Assistant Director of Annual Giving
Assistant Director of Annual Giving
Posted on :
05-04-2025
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1 Vacancy
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Job Description
Position Summary
The Assistant Director is responsible for assisting in building and growing an effective annual giving program at Spelman College. The Assistant Director will administer and manage reunion giving volunteer engagement strategies parent campaigns and the parent association and work closely with the Director of Annual Giving and other staff to develop fundraising strategies identify prospective annual fund donors and integrate with collegewide and alumnae initiatives.
Essential Duties And Responsibilities
Reunion Class and Volunteer Management Serves as the Annual Giving representative at all Reunion Committee Meetings and partners with the Office of Alumnae Affairs to support and manage Reunion weekend logistics. Assists in short and longrange planning activities to create and implement fundraising goals and objectives regarding Reunion. Coordinate efforts with the Annual Giving team SpelAgents and other Reunion volunteers to solicit alumnae during their reunion year. Attend all necessary reunion functions and events. Manages a portfolio of Presidents Society level donors and prospects (currently $1000 $9999 annually). Conduct monthly visits with prospects assigned in the portfolio (at least 3 4 per month. Develops a standard process for moving donors from the annual giving level to the Presidents Society gifts level including ways to increase engagement with the College. Works with the Director of Donor Relations to steward retain and cultivate donors at this level including the design and of a welcome package and special events. Reports and Data Management Provides reports to SpelAgents and Annual Giving staff to track the progress of each reunion class coordinate and produce mailings for assigned classes. Manages the distribution of reunion class lists including generating formatting and sending to class agents and monitoring evaluating and providing reunion giving stats and reports. Refreshes the reunion summary report and updates the reunion chart on EWEY on a weekly basis. Generates Reunion Giving analysis reports monitors pledge reports and provides progress toward goals. Manages the Philanthropy awards reports including compiling giving and donor totals for all classes. Works with Alumnae Affairs and Donor Relations departments to compile the Blue Note Banquet presentation and scripts. Provides support to staff by assisting with generating all mailing email and phone lists for all Annual Giving solicitations and serve as the liaison with the Office of Advancement Services Manages the Operations of the Parents and Family Association: Serves as the department liaison for the SPCFA Chairs Regional Coordinators and Executive Committee Members. Collaborates with the Office of Student Affairs with newsletters conference calls NSO and Family Weekend. Facilitates Executive Committee campus meetings and conference calls. Creates all publications direct mail appeals and emails for the Parent Association with the purpose of recruiting members soliciting gifts and disseminating College information. Manages the Parent Campaign and coordinate efforts with the Annual Giving Team to meet participation and revenue goals from Spelman Parents. Attends all necessary campus meetings and events representing the Parents Association. Provides status reports as necessary (daily or weekly). Attends Annual Giving and Institutional Advancement staff meetings as needed. Be a visible part of the Spelman Community to alumnae donors friends parents and students. Collaborates and assist the Annual Giving Team with the solicitation strategies for Direct Mail Reunion Campaign Founders Day Campus Campaign and Parent Association
Physical Demands
The physical demands described here are representative of those required to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job the employee is regularly required to: sit use hands to handle office supplies operate a computer and other office equipment talk and hear. The employee is frequently required to: reach with hands and arms walk and stand. The employee is occasionally required to: stoop climb or crawl taste and smell and lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision distance vision color vision and the ability to adjust focus.
Required Qualifications
Bachelors degree and at least three to five years of related work experience required preferably in higher education fundraising and annual giving programs including data and reporting personal solicitations and managing volunteers. Proven experience in building and strengthening relationships with donors and proven fundraising success. This position requires a strong customer service focus and excellent written verbal and time management skills. A professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential. Independent judgment is necessary to plan prioritize and organize a diversified workload with attention to detail. Work requires factfinding and compilation skills plus the ability to perform a variety of tasks simultaneously at times with little supervision. Excellent oral communication skills are required when presenting information and responding to questions from students parents employees and the general public in oneonone or group situations. The incumbent must be able to write business correspondence and procedure manuals and compose memos letters and emails. Good proofreading skills are essential. To perform this job successfully an individual must have the ability to perform advanced skills using Microsoft Office Suite (Word Excel and PowerPoint). In addition to producing correspondence duties may involve assignments that require creating brochures PowerPoint presentations newsletters computergenerated graphics use of Lotus Notes Banner Advancement Module and Internet navigation.
Preferred Qualifications
Bachelors degree and at least three to five years of related work experience required preferably in higher education fundraising and annual giving programs including data and reporting personal solicitations and managing volunteers.
The Assistant Director is responsible for assisting in building and growing an effective annual giving program at Spelman College. The Assistant Director will administer and manage reunion giving volunteer engagement strategies parent campaigns and the parent association and work closely with the Director of Annual Giving and other staff to develop fundraising strategies identify prospective annual fund donors and integrate with collegewide and alumnae initiatives.
Essential Duties And Responsibilities
Reunion Class and Volunteer Management Serves as the Annual Giving representative at all Reunion Committee Meetings and partners with the Office of Alumnae Affairs to support and manage Reunion weekend logistics. Assists in short and longrange planning activities to create and implement fundraising goals and objectives regarding Reunion. Coordinate efforts with the Annual Giving team SpelAgents and other Reunion volunteers to solicit alumnae during their reunion year. Attend all necessary reunion functions and events. Manages a portfolio of Presidents Society level donors and prospects (currently $1000 $9999 annually). Conduct monthly visits with prospects assigned in the portfolio (at least 3 4 per month. Develops a standard process for moving donors from the annual giving level to the Presidents Society gifts level including ways to increase engagement with the College. Works with the Director of Donor Relations to steward retain and cultivate donors at this level including the design and of a welcome package and special events. Reports and Data Management Provides reports to SpelAgents and Annual Giving staff to track the progress of each reunion class coordinate and produce mailings for assigned classes. Manages the distribution of reunion class lists including generating formatting and sending to class agents and monitoring evaluating and providing reunion giving stats and reports. Refreshes the reunion summary report and updates the reunion chart on EWEY on a weekly basis. Generates Reunion Giving analysis reports monitors pledge reports and provides progress toward goals. Manages the Philanthropy awards reports including compiling giving and donor totals for all classes. Works with Alumnae Affairs and Donor Relations departments to compile the Blue Note Banquet presentation and scripts. Provides support to staff by assisting with generating all mailing email and phone lists for all Annual Giving solicitations and serve as the liaison with the Office of Advancement Services Manages the Operations of the Parents and Family Association: Serves as the department liaison for the SPCFA Chairs Regional Coordinators and Executive Committee Members. Collaborates with the Office of Student Affairs with newsletters conference calls NSO and Family Weekend. Facilitates Executive Committee campus meetings and conference calls. Creates all publications direct mail appeals and emails for the Parent Association with the purpose of recruiting members soliciting gifts and disseminating College information. Manages the Parent Campaign and coordinate efforts with the Annual Giving Team to meet participation and revenue goals from Spelman Parents. Attends all necessary campus meetings and events representing the Parents Association. Provides status reports as necessary (daily or weekly). Attends Annual Giving and Institutional Advancement staff meetings as needed. Be a visible part of the Spelman Community to alumnae donors friends parents and students. Collaborates and assist the Annual Giving Team with the solicitation strategies for Direct Mail Reunion Campaign Founders Day Campus Campaign and Parent Association
Physical Demands
The physical demands described here are representative of those required to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job the employee is regularly required to: sit use hands to handle office supplies operate a computer and other office equipment talk and hear. The employee is frequently required to: reach with hands and arms walk and stand. The employee is occasionally required to: stoop climb or crawl taste and smell and lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision distance vision color vision and the ability to adjust focus.
Required Qualifications
Bachelors degree and at least three to five years of related work experience required preferably in higher education fundraising and annual giving programs including data and reporting personal solicitations and managing volunteers. Proven experience in building and strengthening relationships with donors and proven fundraising success. This position requires a strong customer service focus and excellent written verbal and time management skills. A professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential. Independent judgment is necessary to plan prioritize and organize a diversified workload with attention to detail. Work requires factfinding and compilation skills plus the ability to perform a variety of tasks simultaneously at times with little supervision. Excellent oral communication skills are required when presenting information and responding to questions from students parents employees and the general public in oneonone or group situations. The incumbent must be able to write business correspondence and procedure manuals and compose memos letters and emails. Good proofreading skills are essential. To perform this job successfully an individual must have the ability to perform advanced skills using Microsoft Office Suite (Word Excel and PowerPoint). In addition to producing correspondence duties may involve assignments that require creating brochures PowerPoint presentations newsletters computergenerated graphics use of Lotus Notes Banner Advancement Module and Internet navigation.
Preferred Qualifications
Bachelors degree and at least three to five years of related work experience required preferably in higher education fundraising and annual giving programs including data and reporting personal solicitations and managing volunteers.
Required Experience:
Director
Employment Type
Full-Time
Key Skills
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