Senior Assistant Director for New Student and Parent Programs

Position Title:

Position Type:

Hiring Range:

$70250 $73000/annually Compensation will be based on education experience skills relevant to the role and internal equity.

Pay Frequency:

A. Position Purpose

The Senior Assistant Director for New Student and Parent Programs provides institutional leadership and support for Orientation and Parent Programs. The Senior Assistant Director will create plan oversee and implement all orientation programs including Orientation for new students and parents and Welcome Weekend. The Senior Assistant Director will coordinate all aspects of Family Weekend as well as new student and parent programs in collaboration with campus partners.

Department: Center for Student Involvement (CSI)

Division: Division of Student Life

B. Essential Duties and Responsibilities

This highly visible role will collaborate across organizational lines to:

1. New Student Orientation 40

• Evaluate existing orientation programs and related activities to determine effectiveness in meeting the goal of a seamless transition into the University.

• Lead develop and implement the content and structure of Orientation for first year students and transfer students as well as their parents including but not limited to inperson engagement parent and student webinars virtual student events online platforms and online learning modules.

• Work with campus stakeholders to develop content and input during the editorial process for Orientation publications (print and online).

• Oversee the development and maintenance of the New Student Orientation website and the Parent Weekend website.

• Collaborate with and support the Undergraduate Admission Office with any initiatives focusing on prospective and admitted students and their parents to ensure a successful transition to Santa Clara University.

• Collaborate with the Office of the Registrar Drahmann Academic Advising Center Residential Learning Communities and other campus partners to maintain the Orientation database manage new student information and communicate with new students between deposit and enrollment.

• Collaborate with campus partners to brainstorm develop implement and evaluate new programs and initiatives that support new students during their transition to college and during their first year at the University.

• Counsel students parents faculty and staff regarding programs services and initiatives for new students.

• Serve on University committees to represent the Center for Student Involvement in building relationships with campus colleagues who assist with orientation. Serve as a member of the New Student Core Working Group.

• Serve as a liaison to campus partners and nonaffiliates of the University regarding issues related to new students.

• Coordinate the maintenance of and updates to the Orientation website and mobile application.

• Administer the Orientation budget ensuring that expenses do not exceed expected revenues.

2. Welcome Weekend 15

• Lead develop implement and evaluate Welcome Weekend.

• Collaborate with campus partners to host and promote Welcome Weekend events.

3. Parent and Family Programming 15

• Lead develop implement and evaluate Family Weekend.

• Collaborate with campus partners to host and promote Family Weekend events.

• Provide content and input during the editorial process for Family Weekend publications (print and online).

• Coordinate the maintenance of and updates to the Family Weekend website and mobile application.

• Collaborate with the Director for Parent & Family Communication and Engagement to brainstorm develop implement and evaluate new programs services and initiatives that support parents.

4. Student Staff Training and Supervision 20

• Recruit select and train and deploy student staff who support the Senior Assistant Director with developing and implementing New Student Orientation Welcome Weekend and Family Weekend.

• Supervise mentor and evaluate student staff.

• Provide leadership direction and support to those directly supervised on a consistent basis which may include but is not limited to oneonone meetings and student staff team meetings.

5. Other 10

• Provide advice consultation and support for CSI strategic planning assessment programming and responses to issues and trends.

• Interpret for students and enforce University and departmental policies. Act as a liaison to other departments and offices within the University and related outside groups as appropriate to areas of responsibility.

• Promote and encourage collaboration between CSI and other University departments and offices.

• Confer with counsel and advise students faculty staff and parents regarding programs services and opportunities offered by CSI.

• Serve on University committees as assigned.

• Perform other duties as assigned by the CSI Director and CSI Associate Director.

C. Provides Work Direction To

• Student Leadership Teamreturning Orientation Leaders 34

• Student Orientation Leaders 2025

D. Receive Work Direction From

• CSI Associate Director

• CSI Director

E. Professional Activities Related to Job Performance

• Attend and represent the University at the National Orientation Directors Association meetings.

• Assess new professional organization engagement opportunities appropriate to job responsibilities.

Education

• Bachelor degree required.

• Advanced degree in Higher Education Advising Counseling or related area preferred.

Years of Experience

• Minimum of five years progressively responsible experience in leading and managing people and programs.

F. Qualifications

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge skills abilities education and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge Skills Abilities Education and Experience

• Understanding and support of the Jesuit tradition of education and a commitment to the fundamental values of service to others community and diversity as well as commitment to and demonstration of skills knowledge and awareness to serve the unique needs of the diverse campus community of Santa Clara University.

• Demonstrated ability to successfully build strategic and sustainable crossorganizational partnerships including collaboration skills to work with multiple stakeholders internal and external to the university.

• Knowledge of the processes trends and best practices in new student orientation.

• Ability to understand how orientation programs support the Universitys commitment to student success and belonging.

• Ability to involve others in the decisionmaking processes.

• Demonstrated experience working effectively with students parents faculty and staff from diverse backgrounds in support of an inclusive and welcoming environment.

• Excellent interpersonal written and verbal communication skills.

• Effective communication and interpersonal skills to effectively work with diverse students faculty staff and parents.

• Sufficient understanding of student development theories and best practices related to orientation and student transitions.

• Strong organization and time management skills.

• Ability to design and evaluate services by using needs and program assessments.

• Experience with supervision of students.

• Ability to have a high tolerance for ambiguity and extensive consultation to build consensus and to earn student faculty and administrative support.

• Demonstrated experience working with young adults.

• Enthusiasm in working with students and families.

G. PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. In accordance with the Americans with Disabilities Act (as amended) California Fair Employment & Housing Act and all other applicable laws SCU provides reasonable accommodations for qualified individuals with disabilities. A qualified individual is a person who meets skills experience education or other requirements of the position and who can perform the essential functions of this position with or without

reasonable accommodation.

1. Considerable time is spent at a desk using a computer.

2. May be needed to occasionally lift and carry boxes as well as assist with setting up/tearing down tables chairs and other furniture and equipment for events.

3. May be required to travel to other buildings on campus for meetings and events.

4. May be required to attend conferences trainings and meetings within the Bay Area within the State of California or at outofstate locations.

H. WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this position.

1. Indoor office environment with windows lounge and restrooms.

2. Cubicle office space.

3. Private conference rooms available for confidential meetings with students and colleagues. 4. Frequent interruptions by students for both scheduled appointments and dropin meetings.

EEO Statement

Santa Clara University is an equal opportunity employer. For a complete copy of Santa Clara Universitys equal opportunity and nondiscrimination policies see IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally.Information about Title IX can be found at can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at. The report includes the type of crime venue and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources andand request to speak to Indu Ahluwalia by phone ator by email at

Telecommute

Santa Clara University is registered to do business in the following states: California Nevada Oregon Washington Arizona and Illinois. Employees approved to telecommute are required to perform their work within one of these states.