Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Are you a proactive detailoriented professional with a knack for juggling priorities and anticipating needs Do you thrive in fastpaced environments working alongside senior leaders to ensure seamless operations If so we want to hear from you!
Were looking for an exceptional Executive Assistant (EA) to provide toptier support to three senior executives in a sharedresource model. As the first point of contact for internal and external stakeholders youll play a critical role in enabling their success. This is an exciting opportunity for someone who is resourceful highly organized and passionate about making a meaningful impact behind the scenes.
This is a chance to be at the heart of an organization that values initiative collaboration and innovation. Youll work closely with leadership on meaningful projects build relationships across the company and be part of a supportive team where your contributions are noticed and celebrated.
The position will be based in London and will report to the Managing Director Business Development. The ideal candidate will be expected to be in office at least 2 days per week.
What Youll Be Doing:
Be the Gatekeeper: Serve as the primary point of contact for the Managing Directors handling phone email and written correspondence while prioritizing and managing their schedules with confidence.
Master the Calendar: Coordinate complex schedules and ensure meetings events and updates are flawlessly executed.
Keep Things Moving: Organize meetings prepare materials (agendas minutes and action items) and track followups to ensure priorities stay on track.
Plan Seamless Travel: Arrange multicity international travel manage itineraries and handle all logistics (including visas).
Support Key Decisions: Create highquality presentations reports and materials for the Board of Governors and other leadership committees.
Handle Finances & Logistics: Prepare expense reports manage policies and procedures and ensure all action items for the Managing Directors and their divisions are completed with precision.
Events: Creating agendas organizing event space activities overall project management of an event which likely occur quarterly.
Take the Lead: Proactively identify opportunities to streamline processes improve efficiencies and anticipate the needs of the Managing Directorsgoing beyond task to add strategic value.
Expand Your Impact: Candidates with an interest in getting involved in broader business operationssuch as process optimization stakeholder engagement or strategic initiativeswill have the opportunity to contribute beyond the traditional EA role.
What You Bring to the Role:
At least 5 years experience supporting multiple senior leaders in a fastpaced environment.
Proven success in managing complex calendars and scheduling.
A track record of arranging international travel and handling logistics seamlessly.
Event management experience would be ideal.
Unmatched attention to detail with the ability to multitask and prioritize effortlessly.
Confidence professionalism and discretion in managing highly sensitive matters.
Strong communication skills (written verbal and presentation).
Advanced proficiency in Microsoft Office (Word PowerPoint Excel Outlook).
At CFA Institute we are committed to transparency and equity in our hiring process. In compliance with wage transparency laws in many of the jurisdictions in which we recruit we provide the following information regarding compensation for this position:
ExpectedsalaryRange:per year
Other benefits include eligibility for annual incentives 12 401(k)/pension employer contribution and competitive medical benefits.
Allsalaryranges are subject to adjustment based on experience education and other factors relevant to the position. CFA Institute is an equal opportunity employer and encourages applications from all qualified individuals.
About CFA Institute
CFA Institute are the global leader in investment excellence and ethics. With nearly 200000 charterholders across 160 markets we drive professional growth ethical behavior and better markets. We care about our employees wellbeing offering industryleading benefits like:
Comprehensive health coverage for you and your family
Generous leave and time off
Competitive retirement plans
Flexible work options
Wellness education and support programs
If you feel this opportunity could be the next step in your career we encourage you to click Apply and complete our threeminute application.
Be part of a team committed to putting investors first and growing economies. Follow us @CFAInstitute on LinkedIn and X.
We are an Equal Opportunity Employer. CFA Institute prohibits both discrimination and harassment with regard to all identifying characteristics: any individual employee group of employees or prospective employee on the basis of race color national origin citizenship or immigration status religion creed or belief age marital or partnership status marital or family status care giver status pregnancy and maternity sexual and other reproductive health decisions physical abilities/qualities disability sexual orientation gender gender identity or expression predisposing genetic characteristic military or veteran status status as a victim or witness of domestic violence or sex offense or stalking unemployment status infectious disease carrier status migrant worker status educational background socioeconomic status geographic location and culture or any other basis protected by applicable law. This policy impacts all aspects of employment including but not limited to recruitment hiring compensation training development promotion demotion layoff recall furlough transfer leave of absence and dismissal. This is a global policy that applies to all CFA Institute employees regardless of location.
If due to a disability or current medical condition you need an accommodation or assistance to complete a job application you can request one at any stage of the recruitment process. Please send an email to noting the accommodations or assistance you are requesting. Please do not include any medical or health information in this email. We will review your request and contact you to discuss the possible options and arrangements. We will try our best to provide you with an accommodation or assistance that meets your needs and respects your preferences.
Our application is not compatible with Internet Explorer (IE). We recommend using Chrome.
Employment Type
Full-Time
