PT SECRETARY-ADMISSIONS OUTREACH Pool
PT SECRETARY-ADMISSIONS OUTREACH Pool
Posted on :
05-04-2025
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1 Vacancy
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Job Description
Job Summary
Provide administrative support for a department consisting of 10 fulltime and 3 parttime staff members. Duties include ordering office supplies submitting purchasing requisitions gathering and processing timesheets clerical and receptionist duties.
Essential Functions
Maintain personnel documents review and prepare payroll time sheets and transmittals Maintain inventory of office equipment and computer inventory records Prepare help desk tickets for the department Maintains and monitors budget spreadsheet Orders departmental office supplies Responsible for all travel arrangements (i.e. hotel travel reservations etc) Responsible for collection of travelers receipts to include proper reconciliation with purchasing Prepare purchasing requisitions for the department Maintain departmental calendar Take team huddle minutes and distribute them accordingly Serve as backup to cover the Testing Center when necessary Other duties as assigned
Physical Demands
Must be able to remain in a stationary position 50 of the time The person in this position needs to occasionally move from office to other locations on campus Repetitive use of a keyboard at a workstation Use of manual dexterity The person in this position frequently communicates with others; must be able to exchange accurate information Frequently moves equipment or paperwork weighing up to 20 pounds Work mostly performed indoors some outdoor Midland College or community events may be required and possible weekend attendance Must be able to work extended hours including weekends during heavy registration periods and Midland College community events
Required Qualifications
High school diploma or equivalent Computer literacy to include experience working with Microsoft Office software Knowledge of general office equipment including copier fax machine and multiline telephone Excellent communication and interpersonal skills as well as strong organizational skills Critical thinking skills and detailoriented
Preferred Qualifications
Associate degree in a related field Prior clerical experience Experience working in higher education Experience with departmental budgets Bilingual in English and Spanish Experience with Jenzabar student information system software
Provide administrative support for a department consisting of 10 fulltime and 3 parttime staff members. Duties include ordering office supplies submitting purchasing requisitions gathering and processing timesheets clerical and receptionist duties.
Essential Functions
Maintain personnel documents review and prepare payroll time sheets and transmittals Maintain inventory of office equipment and computer inventory records Prepare help desk tickets for the department Maintains and monitors budget spreadsheet Orders departmental office supplies Responsible for all travel arrangements (i.e. hotel travel reservations etc) Responsible for collection of travelers receipts to include proper reconciliation with purchasing Prepare purchasing requisitions for the department Maintain departmental calendar Take team huddle minutes and distribute them accordingly Serve as backup to cover the Testing Center when necessary Other duties as assigned
Physical Demands
Must be able to remain in a stationary position 50 of the time The person in this position needs to occasionally move from office to other locations on campus Repetitive use of a keyboard at a workstation Use of manual dexterity The person in this position frequently communicates with others; must be able to exchange accurate information Frequently moves equipment or paperwork weighing up to 20 pounds Work mostly performed indoors some outdoor Midland College or community events may be required and possible weekend attendance Must be able to work extended hours including weekends during heavy registration periods and Midland College community events
Required Qualifications
High school diploma or equivalent Computer literacy to include experience working with Microsoft Office software Knowledge of general office equipment including copier fax machine and multiline telephone Excellent communication and interpersonal skills as well as strong organizational skills Critical thinking skills and detailoriented
Preferred Qualifications
Associate degree in a related field Prior clerical experience Experience working in higher education Experience with departmental budgets Bilingual in English and Spanish Experience with Jenzabar student information system software
Employment Type
Part-Time
Key Skills
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