Special Districts Project Manager Sr Administrative Analyst
Special Districts Project Manager Sr Administrative Analyst
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 76245 - 128841
1 Vacancy
Job Description
Description
This recruitment is open until filled.
Applications will be reviewed on an ongoing basis
Early submissions are encouraged.The City of Oxnards Public Works Department Special Districts Division is searching for a Project Managerwho possesses a strong attention to detail and organizational and customer service skills. This position may include contract administration duties oversees bid processes manages Division project administration and budgets coordinating the implementation and completion of construction and/or Division capital improvement projects working with consultants community groups staff architects engineers contractors and/or inspectors and manages various structures and facilities maintenance in multiple Landscape Maintenance Districts and Community Facilities Districts.
WHAT YOULL DO:
Plan coordinate prioritize monitor and participate in the work of the Division staff and recommend projects and work assignments to higherlevel personnel
Assign work to staff and monitor work activities to ensure safe work practices work quality and accuracy
Participate in the development of policies and procedures and ensure compliance
Manage public project and OnCall service agreements and coordinate with contractors in providing contracted services
Develop schedules in conjunction with the Divisions maintenance team and plan out contracted projects over multiple years
Maintain appropriate work records and documents which may include timesheets and work orders
Prepare statistical and/or analytical reports on operations as necessary
Participate in the selection and training of maintenance personnel
Prepares RFQs and RFPs and selects professional consultants.
Prepares comprehensive written and oral reports and makes recommendations for presentation to department management other public agencies and community groups.
Prepare and submit recommendations on the budget and monitor budget expenditures
Payroll/Classification Title:Administrative Services Analyst Senior
DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Analyst in that it performs advanced professional financial managerial and/or operational analysis work and/or provides professional program analysis evaluation and administration. May lead professional level staff and may serve as a designated subject matter expert.
SUPERVISION EXERCISED / SUPERVISION RECEIVED:
Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact achievement of a deadline organizational policy or procedure or in consideration of risk management. Supervises paraprofessional staff and less than two professional staff including conducting performance evaluations coordinating training and implementing hiring discipline and termination procedures.
WORK SCHEDULE:The normal work week is Monday through Thursday 7:30am to 5:00pm and alternating Fridays 7:30am to 4:00pm. Depending on the area of assignment staff may be assigned to a shift that is outside the standard work hours. This position may be required to be available for additional hours in response to peaks in workloads and changes in department needs.The standard work environment varies depending on assignment but is typically either primarily in an office setting or out in the field. The City does not offer hybrid or remote work.Essential Functions
(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.
Performs advanced professional financial managerial and/or operational analysis work; supervises and oversees paraprofessional and professional staff in assigned area; may assist in training staff and serving as a lead worker
Provides programs management in assigned area; provides analytical support and coordination of special projects as assigned.
Responds to inquiries from internal and external customers; conducts research audits and/or assessments; provides information guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and provides project staff support liaison services and/or general oversight to designated committees external stakeholders or project teams. Monitors and ensures compliance with policy procedures standards and/or regulations.
Gathers information analyzes and compiles data identifies requirements and trends and presents findings; prepares updates and maintains records reports presentations and databases.
Participates in the development implementation monitoring and evaluation of assigned division program and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.
Performs other duties of a similar nature and level as assigned.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Positions assigned to management analysis/program administration may be responsible for:
Perform professional advanced journeylevel analysis policy support and program/project administration;
Lead project development design coordinate and implement programs;
Manage projects;
Conduct financial analyses
Administer contracts;
Prepare agenda items for City council and other boards and commissions;
Compile and analyze data;
Prepare complex reports;
Represent the city in professional meetings and/or with other agencies;
Write grant applications; conduct surveys;
Recommend policies and procedures;
Participate in the design of new and revised programs systems procedures and methods of operations;
Coordinate and review transactions;
Plan and coordinate safety programs and emergency plans as assigned;
Perform injury/accident investigations as assigned;
Assist with deterring reasonable accommodations as assigned.
Minimum Qualifications
The following are theminimumqualifications necessary for entry into the classification:
EDUCATION:
- Bachelors degree in business administration finance accounting or related field
EXPERIENCE:
- Three 3 years of journeylevel professional experience in area of assignment
OTHER REQUIREMENTS:
- Must be able to effectively communicate in English both orally and in writing
General Information
APPLICATION PROCESS:
SubmitNEOGOV/Government Jobs online application.Completeand submit responses to the supplemental questions if required.Uploadresume cover letter proof of degree (transcript) or other requested documentsYour application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state see my resume or see my personnel file are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates established from this recruitment may be used to fill other fulltime parttime and temporary assignments.There is currently one 1 fulltime vacancy within the Public Works Department Special Districts Division.
Selected candidate(s) must pass a thorough background investigation.
UNION MEMBERSHIP:Positions in this classification are represented by theOxnard Mid Managers Association (OMMA).
NOTE:For most positions the City of Oxnard relies on office automation (Microsoft Office/Google) and webbased enabled tools therefore candidates must be proficient and comfortable with computer use to perform functions associated with ongoing work.
Regular and reliable attendance effective communication skills and development of effective working relationships are requirements of all positions.
Employees are required to participate in the Citys direct deposit plan and are paid on a biweekly basis.
This position requires a 12 month probationary period.
Pursuant to California Government Code Section 3100 all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY:The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race color religion sex national origin age marital status medical condition disability or sexual orientation.
REASONABLE ACCOMMODATION:The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT:On the first day of employment new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986 as amended. The City participates in EVerify and will provide the federal government with your Form I9 information to confirm that you are authorized to work in the U.S. If EVerify cannot confirm that you are authorized to work this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you including terminating your employment. Employers can only use EVerify once you have accepted a job offer and completed the Form I9. For more information on EVerify please contact DHS.dhs/everify
If you have any questions regarding this recruitment please contactVivian Morales ator.
NOTE:The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
Required Experience:
Senior IC
Employment Type
Full-Time
