Department Community Engagement Coordinator
Department Community Engagement Coordinator
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$ 45000 - 65000
1 Vacancy
Job Description
All fulltime university staff are eligible for VCUs robust benefits package that includes: comprehensive health benefits paid annual and holiday leave granted up front generous tuition benefit retirement planning and savings options taxdeferred annuity and cash match programs employee discounts wellbeing resources abundant opportunities for career development and advancement and more. Learn more about VCUs benefits here.
Summary:
VCUs College of Humanities and Sciences is the foundation of educational and intellectual life at Virginia Commonwealth University and houses the core disciplines in the natural sciences social sciences and humanities. We are the largest unit at VCU and are made up of 18 departments three schools and multiple programs centers and institutes. Every year we serve more than 10000 students and nearly 60 of VCU undergraduates have at least one major in the College.
The Department of Forensic Science is seeking an Administrative Coordinator to independently coordinate and manage all daytoday administrative operations. This position also provides administrative support to the Chair and serves as the liaison between them and other units within and external to the university. This position will use strong analytical and organizational skills and ensure that all relevant College university state and federal policies and procedures are followed.
The VCU job series for this position isAdministrative Coordinator/Senior Administrative Coordinatorin theGeneral Administrationjob family. For more information please see the VCU Human Resources Job Family and Salary Ranges site at combines learning research creativity service and discovery with a commitment to inclusive excellence. Ranked by U.S. News as one of the 30 most innovative public universities in the country VCU is a premier urban public research university home to multiple nationally ranked programs. Here your success is supported and your career can thrive.
VCU is committed to hiring veterans! VCU will add your military years of service to our leave plan. This may provide veterans with an increased leave accrual!
Typical Duties
- Provides support to the Director of Graduate Studies by coordinating the graduate admission process managing the database responding to prospective graduate student inquiries and assisting in managing the postadmission process.
- This position independently manages the Departments community engagement activities including scheduling of tours/visitor activities maintenance of partnerships and advocacy for capacity building in organizational outreach.
- Oversees the Departments facilities including coordination of classroom space for courses management of access to all Department spaces and serving as a liaison to VCU facilities other departments spaces and external entities for facilitiesrelated issues.
- Coordinates and continues to develop the departments outreach efforts to prospective students engagement of current students and alumni coordinates accreditation and assessment efforts serves as liaison with human resources and finance manages special projects and implements office procedures.
- Serves as the chief administrator for student affairs which includes responding to routine inquiries and/or delegating inquiries regarding the academic programs organizing and administering open houses and orientations and updating the website blog and social media outlets and manages and coordinates other communications for the department such as the newsletter.
- Provides support to the fulltime advisor and graduate and undergraduate directors to process waivers overrides overloads and other similar issues.
- Trains and supervises all office personnel and ensures the frontline operations of the department are handled professionally and efficiently.
Preferred Qualifications
- Considerable knowledge of the general organization and operation of the College University and Forensic Science department.
- Knowledge of university state and federal policies and procedures as they relate to student affairs purchasing travel etc.
- Familiarity with undergraduate and graduate student rules regulations policies and procedures.
Supervisory experience preferred.
Minimum Qualifications
- Bachelors degree or equivalent experience.
- Demonstrated ability to work independently and exercise professional discretion.
- Demonstrated ability to solve problems independently and creatively using sound judgment and available resources.
- Excellent organizational skills with proven ability to work in fastpaced environment while attending to details and meeting deadlines
- Ability to interact with faculty staff students and parents.
- Ability to prioritize work and handle multiple priorities simultaneously.
- Exceptional verbal/written communication skills that can be utilized in supervision and management.
- Exceptional customer service skills.
- Demonstrated ability to analyze data and produce summary reports for a variety of audiences.
- Proficiency in Microsoft Word Excel Power Point and Access.
- Ability to provide frontline support for academic unit.
- Experience in community outreach to develop and maintain partnerships that benefit Forensic Science the university and the region.
Job Specific Physical and Cognitive Requirements
Physical Demands & Activities
Light lifting <20 lbs.: essential
Moderate lifting 2050 lbs.: marginal
Pushing/pulling: marginal
Standing: essential
Sitting: essential
Repetitive motion: marginal
Walking: essential
Climbing: essential
Reaching: marginal
Bending: marginal
Emotional Demands
Fast pace: essential
Average pace: essential
Multiple stimuli: essential
Intense customer interaction: essential
Frequent change: essential
Mental/Sensory Demands
Memory: essential
Reasoning: essential
Hearing: essential
Reading: essential
Analyzing: essential
Logic: essential
Verbal communication: essential
Written communication: essential
Tracey Dawson Green
Required Experience:
IC
Employment Type
Full Time
