Office Administrator
Office Administrator
Posted on :
31-05-2025
Employer Active
1 Vacancy
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Job Description
ITP Media Group stands as a dynamic forward-thinking player in the media industry dedicated to creating impactful content that resonates with audiences worldwide. We produce a range of business-to-business websites magazines and events focused on luxury fashion and jewellery healthcare hospitality and catering for professionals.
Highly organized detail-oriented and proactive Office Administrator to manage daily administrative operations and ensure the smooth running of our office. The ideal candidate will handle a variety of tasks including managing office supplies supporting staff organising meetings and maintaining records
Requirements
Key Responsibilities/Skills:
- Greet and assist visitors answer and direct phone calls
- Organise and schedule meetings appointments and events
- Maintain filing systems (physical and digital) and ensure records are up to date
- Manage office supplies inventory and place orders when necessary
- Coordinate office maintenance and liaise with vendors or service providers
- Prepare reports presentations and correspondence as needed
- Assist in onboarding new employees and maintaining HR records
- Support bookkeeping and budgeting procedures (e.g. invoicing expense tracking)
- Ensure compliance with office policies and health/safety protocols
- Provide administrative support to senior staff and departments as required
- Ensure accurate and timely tracking of all company credit card expenditures reconciling receipts with statements and categorising expenses according to departmental budgets. Responsible for raising internal purchase orders (IPOs) for event-related costs liaising with finance to ensure compliance with internal procurement processes. Maintain detailed records for audit purposes and assist with monthly budget reporting and variance analysis.
- Proven experience as an Office Administrator Office Assistant or relevant role
- Proficient in MS Office (Word Excel Outlook PowerPoint); knowledge of office management systems and procedures
- Excellent written and verbal communication skills
- Strong organizational and time-management skills
- Ability to work independently and multitask
- Develop and nurture effective relationships with key internal and external stakeholders including clients suppliers sponsors venues and cross-functional teams.
Qualifications:
- Experience in business admin or related field preferred
- Experience as office administrator desirable
Employment Type
Full Time
Key Skills
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