Administrator Key Accounts
Administrator Key Accounts
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The purpose of the role is to provide administrative support to the Leasing Department.
Provide administrative support to the Department.
1. Generate Lease Schedule documents and verify information received from proposed tenant to prepare the lease pack.
2. Gather all pertinent information including sourcing additional data for completion of the Lease Schedule deal pack.
3. Be able to interpret Lease Agreements and/or generate the Information Schedule component of the Lease Agreement (and/or generate any Lease Annexures upon request).
4. Conduct quality checks on all lease schedules and supporting documents.
5. Ensure deals are accurately captured on MDA.
6. Compose and send various documents including rental increase letters and other formal correspondence.
7. Assist in resolving queries from other departments regarding Questionnaires and/or Instructions.
8. Obtain turnover certificates from tenants and calculate the turnover rental due in accordance with the provisions in the lease.
9. Generate instructions to charge turnover rental to the tenants accounts and keep records of all calculations and update this on excel regularly.
10. Update the department deals list with new deals and renewals processed; and generate a summary delas list monthly for submission to the department manager.
11. Compare the department deals list with the commercial deals list and submit corrections to the administrator of the commercial deals list.
12. Prepare and send the MDA Reminders monthly to the Commercial Portfolio Managers.
13. Review Lease queries Monthly leases and Outstanding TIs with the leasing agents monthly and update tracking sheets accordingly.
14. Provide reports and statistics to the department manager and HOD as requested.
15. Prepare draft budgets for the various portfolios annual budgets for the Key Account monthly parking leases.
16. Compile data and prepare financials for the commercial deals portion of the Octodec Integrated Financial Report.
17. Prepare new assessment rates tracker sheet on an annual basis and maintain the sheet keeping track of all outstanding recons and rates objections/disputes lodged by utilities.
18. Obtain copies of all municipal accounts when rates increases or adjustments occur (for department use in the process of their leasing or account management).
19. Prepare assessment rates recons as requested; and approve any adjustments due to objections and/or increases.
20. Assist Credit Controllers with resolving assessment rates disputes.
21. Assist in resolving queries on tenant accounts and prepare account reconciliations when required.
22. Assist leasing agents and department manager with reports and other administrative duties as required.
23. Generate RFIs and supporting documentation as and when required; and ensure all instructions are processed correctly.
24. Compile and maintain training documents for various departmental processes.
25. Compile the weekly Steering Committee meeting agenda and submit the necessary documents for approval Once approved send out the signed documents to the respective presenter/s after the meeting.
26. Host the Steering Committee meeting on Teams and take minutes of the meeting.
27. Maintain all Steering committee related folders and registers.
28. Compile minutes (per the excel format) for the Steering Committee and Monthly Leasing meetings and submit these for approval Once approved send out the signed minutes to the attendees of that meeting.
Working conditions:
Office Based.
Qualifications & Experience:
1. Matric qualification required.
2. Suitable tertiary qualification would be an advantage.
3. 2 years experience in office management preferred.
4. 2 years experience in administration required.
5. Experience with lease preparation would be an advantage. Skills & Knowledge Required: 1. MS Office:
a. MS Word Basic
b. MS Excel Intermediate
c. MS Outlook Intermediate
2. Knowledge of MDA would be an advantage.
3. Excellent verbal and written communication are required.
4. Basic understanding and ability to interpret a lease agreement is a requirement.
5. Knowledge and understanding of CIPC &/ FICA documents required.
6. Strong reporting ability preferred.
PersonalAttributes:
1. Problem solving The process of working through details of a problem to reach a solution.
2. Reality testing be objective; see things as they really are.
3. Flexibility adapting emotions thoughts and behaviors.
4. Interpersonal relationships building mutually satisfying relationships.
5. Empathy understanding & appreciating how others feel.
6. Independence be selfdirected and free from emotional dependency.
7. Multitasking dealing with several activities at a time enjoy being given new tasks before they have finished another.
8. Teamwork cooperation with others goodnatured attitude and encouraging people.
9. Persistence sticking with tasks not giving up dislike leaving things unfinished.
10. Rule following adhere to rules and strictly follow work regulations.
11. Attention to detail focus on details strive for perfection and be well organized.
12. Planning enjoy making detailed plans and longterms plans.
13. Abstract reasoning the ability to use concepts and to make and understand generalizations.
14. Analytical thinking like solving complex problems carefully analyze information and use logic to address issues and problems.
Required Experience:
Junior IC
Employment Type
Full-Time
