Project Adminstrator
Project Adminstrator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Administrative Support:
- Manage daytoday administrative operations of the project including scheduling correspondence and documentation.
- Organize and maintain project files/documents records and databases in the project Sharepoint to ensure easy access and compliance with organizational policies.
- Coordinate travel arrangements meetings and workshops for project staff and stakeholders.
- Prepare and distribute meeting agendas minutes and followup action points.
Management Assistance:
- Assist the Project Manager in planning monitoring and reporting on project activities.
- Track project timelines deliverables and budgets ensuring adherence to work plans and donor requirements.
- Support the preparation of project reports presentations and communication materials.
- Act as a liaison between the project team partners and external stakeholders to ensure smooth communication and coordination.
Contractual and Financial FollowUp:
- Monitor and follow up on contractual obligations with partners ensuring compliance with agreed terms and conditions.
- Maintain a contracts tracker including key milestones deliverables and payment schedules.
- Assist in the preparation and review of contracts MoUs and partnership agreements.
- Support the finance team in processing invoices payments and financial reports related to project activities.
Logistics and Event Coordination:
- Plan and coordinate project events including workshops training sessions and stakeholder meetings.
- Manage event logistics such as venue booking participant invitations materials preparation and catering.
- Ensure timely procurement of goods and services in line with project needs and organizational procurement policies.
Compliance and Documentation:
- Ensure all project activities comply with organizational policies donor requirements and legal regulations.
- Maintain an uptodate inventory of project assets and equipment.
- Support audits and evaluations by providing necessary documentation and information.
Communication and Knowledge Management:
- Facilitate internal and external communication including email correspondence and phone calls.
- Maintain a repository of project documents reports and knowledge products for easy access and reference.
- Support the dissemination of project outcomes and success stories to stakeholders and the public.
Qualifications :
- Bachelors degree in Business Administration Management or related fields.
- At least 6 to 7 years experience in general administration and contract management preferably with an INGO in a similar capacity in a field position
- Graduate qualification ideally with a specialization in development business studies or management marketing secretarial science international law social sciences or another relevant field
- Strong background and work experience in donor funded program.
Competencies:
- Problem analysis
- Flexibility
- Cooperation
- Initiative
Additional Information :
Contract Type: National Fulltime
Expected start date: June 1 2025
Duty Station: Addis Ababa
Contract Duration: One year with the possibility of extension based on performance and budget availability.
How to Apply
If you believe that your credentials meet the outlined profile we invite you to apply by uploading your CV and a letter of motivation before/on April 14 2025. Please submit your application only via Smart Recruiters. All information will be kept in the strictest confidentiality.
If your experience and skills match the positions requirements we will contact you to advise on the next steps in the recruitment process.
Working at SNV
SNV offers a challenging work environment opportunities to lead and innovate and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from and contribute to an internal and global network of experts.
At SNV inclusivity is at the heart of our ethos. We celebrate the diversity of our workforce and uphold a policy of nondiscrimination based on factors such as disability status religion ethnic origin gender sexual orientation and more.
Vetting
SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for both nationally and internationally determined positions. As SNV participates in the InterAgency Misconduct Disclosure Scheme all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation sexual abuse or sexual harassment) the Statement of Conduct. This Statement of Conduct adopts the definitions used in the Scheme.
SNV is an equal opportunities employer and female candidates are encouraged to apply.
We do not appreciate thirdparty mediation based on this advertisement.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
