Family and Operations Coordinator

Family and Operations Coordinator

School Year)

Coney Island Preparatory Public Charter School

Brooklyn New York

What is the Role

A Family and Operations Coordinator (OC) is in their element when interacting with families on a daily basis. Theyre personable and thrive on building relationships and organization is their middle name. As an OC youre the first point of contact for all students families and visitors to Coney Island Prep and will play a key role in scholar and family engagement particularly as it relates to school attendance enrollment and registration. You catalog create systems and lists enter data collect documents and ensure compliance around student data. An OCs home base is the main office and you take immense pride in how welcoming and aesthetically pleasing it feels for our guests. Youre the first to greet guests with a smile and offer them a seat.

The OC will be hired by and report to the Director of Operations.

What Youll Be Asked To Do

Scholar and Family Communication

• Create a warm welcoming main office environment for families by building relationships and providing topnotch customer service
• Seamlessly and professionally handle all incoming and outgoing communication between scholars families and staff (including mailings letters home phone calls and emails)
• Serve as the primary point of contact for the school on all phone communication including but not limited to answering the phones and taking messages
• Generate content and prepare weekly family newsletter
• Execute daily attendance procedures to ensure accuracy of data and clear daily communication with families
• Work with the Director of Operations to maximize daily attendance and minimize tardies
• Maintain the main office workspace for aesthetics and function including the inventorying and organization of supplies/materials scholar concerns and visitor systems
• Collaborate with school staff to ensure a comprehensive list exists of scholars staying after school and communicate efficiently with families regarding their scholar
• Track completion of all parent and studentfacing surveys RSVPs permission slips and other relevant documentation

Enrollment and Student Data

• Maintain and update student files family contact information health records medication forms parental permission IEPs and transcripts to ensure compliance with state mandates
• Engage in relevant data entry to ensure student information systems are accurate and updated with current student data
• Ensure all class lists and student information systems specifically PowerSchool SchoolRunner and ATS are accurate and updated with current student data
• Support student recruitment initiatives as detailed by the Director of Student Recruitment and Enrollment
• Coordinate summer and midyear enrollment by managing the schools waitlist and enrolling new scholars as soon as seats become available
• Maintain and consistently update Enrollment and Registration trackers

Operational Support

• Contribute to creating a welcome main office environment for families by providing top notch customer service and creating visitor systems
• Respond urgently and inthemoment to support academic programming and student needs
• Help oversee and execute wholeschool systems including arrival lunch dismissal and transportation (specific duties will vary by campus)
• Act as the point person in planning and executing all student and family events including family conferences field trips and highstakes testing
• Act as the first point of contact for all scholar health needs in collaboration with the school nurse
• Manage family facing school calendars
• Flexibility to work evenings and weekends as needed
• Additional support at the request of the Director of Operations

What Youll Need

• Passion for education and a dedication to Coney Island Preps mission beliefs and values and its commitment to antiracism
• Steadfast belief that all students can achieve at the highest academic levels and deserve an opportunity to succeed in the college and career of their choice
• Proven organizational oral and written communication skills; timeliness; accuracy; and consistent and regular communication; and ability to meet deadlines
• Selfreflective and open to regular feedback with the ambition and desire to grow and develop
• A positive solutionsoriented attitude and drive for excellence
• Professional demeanor and interpersonal skills to foster relationships with vendors staff scholars and their families while demonstrating value towards diversity and inclusivity
• Cultural competencies to work in lowincome communities and a willingness to examine your beliefs and biases across lines of difference
• Flexibility and open to being interrupted and getting back on task in a highly reactive role
• Ability to prioritize appropriately with a demonstrated ability to distinguish between the urgent and the important
• Attention to detail
• Eagerness to work collaboratively as part of a team
• Ability to take on physical tasks such as moving boxes packages and rearranging furniture
• Belief that families are essential to scholars academic success; practices actively leveraging families perspectives in daytoday work
• Some prior experience required either as a receptionist administrative or retail employee office manager or any schoolbased experience
• Moderate to strong experience with Excel and Google Suite
• Associates degree required Bachelors degree preferred
• Spanish Cantonese or Russian proficiency a bonus

Who are we

Coney Island Prep is a college preparatory public charter school in Brooklyn New York. Merging growth performance and commitment the Coney Island Prep community takes its responsibility to prepare scholars for the college and career of their choice very seriously but not ourselves. We balance our sense of ownership and responsibility with humility and levity and support each other every step of the way. Coney Island Prep currently serves over 1300 scholars across its four schools including:

• 312 scholars in kindergarten second grade at the lower elementary school
• 336 scholars in third fifth grade at the upper elementary school
• 348 scholars in sixth eighth grades at the middle school
• 349 scholars in ninthtwelfth grade at the high school

Commitment to Antiracism Diversity Equity Inclusion and Justice

Coney Island Prep is committed to building a team that collectively reflects the various backgrounds experiences and identities of our scholars. We recognize and respond to different points of access so that everyone maximizes their highest potential. We also recognize that because of institutionalized racism and systemic oppression historically marginalized groups are at a disadvantage when it comes to most application and hiring processes. We want to ensure that all candidates regardless of their identity are able to demonstrate their qualifications and are not limited by a lack of opportunity or access. We are committed to creating a space where everyones identity is acknowledged respected and welcomed. We are intentional about creating an environment where people feel comfortable being their authentic selves at work by constantly examining our organization culture and challenging our traditions.

Benefits and Compensation

• Employees at Coney Island Prep are provided with salaries that are highly competitive set through a lens of equity and based on an individuals skills and experiences relevant to the role. The salary range for this role is $.
• As a regular full time employee of Coney Island Prep you will be eligible for benefits that include medical dental vision and life insurance as well as a 403(b) retirement benefit package with match and Paid Family Leave.
• Staff are provided with a MacBook Air and access to all the necessary technology and resources needed to succeed in their role.

Are you All In This position starts May 1 2025. To apply head to our Careers Page!

Coney Island Preparatory Public Charter School is an equal opportunity employer and does not discriminate on the basis of race religion color age sex sexual orientation marital or familial status national origin citizenship or disability. We want Coney Island Prep to be a place where students and staff of all backgrounds experiences and identities feel as though they are valued and can excel.