drjobs Administrative Assistant II

Administrative Assistant II

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1 Vacancy
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Job Location drjobs

Belmont - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

Site: The McLean Hospital Corporation


At Mass General Brigham we know it takes a surprising range of talented professionals to advance our missionfrom doctors nurses business people and tech experts to dedicated researchers and systems analysts. As a notforprofit organization Mass General Brigham is committed to supporting patient care research teaching and service to the community. We place great value on being a diverse equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore we invite and welcome applicants from traditionally underrepresented groups in healthcare people of color people with disabilities LGBTQ community and/or gender expansive first and secondgeneration immigrants veterans and people from different socioeconomic backgrounds to apply.



Job Summary

Summary
Specializes in providing routine administrative and secretarial support as directed and under moderate supervision for an individual group or department. Responsibilities may include coordination and scheduling supplies and equipment ordering meeting minutes correspondence Answer and transfer phone calls prepare spreadsheets and presentations. Manage schedules coordinate travel conference calls payroll and transcription. This is an intermediatelevel support role.


Essential Functions
Prepare reports meeting minutes and correspondence.

Create and edit documents spreadsheets and presentations.

Manage schedules arrange appointments and itineraries.

Coordinate meetings travel conference calls and complete expense reports.

Answer and transfer phone calls.

May perform transcription and proofread and edit literature prepare applications for department.

Remain knowledgeable of business unit policies.

May make contacts of a sensitive complex and confidential nature.

Completes routine tasks under moderate supervision.


Required for All Jobs
Performs other duties as assigned

Complies with all policies and standards

Does this position require Patient Care (indirect/direct) No



Qualifications

Education

High School Diploma or Equivalent required or

Trade/Technical/Vocational Diploma Related Field of Study preferred

Can this role accept experience in lieu of a degree No


Experience

administrative Assistant or Secretarial Experience 23 years required

Knowledge Skills & Abilities

Proficiency with office procedures and equipment i.e. filing copying scanning printing and faxing.

Proficiency in MS Office.

Ability to proofread and edit written documents.

Ability to use phone system.

Managing ones own time and the time of others.

Strong verbal & written communication skills.

Strong interpersonal written and oral skills.

Ability to use standard office equipment.

Familiarity with medical terminology.




























Additional Job Details (if applicable)

Physical Requirements

Standing Occasionally 333
Walking Occasionally 333
Sitting Constantly 67100
Lifting Occasionally 333 20lbs 35lbs
Carrying Occasionally 333 20lbs 35lbs
Pushing Rarely (Less than 2
Pulling Rarely (Less than 2
Climbing Rarely (Less than 2
Balancing Occasionally 333
Stooping Occasionally 333
Kneeling Rarely (Less than 2
Crouching Rarely (Less than 2
Crawling Rarely (Less than 2
Reaching Occasionally 333
Gross Manipulation (Handling) Constantly 67100
Fine Manipulation (Fingering) Frequently 3466
Feeling Constantly 67100
Foot Use Rarely (Less than 2
Vision Far Constantly 67100
Vision Near Constantly 67100
Talking Constantly 67100
Hearing Constantly 67100


Remote Type

Onsite


Work Location

115 Mill Street


Scheduled Weekly Hours

40


Employee Type

Regular


Work Shift

Day (United States of America)


EEO Statement:

The McLean Hospital Corporation is an Affirmative Action Employer. By embracing diverse skills perspectives and ideas we choose to lead. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment.


Mass General Brigham Competency Framework

At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half PeopleFocused half PerformanceFocused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.

Employment Type

Full-Time

Company Industry

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