Talent Services Operations Coordinator

Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Talent Services Team as a Talent Services Operations Coordinator

We are seeking a highly skilled and meticulous professional who thrives in a fastpaced deadlinedriven environment. The ideal candidate possesses strong problemsolving and decisionmaking abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a cando attitude you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a clientfocused mindset and an initiativetaking approach you will play a critical role in driving success and anticipating needs. If you are someone who values precision adaptability and innovation we invite you to join our team and make a meaningful impact.

This role will be based in either our New Jersey office on a hybrid basis or our Salt Lake City office on an inoffice basis. Regular inoffice presence is required for daytoday operations as well as for team meetings training opportunities and relationship building. This role reports to the Talent Services Operations Supervisor.

Position Summary

The Talent Services Coordinator provides administrative support to the Talent Services department under the guidance of the Talent Services Manager assisting with daily human resource tasks including staff recruitment orientation employee benefits event planning electronic file maintenance and other duties as assigned. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

Assists with staff recruitment: posts open positions on the intranet and job boards; enters and tracks job applicants using tracking software; sends resume to Talent Services and Hiring Managers
Schedules interview appointments and interfaces with candidates; emails standard communications to applicants regarding the status of their applications
Manages new hire process including sending out new hire paperwork initiates and monitors background check process and coordinates start date with new hire
Prepares welcome email assists with onboarding process and assists in planning and conducting new employee orientation
Assists with administration of employee benefits plans including healthcare life disability (including claim forms) 401(k) and other health and welfare benefits programs; assists employees with annual open enrollment
Answers basic questions on HR policies procedures and programs
Maintains personnel files (active and terminated employee records) and I9s; responsible for Everify
Coordinates firm events such as staff appreciation health and wellness clinics annual holiday party and other special events as requested; may assist with community fundraising
Assists with aspects of the annual performance review process for Associates and Business Staff including sending out reminders and flagging comments for Talent Services Manager review
Processes employment verifications and transactions in HR system including employee changes and separations assists employees with the time and attendance system (Workday) reviews time records as needed
Assists with departing attorney processes
Ensures administrative (i.e. secretarial reception) vacation coverage and overflow is provided
Coordinates office attorney CLE training programs and processes attorney bar association memberships
Performs additional duties as required including but not limited to assisting with other GT offices

Qualifications

Skills & Competencies

Excellent interpersonal and communication skills (oral and written) professional demeanor and presentation
Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
High attention to detail outstanding organizational skills and the ability to manage time effectively
Highly motivated selfstarter who can work well under minimal supervision as well as take a proactive approach in being teamoriented
Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks
Recognize confidential sensitive and proprietary information and maintain confidentiality
Provide outstanding client service meet high quality standards for services and meet or exceed client expectations; proactive in seeking innovative ways in which to help others

Education & Prior Experience

Bachelors degree or equivalent experience in Human Resources Business Organization Development or related field preferred
Three to five years of experience in a Human Resources support role
Professional in Human Resources (PHR/SPHR) or SHRMCP/SCP certification preferred
Possess a basic understanding of HR principles and practices as well as employment law compliance
Knowledge of HRrelated programs/software including Workday or other time/attendance or HRIS database systems; as well as Jobvite or other applicant tracking system

Technology

Proficiency in Windowsbased software and Microsoft Office Suite applications including Word PowerPoint Excel and Outlook
Exceptional computer skills with the ability to learn new software applications quickly

The expected pay range for this position is:

$31.79 to $36.92 per hour

Actual pay will be adjusted based on experience location and other jobrelated factors permitted by law. Full time employees may be eligible for a discretionary bonus health insurance with an optional HSA short term disability long term disability dental insurance vision care life insurance Healthcare and Dependent Care Flexible Spending Accounts 401K vacation sick time and an employee assistance program. Additional voluntary programs include: voluntary accident insurance voluntary life voluntary disability voluntary long term care voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to meritbased consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of nondiscrimination on any protected basis.