Staff Assistant III
Staff Assistant III
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Job Description
Overview
The Utah State University Department of Physics invites applications for a Staff Assistant III. This position welcomes visitors to the Physics Department offering a warm and open welcome. This position provides administrative support performs various office duties including answering phones directing calls to appropriate parties coordinating meetings/ conferences shipping and receiving for the department may update website content maintains departmental inventories and other tasks as needed. Position requires excellent communication organization and problemsolving skills.
Responsibilities
- Performs office duties including answering phones directing calls to appropriate parties data entry filing and other general duties as assigned.
- Provides administrative support including scheduling appointments coordinating meetings/conferences and maintaining/ordering office supplies.
- Serves as a liaison with other departments and constituencies in the resolution of matters concerning the activities and operations of the department.
- Greets and directs visitors.
- Sorts screens and distributes incoming and outgoing mail.
- Composes and wordprocesses various standard documents correspondence and reports.
- May update website content.
- May provide business related support for departmental programs and projects.
- Conducts research compiles data and prepares papers for consideration and presentation by executives committees and directors.
- Assists students staff and superiors with highly varied complex and nonrecurring questions and/or problems.
- May work independently to provide highlevel administrative support to a large or complex program.
- Performs miscellaneous jobrelated duties as assigned.
Qualifications
Minimum Qualifications:
- Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelors degree is required.
Knowledge Skills and Abilities:
- Skilled with computers and related software.
- Excellent critical thinking skills.
- Skilled in creative problem solving.
- Skilled with basic office equipment including printers copiers and telephone systems.
- Good organizational skills.
- Strong verbal and written communication skills.
- Ability to handle sensitive and confidential business data and personal information.
- Ability to work without supervision.
- Knowledge of University policies and procedures
- Excellent customer service skills.
Required Documents
Along with the online application please attach:
- Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV
- Name and contact information for 3 professional references to be entered into Candidate Profile
- Cover letter to be typed/pasted at the end of your application
**Document size may not exceed 10 MB.**
Advertised Salary
ADA
Employees work indoors and are protected from weather and/or contaminants but not necessarily occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
University Highlights
Founded in 1888 Utah State University is Utahs premier landgrant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a highquality and affordable education USU remains a leader in research discovery and public impact.
USU enrolls 28900 students both online and in person atlocations throughout the state. Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years USU Extension has served and engaged Utahns in all of Utahs counties.
Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac12 Conference beginning in theseason. The Aggies longstanding tradition of athletic and academic excellence is exemplified by conference championships in multiple sports reflecting USUs commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected valued and supported. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.
The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources ator.
*updated 02/2025
Notice of Nondiscrimination
In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity or expression disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs nondiscrimination policies:
Executive Director of the Office of EquityMatthew PinnerDistance Education Rm.
Title IX CoordinatorCody Carmichael Distance Education Rm.
Mailing address: 5100 Old Main Hill Logan UT 84322
For further information regarding nondiscrimination please visit or contact:
U.S. Department of EducationOffice of Assistant Secretary for Civil Rights
*updated 09/2023
Required Experience:
Staff IC
Employment Type
Full-Time
