Administrative Associate

Primary Responsibilities
Summary This position provides highlevel administrative supp01i to the Executive Director for Enrollment Management and will supervise the Lobo Ambassadors and student workers. The Executive Assistant collaborates with key pa1iners in each of the departments reporting under the Enrollment Management Division. Duties: The Administrative Associate will manage the calendar and daytoday operations of the Enrollment Management office including scheduling appointments preparing for meetings and responding to phone calls and emails. May serve on university committees that require a member of Enrollment Management and attend offcampus events to support and provide backup to the Enrollment Management team. Will manage new and renewal contracts for current and potential vendors as well as screen vendor solicitation. The Administrative Associate will process and reconcile purchase orders procurement card purchases accounts payable ordering of all needed supplies travel advances and reimbursements. Ensure that all requested information from Admissions and Financial Aid has been received for weekly meetings. Perform administrative work that will require experience in Microsoft Word and Excel. Will organize attend draft agendas and take minutes for all Enrollment Management meetings. Serve as the Enrollment Management website manager ensuring that all pages related to Admissions and Financial Aid are updated quarterly. Will work in an environment with sensitive and confidential information and will uphold a standard of confidentiality. Responsible for managing developing and supervising the Lobo Ambassador program. This will include interviewing and selecting ambassadors developing and training initial and ongoing members of the ambassador program meeting with ambassadors bimonthly approving payroll and providing endofterm evaluations to all Lobo Ambassadors. Additional duties as assigned. Supervision: Received: Member of the Enrollment Management Division. Reports directly to the Executive Director for Enrollment Management. Given: Direct supervision of Lobo Ambassadors and student workers.

Other Information
Working Conditions Usual: Office conditions; office hours 8 am 5 pm Monday through Friday. Weekends and after hours as needed by the Executive Director for university functions. Exempt from overtime provisions. Some travel is required. The position is Security Sensitive. Special: Any qualifications to be considered instead of stated minimums require the prior approval of the Human Resources Director. Revised: November 2024 Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance. An Equal Opportunity/Affirmative Action Employer It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual job related qualifications and without consideration of race creed color sex religion age national origin disability sexual orientation gender identity veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including but not necessarily limited to recruitment hiring training upgrading promotion demotion termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice files a charge testifies assists or participates in an investigative proceeding or hearing. Notice of Availability of the Annual Security & Fire Safety Report The Annual Security & Fire Safety Report is available online at The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence domestic violence sexual and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in OnCampus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within or immediately adjacent to and accessible from the campus. The report also contains fire statistics for any fires occurring in an OnCampus Student Housing Facility during the three most recent calendar years. A paper copy of the report will be provided upon request. If you would like to receive a paper copy you can contact the Office of Student Life located on the Alpine Campus in the Morgan University Center Room 211 or you can request that a copy be mailed to you by callingor emailing