Manager Meeting Services
Manager Meeting Services
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$ 85000 - 95000
1 Vacancy
Job Description
Overview
ASHP is an awardwinning Association with a great mission. ASHP is the collective voice of pharmacists representing more than 60000 members. ASHP has recently won awards for being a Top Workplace for our work culture which fosters learning collaboration and for being inclusive.
ASHP is seeking a dedicated and experienced meeting professional with a proven track record in the area of convention planning and coupled with strong marketing and communication skills. This position reports directly to the Senior Director of the Conference and Convention Division and through collaboration and effective project management will promote and provide bestinclass meeting services experience and design ensuring alignment with ASHPs vision and goals. This position will play a key role in planning and of ASHPs national meetings service areas guiding the overall look and feel to promote consistency in branding serve as the registration lead within the division and develop and review internal and external division related meeting communications. Successful candidates will be initiativetaking an effective communicator and collaborator handson team player and skilled at balancing both detailed and creative work. The ability to manage a workload and prioritize tasks in a fastpaced environment are essential to this role. Domestic travel in the range of 4 to 6 times annually is required for this role.
This position will be based onsite in our Bethesda MD office and the employee in this role will be working in a hybrid environment consistent with Associationwide ASHP policies applicable to HQbased employees.At ASHP we consider skills experience and organizational needs in our compensation approach. The base salary for this position is $85000$95000 and ASHP offers a comprehensive benefits plan. Click ASHP Benefitsto learn more about our benefits.
What Youll Be Doing
- In collaboration with the Sr. Director Conference and Convention Division Chief Marketing Officer and Vice President Office of Marketing and Communications and ASHPs general service contractor oversees the planning and implementation of the overall design (look and feel) including informational and directional sign templates and copy banners special structures etc. at ASHP national meetings to ensure the appropriate and consistent of the ASHP brand and meeting themes
- In collaboration with the Sr. Director Conference and Convention Division Chief Marketing Officer and Vice President Office of Marketing and Communications and ASHPs general service contractor oversees the design layout and on site of select ASHP exhibit booths and other specialty meeting service areas at ASHP national meetings
- In consultation with the Sr. Director Conference and Convention Division Sr. Director Customer Relations ASHPs registration management company and ASHPs general service contractor oversees the design layout and logistics of the registration areas including satellite registration at ASHPs national meetings
- In collaboration with the Senior Director Customer Relations and consultation with the Sr. Director Conference and Convention Division serves as the division liaison with ASHPs registration management company and participates in the development testing and implementation of all registration systems including website development design and communication
- Collaborating with internal stakeholders generates the ASHP national meetings temporary personnel schedule contracts and services as the onsite contact as assigned
- Develops division meeting related print and electronic communications and publications for select ASHP products and national meetings
- Reviews division related communication and publications for accuracy and completeness of logistical and contractrelated information and content
- Reviews and updates division and meeting related website content
- Collaborates on the generation of various media productions at ASHP conferences and conventions as assigned.
- Develops PowerPoint presentations for the division
- Provides support in exhibition management affiliate activities and sponsorship deliverables as requested and assigned
- Provides onsite support and management at ASHP meetings as assigned
- Serves as the liaison between the Office of Marketing and Communications and the Conference and Convention Division
- Partners with Destination Marketing Organizations (DMO) to maximize complimentary marketing opportunities
- Develops RFPs creates proposal comparisons and negotiates contracts for varied service providers as requested
- Reviews and reconciles meeting bills and expenses as assigned in a timely manner
- Prepares cost estimates and maintains activities within budgeted expense
- Prepares post meeting reports and evaluations
- Manages select projects as assigned
- Performs other duties as assigned
What You Bring to ASHP
- A degree plus a working knowledge of marketing concepts and best practices meeting design branding and management
- Minimum of seven years of prior related work experience
- Prior experience in association management meeting/convention management and communications.
Excellent project management skills time management and organizational skills
- Excellent written and verbal communication skills and presentation skills
- Impeccable attention to detail and proofreading skills ensuring timely and accurate results
- Creative and innovative
- Comfortable learning modern technology
- Highly motivated organized and resourceful
- Team player
- Proficient in Microsoft Office Suite
- Proficient in Adobe Acrobat or related software
- Experience with HubSpot or similar software
- Ability to travel domestically in the range of 4 to 6 times annually
- Graphic design experience and mastery of related computer software a plus but not required
- CMP a plus but not required
About Us
ASHP is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color ancestry religion national origin age gender sex sexual preference sexual orientation gender identity transgender status marital status family status genetic information pregnancy parenthood political affiliation veterans status disability or any other protected status.
If you need a reasonable accommodation for any part of the employment process please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a casebycase basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address. In addition ASHP is an E Verify employer.
For more information click on the following links:
Required Experience:
Manager
Employment Type
Full-Time
