Administrative Assistant Roadshows

Building A Brand Starts With Our Story

FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.

Location: Onsite in New York office 34 days a week subject to change at anytime)

What You Would Get To Do:

The Administrative Assistant Roadshows supports roadshow events by coordinating venue sourcing site visits and space bookings. This role also supports with managing financial bill backs client registration and database updates. The Administrative Assistant Roadshows supports the Roadshow team by assisting with scheduling meetings maintaining directories and assisting with onboarding.

Your Contributions

• Coordinate venue sourcing site visits and space bookings using discretion to support highprofile roadshow events.
• Bachelors degree or equivalent practical experience preferred
• Oversee financial bill backs database updates and client registration to ensure smooth roadshow operations.
• Support team with venue sourcing
• Provide full administrative support to a large team of Roadshow Event Coordinators.
• Support team with database management (PlanIt) when required for Roadshows
• Arrange all bill backs for client accommodation
• Attend group events where required and manage delegate registration
• Maintain and update the roadshow team directories for hotel sales reception concierge and account services contacts
• Schedule hotel site visits and hotel meetings held oncampus
• Keep a log of all site visits and attendance at events
• Book oncampus conference space and set up dialins when required
• Manage weekly calendar and distribution
• Support with onboarding new team members
• Support team with ad hoc requests/projects
• Act as an ambassador for the FIRST brand leading by example and displaying the companys core values (Ambition Creativity Excellence Integrity Teamwork)

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role please apply we would love to see how you could fit at FIRST.

• 1 years experience including any relevant internship experience
• This role would suit an entrylevel graduate or an individual with prior experience working in a corporate environment.
• Bachelors Degree preferred
• Restaurant/Hotel/Venue background preferred
• No Investment Banking/Roadshow experience is required
• A selfstarter who is motivated proactive and always solutionsorientated
• Attention to detail/accuracy is vital
• Ability to multitask and prioritize
• Enjoys working as part of a team and works collaboratively
• Competent with Microsoft Office particularly Word and Excel
• Good communication skills (verbal and written)
• Confident driven and motivated to succeed
• Flexibility to work outside normal business hours as required
• Travel 10 Annually)

ADMINISTRATION & GENERAL

• Work intelligently and ensure that team management is aware of problems or issues which negatively affect productivity
• Strict and accurate adherence to companys time tracking policies and systems
• Ensure knowledge is shared within the team through positive communications
• Flexible and willing to work long hours (evenings weekends) and travel
• Work on ad hoc requests from clients as required
• Assume responsibility for own environment ensuring adherence to health and safety policies while having clean smart surroundings

United States Residents: The base pay for this position ranges from $65000$75000. This role is also eligible for an annual discretionary bonus.

Please note the national salary range listed in the job posting reflects the new hire salary range across various U.S. locations that would be applicable to the position. Within the range individual pay is determined by work location and additional factors including jobrelated skills experience and relevant education or training.

At FIRST we believe that our success is driven by the passion creativity and commitment of our teams. Thats why we offer a range of benefits and perks to support your personal and professional growth:

• Medical Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
• 401 (k)
• Five Flexible Spending Accounts Options
• Generous Paid Time Off Allowance
• Employee Assistance Program (EAP)
• Life Disability & Pet Coverages
• Wellness Stipend
• Mobile Phone Allowance
• Complimentary access to Headspace Teladoc Maven Rocket Lawyer Mobilo & more
• Aura Identity Theft Protection
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations.

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