Administrative and Marketing Coordinator
Administrative and Marketing Coordinator
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Job Description
StageBio (www.stagebio) is a leading global provider of GLPcompliant clinical research and preclinical necropsy histology pathology image analysis and specimen archiving services for the biopharmaceutical medical device and contract research industries. In addition to a GLP/GCLPcompliant lab facility in Germany we operate locations in MD and VA with continued investment in facility and technology infrastructure planned to meet the demand for highquality histopathology services. A growing team of boardcertified Veterinary Pathologists as well as over 50 laboratory technicians are employed supporting our unified international commitment to quality scientific integrity and client satisfaction.
StageBio is seeking a fulltime Administrative and Marketing Coordinator to join our team in Frederick MD.
Primary Responsibilities Include:
- Provide administrative support for the senior leadership team with focus on Operations and facility supportHuman Resources IT and others as needed.
- Plan and coordinate the administrative elements of StageBio participation in trade shows and marketing events.
- Prioritize inquiries and requests while troubleshooting conflicts make judgements and recommendations to ensure smooth daytoday engagements.
- Provide calendar support for CEO.
- Assist Project Leaders with obtaining permits to include USDA APHIS and CITES as needed.
- Maintain record keeping of all business licensing: local state and federal.
- Order company supplies from Amazon Costco Staples and applicable vendors for sites and offsite staff; maintain onsite inventory.
- Open file and distribute mail for the Frederick MD facility daily as needed.
- Answer the main company telephone number transfer calls to appropriate personnel and manage the main company voicemail.
- Onsite duties include greeting guests preparing for client visits audit visits and any others as needed.
- Act as trusted goto person for completion of special projects on behalf of leadership team.
Requirements:
- Demonstrated administrative ability including knowledge of and experience with planning scheduling reporting managing inventory and corresponding in a professional office setting
- Excellent customer service skills and must maintain positive professional rapport with clients employees and vendors
- Excellent verbal and written communication skills
- A demonstrated commitment to high professional ethical standards in a diverse workplace
- Ability to establish and maintain trusted professional working relationships both internally and externally
- Strong analytical and problemsolving skills and a highlevel of resourcefulness including persistence and diligence in finding solutions and resolving issues
- Ability to function well in a fastpaced environment
- Proficient with Microsoft Office Suite databases and other related software
Education:
- Minimum of 5 years of experience in an administrative role
- Familiarity with preclinical study protocols and histology laboratory paperwork preferred
- High school diploma or GED
StageBio offers a comprehensive benefits package that includes employer sponsored health insurance shortterm and longterm disability AD&D life insurance for employees and dependents flexible paid time off 401(k) with match and paid standard and floating holidays. Salary is commensurate with experience. StageBio is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin national origin disability or status as a protected veteran.
Required Experience:
Junior IC
Employment Type
Full-Time
