Administrative Coordinator
Administrative Coordinator
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Job Description
Imagine being the vital link in a thriving academic environment. The College of Arts and Sciences Deans office is seeking a highly organized and motivated Administrative Coordinator to join our team. We encourage applications from all qualified candidates. If youre ready to put your skills to work within the largest academic unit at the university we want to hear from you!
Provide administrative support to assistant deans and Director of Budget and Operations in the College of Arts & Sciences. This position provides reception hospitality and support to callers and visitors to the Office of Academic Affairs in the College of Arts & Sciences. Responsibilities include creating and updating confidential student academic records maintaining and updating confidential personnel records and running reports to extract student and financial information from university systems. The ability to pass the universitys drivers certification process to be insured by the University is required. This position is not currently eligible for remote work.
High School Diploma;
Three or more years of fulltime administrative support experience in a professional office setting;
Experience using Microsoft Word in a professional setting to prepare documents reports and correspondence;
Experience using Microsoft Excel in a professional setting to create and maintain spreadsheets to track expenses projects and other data;
Articulated ability to manage multiple priorities;
Articulated ability to work independently with little to no supervision;
Experience following established procedures and processes;
Experience drafting documents independently and proofread documents for errors;
Ability to protect and maintain confidentiality of information;
Excellent written communication skills.
While not everyone may possess all of the preferred qualifications the ideal candidate will bring many of the following:
Associates degree;
Experience working in a college or university academic office;
Successful experience creating and maintaining and analyzing detailed records and data sheets to schedule events;
Expressed willingness to engage with Marianist educational values that build community across diversity promote inclusive excellence and contribute to the common good;
Demonstrated ability to engage effectively and respectfully with multiple constituents including faculty staff students parents and university guests;
Professional experience with conference and/or event planning;
Resourcefulness in solving workrelated problems;
Demonstrated ability to work successfully as a team member;
Successful experience planning and organizing work in observance of deadlines;
Familiarity with University of Dayton academic structures procedures and policies;
Effective interpersonal skills;
Experience with Gmail and Google Workspace systems
Proficiency with Banner and Cognos IT systems;
Knowledge of and sensitivity to Catholic and Marianist values of the University of Dayton.
To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.
Applicants must be currently authorized to work in the United States on a fulltime basis. The University does not provide work visa sponsorship for this position.Informed by its Catholic and Marianist mission the University is committed to the principles of diversity equity and inclusion. Informed by this commitment we seek to increase diversity achieve equitable outcomes and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer we will not discriminate against minorities women protected veterans individuals with disabilities or on the basis of age race color national origin religion sex sexual orientation or gender identity.
Required Experience:
IC
Employment Type
Full-Time
