurance coverage options. Additionally this position will annually accrue 12 paid sick days a minimum of 12 paid vacation days 4 paid personal days and be afforded 14 paid state holidays prorated based on start date.
Equal Employment and Commitment to Diversity
The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race color creed ancestry national origin citizenship sex or gender gender identity or expression sexual orientation marital status religion age disability genetic information service in the military or any other characteristic protected by applicable federal state or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment including hiring placement promotion termination layoff recall transfer leave of absence compensation and training.The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA. It is the Illinois Office of Comptrollers policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company. The Illinois Office of Comptroller prohibits any harassment of or discriminatory treatment of employees or applicants based on a disability or because an employee has requested reasonable accommodation.
The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills experience and unique perspectives. This commitment is embodied in agency policy and organizational culture.
Work Hours: Monday Friday 37.5 hours/week
Work Location: 325 W Adams St Springfield Illinois
Agency Contact:Kammy Ferrigno
Email:
Phone #:
Posting Group: Payroll Only Posting Group
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of theIllinois.jobs2web homepage in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of theIllinois.jobs2web homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
NonState employees: on Illinois.jobs2web click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
