SY 25-26 Secretary

PRIMARY FUNCTION: This position is responsible for performing a variety of secretarial clerical and receptionist functions.

REPORTS TO: Principal

SALARY SCHEDULE:G6

WORK DAYS: 229

REQUIREMENTS:

1. Education Level: A GED or a standard high school diploma from a GaDOEapproved and accredited institution is required.Preferred: College level courses in business or secretarial science

1. Experience Skill and Certification:

• At least one year of experience in a secretarial or clerical role
• Demonstrable knowledge of basic office procedures and equipment including Microsoft Office suite and internet activities
• Demonstrable ability to work independently within guidelines and in a timely and efficient manner
• Written and oral communications skills as well as interpersonal skills to allow for work with customers and other employees in an appropriate manner; including good English grammar skills
• Demonstrable skills in personal and business organization recordkeeping and attention to detail

ESSENTIAL DUTIES:

1. Performs duties such as typing filing data entry statistical reporting and other similar duties.
2. Creates and maintains efficient documentation control and filing systems; routes and processes computer input/output documents; ensures the systematic review of records; performs general office duties.
3. Maintains a schedule of appointments as required.
4. Makes arrangements for conferences interviews travel and so on.
5. Screens and directs telephone calls and department visitors as appropriate.
6. Maintains proper inventories of materials supplies and equipment.
7. May have regular responsibilities that are specific to the department. (These would be listed in an attached memo from the supervising administrator.
8. Maintains uptodate knowledge of systems policies practices and departmentalspecific laws and regulations.
9. Performs other duties as necessary for the effectiveness of the organization.

TERMS OF EMPLOYMENT

Incumbents will be considered at will. Appropriate pay will be determined based on the Grade as determined by Human Resources and allowable experience. The work calendar will be the 229 day employee calendar.

NONESSENTIAL RESPONSIBILITIES

A responsibility is considered to be nonessential (for the purposes of compliance with the Americans with Disabilities Act) if:

• it is shared between multiple incumbents in the job; or
• it could be performed by an employee in another job within the workgroup.

Note the responsibility number from the list in the Duties and Responsibilities section for those responsibilities that could be considered nonessential based on this definition.

Certain limited aspects of General Duties and Responsibilities items referenced in Section 1 (b) and (d) might be considered nonessential in a specific situation. Any request for accommodation must be reviewed on an individual case basis.

PHYSICAL AND SENSORY DEMANDS

Most jobs in the District have physical and sensory demands that can be described by one of the two categories noted below. For jobs that require more physical or sensory effort please list the requirements in this section. The category applicable for this position is listed below.

OFFICEEmployees in this category are normally exposed to a typical environment. The employee has some control over the length of time sitting standing or ambulating. There are occasions that require the lifting or pulling of equipment or supplies as well as bending stooping or stretching. There is frequent use of computers telephone and other standard office equipment which includes reading listening writing or speaking. There are few exceptional physical or sensory demands.