Executive Assistant
Executive Assistant
Posted on :
05-04-2025
Employer Active
1 Vacancy
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Yearly Salary
USD 80000 - 90000
Vacancy
1 Vacancy
Posted on :
05-04-2025
Job Description
Why Join JVS
JVS is a nonprofit working to close opportunity gaps in employment by supporting jobseekers with the skills and confidence to secure quality careers with familysustaining wages. Grounded in core values of repair the world and focused on helping our program participants achieve economic mobility we believe everyone deserves access to training and the chance for a good job. JVS develops training programs in close partnership with employers in high growth sectors offering high quality jobs.
Building on decades of experience and success JVS is a datadriven organization that takes a whole systems approach to addressing employment and economic equity. Through our direct service programs employer engagement and policy change JVS is working toward a future where everyone has access to quality education and training programs that lead to high quality employment and economic mobility.
The Role
The Executive Assistant is a pivotal role providing comprehensive support to the Chief Executive Officer (CEO) Executive Management Team (EMT) and the Board of Directors at JVS. This position involves executive support board administration and serving as a backup to the Office Administrator for front desk duties and other administrative tasks. This role plays a critical role in achieving JVSs mission vision and strategy by providing essential support to the CEO Executive Management Team and Board of Directors ensuring organizational efficiency proactive communication and compliance. This role will report into the Chief of Staff & Human Resources Director position.
Scope
Executive Support:
Qualifications
What We Offer
As anEqual Opportunity EmployerJVS is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race color ethnicity religion sex gender gender identity and expression sexual orientation national origin disability age marital status veteran status pregnancy parental status genetic information or characteristics or any other basis prohibited by applicable law.We welcome diverse applicants. Please let us know if you need accommodations or auxiliary aids for the interview process.
JVS is a nonprofit working to close opportunity gaps in employment by supporting jobseekers with the skills and confidence to secure quality careers with familysustaining wages. Grounded in core values of repair the world and focused on helping our program participants achieve economic mobility we believe everyone deserves access to training and the chance for a good job. JVS develops training programs in close partnership with employers in high growth sectors offering high quality jobs.
Building on decades of experience and success JVS is a datadriven organization that takes a whole systems approach to addressing employment and economic equity. Through our direct service programs employer engagement and policy change JVS is working toward a future where everyone has access to quality education and training programs that lead to high quality employment and economic mobility.
The Role
The Executive Assistant is a pivotal role providing comprehensive support to the Chief Executive Officer (CEO) Executive Management Team (EMT) and the Board of Directors at JVS. This position involves executive support board administration and serving as a backup to the Office Administrator for front desk duties and other administrative tasks. This role plays a critical role in achieving JVSs mission vision and strategy by providing essential support to the CEO Executive Management Team and Board of Directors ensuring organizational efficiency proactive communication and compliance. This role will report into the Chief of Staff & Human Resources Director position.
Scope
Executive Support:
- Support the CEO with scheduling and calendar maintenance coordinating travel arrangements coordinating meeting and food arrangements and responding to requests from public officials community members donors press and staff
- Provide proactive administrative support to EMT including calendar management meeting planning and preparation meeting notes event arrangements expense processing and reporting credit card reconciliation and internal/external communication
- Assist in building out team efficiencies and communications including tracking managing and coordinating work streams and metrics in Asana/Project Management tools
- Act as the primary liaison and internal administrative support for the JVS Board of Directors and its committees handling annual planning and communications
- Coordinate meetings for the JVS Board of Directors and board committees through scheduling preparing agendas and decks meeting minutes and notes and being point person on any meeting and event logistics
- Maintains the master calendar and board governance documents and communications for accreditation and monitoring compliance
- Foster close communication with board and committee members to enhance engagement and connection
- Serve as a resource for EMT in maintaining compliance with articles of incorporation bylaws and board policy manual
- Serve as a member of the Safety Committee
- Serve as a backup to the Office Administrator to ensure seamless office operations:
- Manage the front desk including greeting and assisting visitors handling incoming and outgoing mail and answering and screening incoming phone calls and emails directing them to the appropriate personnel
- Assist in maintaining office supplies coordinating office events and managing general office logistics
Qualifications
- Minimum three 3 years of experience as a development administrative or executive assistant supporting a highlevel executive(s) and Board of Directors
- Proficient in using and learning various technologies including Microsoft Office skills (Word Excel Outlook PowerPoint) Slack Asana Canva etc.
- Experience with AI productivity tools (e.g. Copilot Claude ChatGPT etc.
- Ability to organize and manage multiple projects in a fastpaced performanceoriented environment; ability to set and meet deadlines and/or clearly communicates obstacles
- Meticulous attention to detail and ability to master new tasks quickly
- Excellent customer service and collaboration skills
- Selfstarter with strong independent judgment discretion and problemsolving abilities; ability to work autonomously as well as part of a team and to stay focused under pressure
- Excellent communications skills including the ability to write and edit communications using appropriate grammar and spelling
- Strong interpersonal skills including patience flexibility discretion and tact
- Exhibits a commitment to exercising discretion and upholding strict confidentiality
- Ability to work in a multicultural environment with a diverse staff and clientele
- Demonstrates flexibility; can effectively shift directions due to changing priorities or processes and maintain a positive outlook in the face of ambiguity or adversity
- Executive Assistant experience in a nonprofit or educational setting working with executive staff and Board of Directors
- Minimum one 1 year of office management experience
What We Offer
- Annual Salary: $80000 $90000
- Equitable pay
- 100 covered medical and dental plans for the employee
- Accrued sixteen 16 days of Vacation accrued ten 10 days of Paid Sick Leave
- Paid federal and Jewish holidays
- 3 403(b) retirement contribution match and 3 nonelective contribution
- Healthcare and Dependent Care FSA
- Pet Insurance Discounts
- Employee Assistance Program
- Professional development opportunities and $500 WorkFromHome stipend
- This position is hybrid with the expectation of working in our San Francisco office; JVS does not provide relocation packages
- 4 Day Work Week
As anEqual Opportunity EmployerJVS is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race color ethnicity religion sex gender gender identity and expression sexual orientation national origin disability age marital status veteran status pregnancy parental status genetic information or characteristics or any other basis prohibited by applicable law.We welcome diverse applicants. Please let us know if you need accommodations or auxiliary aids for the interview process.
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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