Project Office Administrator
Project Office Administrator
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Job Description
Requisition ID:73802
Job Category:Administration/Support
Location:EdmontonABCanada
With over six decades of business and technical experience in the mining energy and infrastructure sectors we see challenges evolving in every industry. We respond quickly with solutions that are smarter more efficient and innovative. We draw upon our 9000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients our employees and the communities we serve.
Our expertise in infrastructure includes aviation highways and bridges planning and advisory services ports rail and transit tunnels and water. Want to be part of the creation and construction of our cities Then the infrastructure team is for you!
Looking to take the next step in your career
Hatch is currently seeking a highly motivated Project / Office Administrator to join the Infrastructure group in our Management & Delivery team in the Edmonton Alberta location.
New infrastructure and revitalizing assets are a key part of growth for any economy. We work with our clients to imagine and build cities of the future through a constant commitment to innovation and cuttingedge technology.
We are actively seeking to hire a Project / Office Administrator in our Edmonton AB office. It is anticipated that the Project Administration activities will comprise approximately 70 to 80 percent of the role with Office Administration duties the remainder of the role. Responsibilities and qualifications for this combined role are described below.
As the successful candidate you will be involved in the following:
Responsibilities Project Administration:
- Assist Project Managers and project team members with project administrative duties including recording of meeting minutes and lists of action items from project meetings; scheduling project meetings; uploading of thirdparty technical project information and submittals; coordination and distribution of uploaded technical information to others; preparation of transmittals; administration of the online project files; etc.
- Prepare and edit project correspondence and presentation materials.
- Format and edit technical reports and submittals.
- Liaise with internal and external project team members.
Responsibilities Office Administrator:
- Perform a wide range of diversified office administration functions including; interfacing with the building landlord; interfacing with the remote IT team to handle miscellaneous IT requirements for the office; ordering office supplies; carrying out new staff orientations; organizing inoffice staff meetings; etc.
- Serving at the main office reception desk (it should be noted that the office is not that large and the volume of external visitor traffic is relatively small).
- Supporting staff with office administration needs.
You bring to the role:
- Excellent team player; good interpersonal skills; professional demeanor.
- College training or equivalent experience.
- Minimum two 2 years of administrative experience in a professional office work environment.
- Experience with technical project administration tasks would be considered an asset.
- Experience and skills with document control and management would be considered an asset.
- Can easily prioritize tasks adapt to change and work very well under pressure.
- Intermediate to advanced computer skills including MS Office; Word PowerPoint Excel Outlook Teams.
- Attention to detail and accuracy of work tasks.
- Excellent coordination and planning skills; wellorganized.
- Excellent Englishlanguage verbal and written communication skills.
- Selfmotivated with the comfort and ability to work effectively with all organizational levels.
- Quick learner.
Why join us
- Work with great people to make a difference
- Collaborate on exciting projects to develop innovative solutions
- Top employer
What we offer you
- Flexible work environment
- Long term career development
- Think globally work locally
Were committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age race color national origin citizenship religion creed gender sexual orientation marital status disability or any other protected status. If you have any accommodation requirements please let us know. Well do our best to meet your needs in accordance with applicable local legislation.
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Required Experience:
Unclear Seniority
Employment Type
Contract
