ILSC Academics Manager Residential Juniors Program at UBC
ILSC Academics Manager Residential Juniors Program at UBC
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Job Description
ROLE: Academics Manager Residential Juniors Program at UBC
REPORTS TO: Centre Director Residential Juniors Program at UBC
DURATION OF PROGRAM: 6 weeks June 29 2025 to August 10 2025
Start Date: April 21 2025 (parttime to start)
The Academics Manager is responsible for assisting in the successful delivery of the academic component of the ILSC Residential Juniors program to ensure students are placed in appropriate classes that teachers have required materials and that curriculum and lessons are interesting and engaging throughout the program to the maximum benefit of students.
This is a key management position and is a combination of an administrative and supervisory role. This is a fulltime fixedterm position. Due to the nature of the work your hours may vary and may be irregular. The Academics Manager is required to live onsite at the residence. Accommodation and meals are included during this summer post.
The schedule timeline and hourly requirements are as follows:
Full time work begins on May 19 2025.
- Full time hours onsite at UBC will begin on June 29 2025 until August 10 2025.
- Preprogram staff training at UBC will take place from June 23 2025 to June 27 2025.
- Your weekly work schedule will consist of six consecutive days of work followed by one full day off per week
- Remuneration is $1050.00/week.
Duties and Responsibilities
The job duties of this position include but are not limited to:
Program Setup and Closure
- In collaboration with the Centre Director participate in the interviewing and hiring of the teachers for the Juniors summer program at UBC
- Assist in the setting up of the academic program in advance of students arrival and assigning duties to teachers as required
- Unpack and pack academic resources and materials at the beginning and end of the program and monitor usage reporting any missing or damaged materials to the Centre Director
- Lead academic meetings at the preprogram training and staff orientation and each morning during the program
- Lead and coordinate teacher/classroom assignment
- Welcome the students on the first Sunday of their arrival coordinating student orientation providing a tour of the residence and classrooms allocation of and room checkins banking needs calls home and initial getting to know you activities
- Assist in induction of students and group leaders into the program
- Check that classrooms are in good order and equipped with necessary facilities
- Review student placement tests and assign students to classrooms based on age and level
- Coordinate teachers classroom schedules and curriculum resources
Academic Program
- Welcome students on the first Monday of each students first week explaining the academic program and expectations and allocating students to groups based on their age and placement test results
- Create appropriate level/number of classes and assign teachers accordingly based on the 1:18 ratio
- Advise and support teachers in the delivery of lessons and conduct weekly onsite training and professional development sessions
- Provide teachers supplementary curriculum materials for excursion lessons and project work
- Observe teachers and provide feedback on performance
- Ensure the prompt completion of student report forms certificates and other academic documentation
- Replace teachers as required during their assigned teaching hours if another replacement teacher is unavailable or in the case of an emergency
- Take overall responsibility when the Centre Director is off site
- In collaboration with the Centre Director and Activities Manager take responsibility for the maintenance and care of the school building e.g. locking up lights off general tidiness etc.
- Supervise homework sessions as required
- Assist the Activities Manager and staff with the activities program as required
- Collaborate and support the Centre Director the Activities Manager and Juniors program staff as required
Staff
- In collaboration with the Activities Manager support the Centre Director in leading the preprogram staff orientation ensuring that all team members have a clear understanding of the Juniors summer program their roles and responsibilities and that all staffing schedules have been clearly outlined and shared with staff
- In collaboration with the Activities Manager support the Centre Director in monitoring staff working hours and periods of rest and creating staffing schedules
Students
- Coordinate with the Centre Director and Juniors program staff on arrival and departure duties to ensure the safe arrival/departure of all students
- Manage student and staff welfare and disciplinary issues during the program including student illness and employment issues
- Monitor and track student attendance during morning assembly lunchtime and in the evenings ensuring that homework and lesson times are respected
- Monitor student performance and satisfaction through student reports evaluations classroom records weekly progress checks endofprogram questionnaires etc.
Other:
- Participate in weekly meetings with the Centre Director Activities Manager and Director of Junior Programs
- Welcome visitors to the program as required (e.g. third party agents colleagues from ILSC language agencies accrediting inspectors etc.
- Assist with staff evaluations at the end of the program
Skills and Attributes
Essential
- Graduate or Undergraduate in Education or TESL related field/DELTA
- Experience managing a team
- Experience of working with children and teenagers
- Familiarity with ESL materials and curriculum development
- At least 2 years experience teaching ESL
- Strong organizational and communication skills
Additional Requirements of the Job
- Criminal Record Police Check
- Medical records and immunization reports may be required
Contact Information
While we thank all applicants for their interest only applicants who are selected for an interview will be contacted.
About ILSC
A world leader in language education & vocational training ILSC Education Group which opened its first language school in Vancouver Canada in 1991 and Greystone College in 2002 offers lifechanging educational experiences in Canada Australia and India some of the worlds most attractive and popular Englishspeaking work and study destinations. Since opening its first school in Vancouver BC Canada ILSC has become a world leader in language and career training and has grown to include 8 incredible locations around the world in Vancouver Toronto and Montral Canada; New Delhi India; and Brisbane Sydney Melbourne and Adelaide Australia.
In early 2022 ILSC Education Group joined forces with ELS Education Services bringing together over 100 years of combined experience delivering lifechanging learning experiences to international students. Since 1961 when ELS Educational Services opened its first school in Washington DC ELS has developed a global reputation for delivering topquality English language programs. ELS now has the most extensive network of oncampus English language programs and University partners across the USA.
Our mission is to provide our global community with transformative learning living and work experiences by offering the finest language career and higher education programs.
Our Core Values
PASSION:To enrich and transform peoples lives
INNOVATION:To evolve through creativity and diversity.
RESPECT:To treat everyone with compassion and dignity.
COLLABORATION:To build community and achieve more together
INTEGRITY:To act responsibly and ethically in everything we do
Required Experience:
Manager
Employment Type
Contract
