ESY - Site Coordinator Specialized Day School Specialized Programs Summer 2025
ESY - Site Coordinator Specialized Day School Specialized Programs Summer 2025
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Job Description
ESY Site Coordinator (Specialized Day School & Specialized Programs) (Summer 2025
**THIS IS A SUMMER POSITION. EMPLOYMENT IS SEASONAL AND TEMPORARY**
PROGRAM DESCRIPTION: Extended School Year (ESY) offers specialized services to students with disabilities. The decision to provide ESY is made by the IEP Team who assesses the necessity to minimize substantial regression and reduce substantial recoupment ensuring effective progress for the students. The IEP Team also evaluates the level of needs and recommends specific IEP services during ESY based on individual student requirements. The determination of ESY services is made according to the IEP Teams identification focusing on the students individual needs and aligning with the delivery of targeted ESY goals and objectives.
When you are hired to work the Extended School Year (ESY) program you are committing to the entire duration of the program. This means that your assignment may involve working at different sites as staffing needs arise. Flexibility in location is an essential requirement of the position and by accepting this job offer you agree to be available for reassignment to various sites as needed throughout the program.
REPORTS TO: Position reports to the Director of Extended School Year and Expanded Learning in the Office of Specialized Services. For questions about this position please email .
PROGRAM SCHEDULE:
The instructional hours for students are 5 hours per day 5 days per week for 5 weeks from July 7 to August 8 2024.
The SITE COORDINATOR (Specialized Day School) is expected to:
- Ensure that ESY IEP goals and objectives and services are provided in accordance with individualized students IEPs and the completion of progress reports
- Be onsite and supervise the program for a 7hour day 5 days per week for the weeks of the summer program.
- Arrive a minimum of 1 hour before the start time of the instructional day each morning.
- Stay onsite until all students have been dismissed for the day given that students will not return back to the school (due to late/missed buses student returning back to the school as a result of no parent/guardian is home to accept the student etc).
- Complete all hiring and setup activities prior to the start of the program and closing activities at the end of the program (see list of responsibilities below) in accordance with the ESY timeline.
- Attend designated ESY team meetings in spring and attend designated ESY Professional Development (PD) on June 25 and June 26 2025.
- Be available to participate in planning activities immediately upon hiring.
RESPONSIBILITIES:
- Oversee ESY planning and programming for a program that is specific to one school or population example: STRIVE Henderson Carter School Melvin H. King School or Horace Mann
- Oversee delivery of instruction to prevent significant regression and reduce significant recoupment time or address student vocational/transition needs.
- Oversee the development of student socialemotional skills and increase in student efficacy by building skills and competencies.
- Oversee the promotion of student health and wellness
- Supervise teachers and paraprofessionals.
- Oversee operational management for programming.
- Supervise progress report guidelines and ensure timely completion.
- Approve and finalize all reports within data systems.
- Provide Safety Care Training to staff prior to the start of ESY ensuring they fulfill the mandatory requirement to be eligible for work
Specific duties may include but are not limited to:
- Participate in the interviewing and hiring of teachers paraprofessionals and support staff.
- Manage site enrollment data and assign students to classrooms via appropriate groupings and prepare building schedules for activity blocks and common spaces.
- Support efforts to engage students in the ESY program.
- Supervise instruction services and the monitoring of student regression and progress.
- Supervise completion of ESY progress reports per approved ESY data systems.
- Supervise the completion of Work Based Learning Plans for all students in the STRIVE Program
- Support highquality instruction by facilitating professional development modeling instructional practices observing instruction and providing feedback.
- Engage and collaborate with families as partners in planning and problemsolving and take a proactive approach to family engagement.
- Establish a safe and welcoming learning environment for students families and staff.
- Manage student and staff information using approved ESY data systems (e.g. attendance daily schedules payroll and timesheets etc..
- Coordinate with related service providers to ensure appropriate student and staff schedules.
- Follow the ESY protocols for loading and unloading buses and for ensuring student and staff safety throughout the program including daily preparation of bus labels and lists.
- Stay onsite until all students have left the building for the day (due to late/missed buses etc).
- Adhere to ESY handbook policy and ensure compliance with policy across the site
- Adhere to Superintendent Circulars particularly with respect to student safety and emphasize the importance of these policies to all staff.
- Demonstrate understanding of the Special Education Handbook including standard protocols and procedures for students with disabilities.
- Maintain confidentiality and privacy of all studentspecific information.
- Complete all assignments in a timely fashion.
- Monitor email GChat and phones closely (starting at the point of hire and concluding the week after ESY) for communication from the Central Office ESY staff and families.
- Demonstrate completion of other critical tasks and duties as requested by any Assistant Director of Special Education ABA Program Director Assistant Director of Special Education Director of Operations and Service Implementation and/or Assistant Superintendent of Special Education.
- Demonstrate completion of other critical tasks and duties as requested by the Assistant Director of Transition and STRIVE CCFs (Community Connections Facilitator STRIVE Program Only)
Program Responsibilities Prior To The Start Of ESY (March June approved by Director of Extended School Year) not to exceed 40 hours:
- Attend assigned scheduled interview sessions
- Collaborate with the Director of Extended School Year and designated administrator.
- Ensure staffing readiness and report on status.
- Ensure you have classes built according to the requirements outlined for ESY.
- Ensure structures are in place and ready for daily operations of your assigned site.
- Participate in all scheduled team meetings/PD sessions as the Director of Extended School Year outlines.
- Preparation and followup tasks as outlined.
- Attend mandatory staff PD sessions and complete preparation work.
- Receive pack unpack and organize materials before and after the ESY program.
- Coordinate and oversee Open House activities at your assigned site.
TERMS:
- The individual who is hired to this position agrees to the 2025 BPS Summer Employment Terms.
- This position is paid hourly at a rate of $60 per hour on the Boston Public Schools biweekly payroll schedule.
- Additional work hours that exceed the 7 hours in a day will require approval from the Director of Extended School Year & Expanded Learning.
- Please be advised that pursuant to Massachusetts and Federal law BPS considers site coordinators to be professional employees (or exempt employees) and they are expected to work as long as necessary to complete the required work.
- The individual who is hired to this position consents to electronic signin procedures on site that is retained by BPS exclusively for audit and signin verification (payroll).
- Failure to report to work on a given day of instructional time will result in a loss of pay for that day.
- BASAS Members must complete all required S6500 days by the end of the school year to be eligible for this role.
- Job offers are conditional and based on sufficient student enrollment/attendance.
STRIVE PROGRAM SCHEDULE:
The instructional hours for STRIVE for transition and Vocational Exploration students are 5 hours per day 5 days per week for 6 weeks from July 7 to August 15.
The Site Coordinator (Strive) is expected to:
- The STRIVE coordinator is expected to be onsite for a 7hour day 5 days per week for 6 weeks.
- Ensure that ESY IEP goals and objectives and services are provided in accordance with individualized students IEPs and the completion of progress reports
- Be onsite and supervise the program for a 7hour day 5 days per week for the weeks of the summer program.
- Arrive a minimum of 1 hour before the start time of the instructional day each morning.
- Stay onsite until all students have been dismissed for the day (due to late/missed buses student returning back to the school as a result of no parent/guardian is home to accept the student etc).
- Complete all hiring and setup activities prior to the start of the program and closing activities at the end of the program (see list of responsibilities below) in accordance with the ESY timeline.
- Attend designated ESY team meetings in spring and attend designated ESY Professional Development (PD) on June 25 and June 26 2025.
- Be available to participate in planning activities immediately upon hiring.
RESPONSIBILITIES:
- Oversee ESY planning and programming for a program that is specific to one school or population example: STRIVE Henderson Carter School Melvin H. King School or Horace Mann
- Oversee delivery of instruction to prevent significant regression and reduce significant recoupment time or address student vocational/transition needs.
- Oversee the development of student socialemotional skills and increase in student efficacy by building skills and competencies.
- Oversee the promotion of student health and wellness
- Supervise teachers and paraprofessionals.
- Oversee operational management for programming.
- Supervise progress report guidelines and ensure timely completion.
- Approve and finalize all reports within data systems.
- Provide Safety Care Training to staff prior to the start of ESY ensuring they fulfill the mandatory requirement to be eligible for work
Specific duties may include but are not limited to:
- Participate in the interviewing and hiring of teachers paraprofessionals and support staff.
- Manage site enrollment data and assign students to classrooms via appropriate groupings and prepare building schedules for activity blocks and common spaces.
- Support efforts to engage students in the ESY program.
- Supervise instruction services and the monitoring of student regression and progress.
- Supervise completion of ESY progress reports per approved ESY data systems.
- Supervise the completion of Work Based Learning Plans for all students in the STRIVE Program
- Support highquality instruction by facilitating professional development modeling instructional practices observing instruction and providing feedback.
- Engage and collaborate with families as partners in planning and problemsolving and take a proactive approach to family engagement.
- Establish a safe and welcoming learning environment for students families and staff.
- Manage student and staff information using approved ESY data systems (e.g. attendance daily schedules payroll and timesheets etc..
- Coordinate with related service providers to ensure appropriate student and staff schedules.
- Follow the ESY protocols for loading and unloading buses and for ensuring student and staff safety throughout the program including daily preparation of bus labels and lists.
- Stay onsite until all students have left the building for the day (due to late/missed buses etc).
- Adhere to ESY handbook policy and ensure compliance with policy across the site
- Adhere to Superintendent Circulars particularly with respect to student safety and emphasize the importance of these policies to all staff.
- Demonstrate understanding of the Special Education Handbook including standard protocols and procedures for students with disabilities.
- Maintain confidentiality and privacy of all studentspecific information.
- Complete all assignments in a timely fashion.
- Monitor email GChat and phones closely (starting at the point of hire and concluding the week after ESY) for communication from the Central Office ESY staff and families.
- Demonstrate completion of other critical tasks and duties as requested by any Assistant Director of Special Education ABA Program Director Assistant Director of Special Education Director of Operations and Service Implementation and/or Assistant Superintendent of Special Education.
- Demonstrate completion of other critical tasks and duties as requested by the Assistant Director of Transition and STRIVE CCFs (Community Connections Facilitator STRIVE Program Only)
Program Responsibilities Prior To The Start Of ESY (March June approved by Director of Extended School Year) not to exceed 40 hours:
- Attend assigned scheduled interview sessions
- Collaborate with the Director of Extended School Year and designated administrator.
- Ensure staffing readiness and report on status.
- Ensure you have classes built according to the requirements outlined for ESY.
- Ensure structures are in place and ready for daily operations of your assigned site.
- Participate in all scheduled team meetings/PD sessions as the Director of Extended School Year outlines.
- Preparation and followup tasks as outlined.
- Attend mandatory staff PD sessions and complete preparation work.
- Receive pack unpack and organize materials before and after the ESY program.
- Coordinate and oversee Open House activities at your assigned site.
TERMS:
- The individual who is hired to this position agrees to the 2025 BPS Summer Employment Terms.
- This position is paid hourly at a rate of $60 per hour on the Boston Public Schools biweekly payroll schedule.
- Additional work hours that exceed the 7 hours in a day will require approval from the Director of Extended School Year & Expanded Learning.
- Please be advised that pursuant to Massachusetts and Federal law BPS considers site coordinators to be professional employees (or exempt employees) and they are expected to work as long as necessary to complete the required work.
- The individual who is hired to this position consents to electronic signin procedures on site that is retained by BPS exclusively for audit and signin verification (payroll).
- Failure to report to work on a given day of instructional time will result in a loss of pay for that day.
- BASAS Members must complete all required S6500 days by the end of the school year to be eligible for this role.
- Job offers are conditional and based on sufficient student enrollment/attendance.
QUALIFICATIONS REQUIRED:
- Bachelors degree.
- Massachusetts Educator License in Moderate Disabilities Severe Disabilities Early Childhood Special Education and/or Special Education Administrator and/or Certification or Licensure as a Behavior Analyst Licensed Mental Health Counselor or Social Worker Psychologist Speech Therapist or Occupational Therapist.
- Supervisory experience and demonstrated ability to manage and supervise staff as well as maintaining safety protocols for students and staff.
- Ability to utilize Google Docs Google Sheets and Google Forms and/or commitment to learning the Google systems rapidly.
- Must be a Certified SafetyCare trainer per the Superintendent of Boston Public Schools.
- Demonstrated ability to serve as an instructional leader given the essential skills to supervise educators support staff and provide constructive feedback and foster collaboration.
- Current authorization to work in the United States. Candidates must have such authorization by their first day of employment.
QUALIFICATIONS PREFERRED:
- Minimum of five years of Teaching and/or administrative experience
- Current teacher or administrator in the Boston Public Schools and/or another school district or private school
- Prior experience working in the role of a supervisor in a BPS ESY program or another school district.
- Massachusetts Transition Endorsement STRIVE only
- BPS values linguistic diversity and believes that candidates who speak another language bring added value to the classroom school and district culture and diversity. BPS is particularly interested in candidates who are fluent in one of BPS official languages: Spanish Creole (Cape Verdean) Creole (Haitian) Chinese Vietnamese Portuguese & Somali.
NONDISCRIMINATION POLICY
The Boston Public Schools in accordance with its nondiscrimination policies does not discriminate in its programs facilities or employment or educational opportunities on the basis of race color age criminal record (inquiries only) disability homelessness sex/gender gender identity religion national origin ancestry sexual orientation genetics or military status and does not tolerate any form of retaliation or biasbased intimidation threat or harassment that demeans individuals dignity or interferes with their ability to learn or work.
Required Experience:
IC
Employment Type
Temp
