Administrative Assistant II

Primary Purpose
PRIMARY PURPOSE This position is responsible for performing a wide variety of complex and specialized administrative duties to support one or more functional areas departments or administrators; and coordinating office functions to assure efficient operations. This requires specialized knowledge in the specific area supported (e.g. financial aid student services health services various instructional areas and any other departments).

Job Description
JOB DESCRIPTION Performs complex administrative duties independently in support of one or more functional areas departments or administrators within established rules and regulations; organizes and manages daily activities to assure efficient operations; provides information to departments personnel students and the public on the phone and in person; answers questions and resolves problems requiring judgment knowledge and explanation of policies. Plans coordinates and assists in the preparation and maintenance of class and faculty schedules room assignments textbook orders and associated paperwork; assists instructors with preparation of curriculum forms applications and testing materials; ensures classrooms and instructional areas are maintained; assists students with registration. Coordinates and facilitates special projects such as receptions facilities use and events; maintains calendar of activities; coordinates travel arrangements approves prepares and distributes promotional and informational materials; maintains current mailing lists. Monitors department expenditures and budgets; approves expenditures within established guidelines; assists with budget development and tracks status of budgets; maintains petty cash accounts; responds to inquiries regarding financial issues. Evaluates and processes forms transcripts and applications; verifies data for accuracy completeness and compliance within established procedures; enters data into computer system; monitors calculates and submits time sheets; maintains confidential files and data. Types and may compose and edit correspondence memos letters agendas and reports; revises schedules forms reports records and other information; prepares statistical information for use in reports; schedules appointments and meetings; attends meetings and transcribes and distributes minutes; initiates and answers telephone calls; screens and directs calls; greets visitors and directs to appropriate personnel; routes and distributes incoming mail and other materials; prepares outgoing mail and packages. Orders supplies and prepares purchase requisitions; tracks orders to assure delivery and payment; responds to facilities maintenance requests. Trains and provides work direction and guidance to others as directed. Learns and applies emerging technologies and advances as necessary to perform duties in an efficient organized and timely manner. Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity equity and inclusion trainings and events. Performs related duties as assigned.

Essential Functions
ESSENTIAL FUNCTIONS Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Desirable Qualifications
DESIRABLE QUALIFICATIONS The ability to type 55 WPM from both a clear copy and vocal instruction. The ability to read and comprehend financial papers for use in book keeping The ability to clearly explain policy rules and regulations. The ability to recognize analyze and deescalate stressful situations Demonstrated experience ensuring equity diversity and inclusion are effectively addressed in any of the following areas: budgetary or planning processes human resources leadership development professional development implementing culturally responsive curricular or cocurricular activities or programs hiring practices student support services and information services. Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

Minimum Qualifications
MINIMUM QUALIFICATIONS High school diploma or GED Minimum two 2 years of administrative experience; may be supplemented by applicable college courses. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic socioeconomic cultural disability gender gender identity sexual orientation and ethnic backgrounds of community college students faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Work Schedule
Monday Friday 8:00 am 5:00 pm (Schedule and shift are subject to change in accordance with department needs.