Executive Assistant
Executive Assistant
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Job Description
Knak is a missiondriven company
Why Because our time is limited our competition is fierce and our margin for error is small. For us to have the greatest impact on the world we need to be laser focused on our core mission which is...
Empowering people to be creative.
Thats why Knak exists.
We are a worldclass enterprise email and landing page creation platform with a focus on making successful and happy customers by providing them with an incredibly powerful yet easy to use creation platform.
Our industry leading SaaS solution is built by Marketers for Marketers. We know that its the small things that make the biggest impact and that emails and landing pages are where the rubber hits the road when it comes to Marketing Automation. We change the way Marketers work by making them more efficient while improving conversion rate of their campaigns and helping them stay on brand.
Oh and we have a bit of fun while doing it too!
The Role:
We are seeking a proactive and highly organized Executive Assistant to support our Chief Revenue Officer (CRO) and Chief Marketing Officer (CMO). This is a pivotal role that ensures the smooth daytoday operations of these key leaders handling a wide range of administrative responsibilities with precision and professionalism.
Youll manage complex calendars coordinate travel streamline communications and help execute strategic initiatives. Your ability to anticipate needs stay organized and maintain a high level of discretion will make you an invaluable partner in Knaks success.
This role is ideal for someone who thrives in a fastpaced dynamic environment and takes pride in creating order amidst competing priorities.
What Youll Do:
- Manage and coordinate calendars ensuring meetings and priorities are scheduled efficiently.
- Attending meetings for minutes and action item tracking.
- Provide exceptional email management triaging requests and prioritizing with sound judgment.
- Arrange and oversee complex travel plans accommodations and conference logistics for executives.
- Organize and execute company events leadership retreats and teambuilding activities.
- Sit on various committees such as the Culture Committee and the Health and Safety Committee.
- Monitor and reconcile expenses prepare detailed reports and submit contracts for approval.
- Conduct research and gather data to support reports presentations and decisionmaking.
- Prepare edit and format highquality documents and presentations for internal and external audiences.
- Handle confidential information with the utmost discretion and ensure compliance with company policies.
- Be the point person/owner for our internal travel platform Egencia.
- Back up to the Office Manager and HR team for front desk coverage when needed.
- Act as a gatekeeper and advocate for the executives ensuring they have the resources and support they need to focus on strategic priorities.
- Maintain a strong understanding of Knaks vision business direction and organizational goals.
- Bonus: Youll be working closely with the CEOs Executive Assistant as an admin powerhouse team which includes covering for each other when on vacation (meaning youll have facetime with the CEO and can enjoy much deserved time off knowing things will be covered).
What Were Looking For:
- Experience: At least 3 years of administrative or executivelevel experience ideally within the IT or SaaS sectors.
- Professionalism: High level of discretion and the ability to navigate complex fastpaced environments with ease.
- Technical Skills: Proficiency in GSuite and familiarity with tools like Calendly and Zoom is a must.
- Adaptability: Thrives in dynamic environments and can anticipate and adapt to lastminute changes.
- Positive Attitude: Enthusiastic resourceful and eager to go the extra mile to ensure success.
- Organizational Skills: Excellent multitasking abilities with a knack for staying one step ahead.
- Travel Expertise: Proven experience in booking travel and coordinating logistics.
- Growth Mindset: Techsavvy and motivated to learn new SaaS tools and systems.
- Hybrid/In Office Attendance: Core in office days are Tuesday Wednesday and Thursday with flexibility for remote/focus days on Mondays and Fridays if you so choose.
What We Offer
At Knak we have four foundational pillars. Culture customers product and growth. Culture is our number one pillar because we know that is at the core of building a strong company that can build amazing products and delight our customers. We do this with a laser focus on hiring the right people who are smart positive and who want more than the typical ninetofive offers.
We offer an extremely rewarding second to none work environment as acknowledged by Ottawas Best Places to Work 2024! We show our investment in our people through our competitive salaries equity in the company great benefits paid vacation Life leave days (because life happens) team lunches and offsites and most importantly our commitment to YOUR career growth.
If this sounds like something youre looking for then wed love to hear from you!
If you dont see yourself fully reflected in every job requirement listed on the posting above we still encourage you to reach out and apply. Research has shown that women and underrepresented groups often only apply when they feel 100 qualified. We strongly encourage applicants of all genders ages ethnicities cultures abilities sexual orientations and life experiences to apply. Knak believes in creating an inclusive barrierfree working environment. If you require ANY accommodation to the interview process please contact .
Employment Type
Full Time
