Senior Administrative Assistant University Success Center
Senior Administrative Assistant University Success Center
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Job Description
Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidates education experience and unique qualifications as they relate to the position.
Description
This position is responsible for providing routine assistance and administrative support to the University Success Center administrators and staff. Additional responsibilities include acting as the first pointofcontact for the department acting as the departmental administrative contact answering phones performing customer service duties assisting callers and dropins answering departmental emails maintaining calendars and assisting the director.
Essential Job Duties
- Serve as the pointofcontact for general office communications including answering/responding to incoming calls and providing support to the office;
- Provide faculty staff students and the general public with courteous engaging attentive and efficient responses to requests for information and/or in answering questions;
- Monitor finances for the office including all office budgets university work study and foundation budgets;
- Keep accurate and accessible files and records of budget procurement disbursements requisitions;
- Create and maintain financial forms and spreadsheets related to daily operations including purchase orders payment requisitions and Pcard reconciliation;
- Assist with hiring training and supervision of student workers to include completion of student hire paperwork;
- Assist the director in daily duties;
- Responsible for entry of unit academic advisor and student assignment in Banner;
- Maintain appointment calendars for staff;
- Perform inventory control;
- Oversee event scheduling preparation and setup for office events;
- Make deposits manage payments and invoice vendors when necessary;
- Performs all other duties as assigned.
ADDITIONAL DUTIES:- Assist new staff with office setup coordinate with ITS order supplies etc.;
- Provide administrative support for orientation sessions.
Minimum Qualifications
- High school diploma/equivalent is required;
- Some college education is preferred;
- One to two years of related experience is required.
KNOWLEDGE SKILLS AND ABILITIES:- Excellent written and verbal communication skills;
- Ability to provide positive customer service;
- Ability to take initiative to solve problems and to perform multiple tasks simultaneously;
- Ability to work independently with minimal direction and to be an effective team contributor;
- Proven organizational skills;
- Ability to be accurate and efficient;
- Word processing desktop publishing and internet experience using modern technology;
- Ability to supervise office workers;
- Ability to work with culturally diverse populations including students alumni faculty members and employers;
- Ability to handle cash write receipts and balance daily cash log.
Special Instructions to Applicants
Applicants must upload a cover letter and resume at the time of application as well as provide contact information for at least three professional references. For questions please email or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed response.
UNA is an equal opportunity employer committed to achieving excellence and strength through diversity. UNA seeks a wide range of applicants for this position so that one of our core values ethnic and cultural diversity will be affirmed. UNA is a smokefree campus.
Required Experience:
Senior IC
Employment Type
Full-Time
