Procurement Specialist
Procurement Specialist
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$ 39671 - 69426
1 Vacancy
Job Description
Description of Work
This position serves as the purchasing agent forthe Division. Chiefresponsibilities include:
- Review of authorized requisitions received from end users and division administration with determination of appropriate acquisition procedures including the necessity of supporting documents i.e. quote and/or bid requests for waivers special delegation notice of award contract cost and price adjustments in relation to all procurements including those of complex higher risk commodity material and equipment procurements and less complex lower risk service procurements
- Prepares purchase orders (POs) including change orders prepare draft RFPs (request for price) RFQ (request for quotes) and IFBs (invitation for bid) and coordinates the of purchase agreements including regular contact with the Office of Procurement and Contract Services (OPCG) & IT Department (ITD)
- Shepherd endusers to commodity procurement including Request for Information Request for Quote Request for Proposal State Term Contracts (STC) and waiver of competition
- Ensures that all goods purchased are on state contract and that all applicable purchasing rules are followed based on STC rules quotes and/or bids received and all rules governing processes are followed and consistent with established goals for cost reduction and improvements for strategic sourcing methodology including requisition above formal bid threshold
- Responsible for DHSRs fixed assets including the annual fixed asset inventory report.
- Prepares print requests including PO for Division print needs to be performed by Correction Enterprises
- Serves as the divisions primary contact with the OPCG and ITD in support of the end user during the procurement process
- Primary contact for end users/vendors/DHHS Controllers Office to resolve any invoice discrepancies related to accounts payable as well as product information pricing and delivery
- Primary contact for DHSR Sections with regards to maintenance and repair issues with DHSR equipment
- Monitor procurement process to ensure procurement process is completed and POs match final invoice and ready for payment and ultimately final closeout of the PO
- Train PCARD users and Administrative Staff on procurement policy and procedures
- Closes Purchase Orders (POs) in NC Financial System (NCFS) and Eprocurement
- Closeout process entails review of the PO or contract to ensure all requirements of the agreement have been fulfilled all outstanding contractual issues are settled and all documentation requirements have been met
- Position also serves as a backup to PCard Administrator/Travel Coordinator
- PCard Administrator/Travel Coordinator trains employees on PCard usage and reconciles PCard receipts and serves as monitor on PCard transactions.; PCard Administrator/Travel Coordinator reviews travel reimbursements and travel authorizations to ensure compliance with travel policies and procedures
- Position serves as subject matter expert on procurementrelated statutes and Purchasing Manual
The North Carolina Department of Health and Human Services (DHHS) serves the needs of the most vulnerable of North Carolinians and to accomplish this we hire only the most dedicated and caring individuals. Finding qualified clinical professionals to treat and care for our clients is a continual challenge as demand for services grows and the availability of providers struggles to keep pace. We are seeking a motivated individual who is up for this challenge and is dedicated to our mission of providing North Carolinians with the very best in clinical care.Compensation & Benefits:
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options standard and supplemental retirement plans and the NCFlex program (numerous highquality lowcost benefits on a pretax basis). Employees also receive paid vacation sick and community service leave. In addition paid parental leave is available to eligible employees.
Visit website for State BenefitsKnowledge Skills and Abilities / Competencies
To receive credit for all of your work history and credentials you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified applicants must document on the application that they possess all of the following:
The Knowledge Skills and Abilities listed below along with the Minimum Education and Experience Requirements are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application (additional statement below). Click these links for additional information: Introduction to the Job Application and Addressing Knowledge Skills and Abilities.
Working knowledge of general procurement and purchasing procedures and regulations
Experience of procurement and supply management
Ability to meet deadlines and coordinate a variety of tasks or projects simultaneously
Minimum Education and Experience Requirements
Bachelor s degree from an appropriately accredited institution or Associate degree in business or related field of study from an appropriately accredited institution and two years of procurement experience; or equivalent combination of education and experience.
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See for details.
Supplemental and Contact Information
The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: uses the MeritBased Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked education with the date graduated all work experience and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.
Applicants seeking Veterans Preference must attach a DD214 Member4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions they must attach either a DD256 or NGB 22.
If applicants earned college credit hours but did not complete a degree program they must attach an unofficial transcript to each application to receive credit for this education.
Applicants may be subject to a criminal background check. All candidates selected for positions considered Positions of Trust will be subject to a criminal background check.
Applications for positions requiring specific coursework must be accompanied by a copy of the applicants transcript. Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.S. institution. The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service please visit the NACES membership website at Transcripts degree evaluations and cover letters may be uploaded with your application.
NOTE: Applicants will receive communication via email only for updates on the status of their application or any questions on their application. If there are any questions about this posting other than your application status please contact Talent Acquisition at
To check the status of an application please log in to your NC Government Job Opportunities account and click Application Status.
For technical issues with your application please call the NeoGov Help Line at. If you have a technical issue with your Government Jobs account please call their Help Line at.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
