Administrative Services Clerk IV
Administrative Services Clerk IV
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Major Responsibilities:
- Assists with all training of departmental staff
- Participates in the organization scheduling printing and delivery of all service requests. Updates and maintains Qualtrics or similar software for obtaining printing orders/supply requests.
- Oversee the maintenance and operation of all mailing printing and duplicating equipment. Analyze and recommend additions/upgrades of equipment when appropriate.
- Supervise and participate in the preparation/delivery of outgoing and incoming mail supplies and equipment and maintains related records using the SCLogic equipment and software. (Includes USPS UPS FedEx Amazon and freight shipments) Maintains record of all rate and procedural changes for various types of mail/shipping.
- Maintain a system to accommodate an inventory of paper and College stationary/forms for distribution to regional personnel. Prepare related requisition/purchase orders in Workday for inventory replenishment.
- Maintain/updates an Excel spreadsheet log of all print requests including specialty detail (lamination combing etc. for monthly Workday journal entry transfers; including monthly print counts on copiers in Administration Services department.
- Prepare monthly reports for Business Office Director (BOD) to transfer printing/special project costs to specific requesting Workday Cost Centers.
- Jointly participate with other Administrative Services staff to process Fixed Assets equipment receipt for the region to include: Receiving inventory tagging and delivery of all capital equipment completion of related documents in the shared I drive folder.
- Assign and maintains storage of campus records in conjunction with the Director of Finance & Business Services and assists with disposal of records in accordance with retention policies.
- Maintain adequate internal controls and ensures compliance with College policies and procedures.
- Provide exceptional customer service to both internal and external customers.
- Serves as a Designated Employee and must maintain Administrative Services department during emergency or campus closing.
The above list is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.
Fulltime benefitseligible position with no enrollment waiting period. Excellent benefits include:
Medical insurance dental insurance vision insurance life insurance spouse/child life insurance longterm disability shortterm disability as well as other voluntary benefits
Retirement plan with 10 employer contributions no match necessary and no waiting period for enrollment does have a 2 year vesting period
Employer contribution to Health Savings Account (with Choice Plan medical insurance)
Free Ivy Tech tuition for employee spouse and dependents
For those pursuing higher degrees Tuition Reimbursement at other institutions.
Eligible employer under the DOL Public Service loan forgiveness program.
Opportunities for professional development
Paid time off: Vacation and Sick time accrued biweekly
Paid holidays: 8 days plus winter break between December 25th and January 1st
Minimum Requirements:
- Associate Degree required or the equivalent in work experience preferably in Business.
- Requires knowledge of postal regulations and procedures.
- Requires knowledge and experience in shipping/receiving areas including operation and maintenance of equipment.
- Well organized and able to handle a high volume of work. Able to meet established deadlines
- Ability to operate a forklift hand tools and equipment used in the department.
- Ability to exercise basic human relations and customer service skills in establishing and maintaining effective working relations within the Ivy Tech Community.
- Must be proficient on personal computers utilizing Microsoft Office (preferred).
- Regular working hours are 8am5pm MondayFriday. Occasional overtime required to accommodate departmental vacation schedules or other staffing needs.
Physical Requirements:
- May be required to lift push or pull up to 70 pounds
- May be exposed to chemical mechanical or electrical hazards
- May be exposed to dusts fumes or odoriferous working conditions
Other Requirements:
Selected candidate for employment will be subject to preemployment background checks including criminal history check and any offer of employment will be contingent upon that outcome. Official transcripts required upon hire.
Ivy Tech Community College is an accredited equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race color ethnicity national origin marital status religion sex gender sexual orientation gender identity disability age or veteran status. As required by Title IX of the Education Amendments of 1972 Ivy Tech Community College does not discriminate on the basis of sex including sexual harassment in its educational programs and activities including employment and admissions. Questions specific to Title IX may be referred to the Colleges Title IX Coordinator or to the US Department of Education Office of Civil Rights.
Employment Type
Full-Time
