Adjunct Faculty Affairs Manager

Job Summary

Reporting to the Director of Financial Planning and Academic Operations and supporting the Associate Provost for Research Grants and Academic Initiatives the Adjunct Faculty Affairs Manager is responsible for facilitating administration of Adjunct Faculty Affairs including all report preparation and records management matters for adjunct faculty under the Collective Bargaining Agreement with the adjunct faculty union.

Essential Job Functions & Responsibilities

Appointments Status and Compensation

• Manage data regarding adjunct faculty and create data analyses and reports on parttime instructor activity as needed relative to course assignments and payments or other reporting needs
• Support Academic Affairs Financial Planning & Academic Operations team with adjunct compensation responsibilities related to special payments such as awards internal grants and other special project payments
• Communicate updated adjunct faculty personnel information to Academic Departments Human Resources and Payroll (e.g. change in rank credentials resignations terminations)
• Collaborate with Academic Departments to create update and manage adjunct faculty transcripts credentials evaluations and observations
• Communicate with other areas of the University and external parties as appropriate regarding adjunct faculty matters
• Manage parttime Academic Administrative Appointment letters including creation of documents coordination of documents for review and signature distribution to Departments (as appropriate) and maintenance of signed documents

Adjunct Faculty Resources and Support

• Support adjunct faculty personnel operations through tracking of course assignments managing records associated with adjunct faculty appointments and faculty status
• Maintain accurate and uptodate adjunct faculty information in Banner and Academic Affairs files related to adjunct faculty actions and dates provide recordsmanagement support regarding adjunct faculty for Universitywide needs and support other documentation and processes related to adjunct faculty affairs
• Collaborate with Departments Schools and Office of the Provost colleagues in coordinating adjunct faculty development opportunities and other events including orientations seminars workshops or training sessions and events
• Collaborate with Facilities IT and other administrative units on support for workspaces and material resources for adjunct faculty
• Assist with maintenance of webpages for Adjunct Faculty Affairs
• Assist with maintenance and annual revision of Faculty Guidebook
• Communicate with Academic Unit Heads Deans and staff on adjunct faculty matters
• Communicate with adjunct faculty regarding onboarding and SEIU Collective Bargaining Agreement (CBA) updates as needed

Other Processing and Records Maintenance

• Communicate changes in process to all parties involved in the workflow (Deans Associate Deans adjunct and fulltime faculty and other administrators)
• Perform critical records maintenance and quality assurance related to faculty credentials; parttime administrative appointments; administrative staff who teach; and adjunct rank and appointment letters
• Collect route and track academic process forms for approval and signature ensuring timely followup and completion of all forms requiring signatures
• Maintain databases and general data management
• Internal and external communication and correspondence related to Adjunct Faculty Affairs

General Administrative Responsibilities

• Electronic filing scanning and indexing
• Data reporting and record keeping
• Collaborate with and provide backup/team support for FullTime Faculty Affairs Manager as needed
• Internal and external communication and correspondence related to Adjunct Faculty Affairs
• Perform other duties as assigned

Required Skills & Experience

• Demonstrated commitment to equitable and inclusive practices
• Commitment to ethically handling confidential information and discreetly processing sensitive information
• Mastery of MS Office suite including Word and Excel as well as PowerPoint and Outlook and other applications and systems as required or beneficial to the position. Familiarity with data visualization applications like Tableau is a plus. Excel competency will be tested and will include pivot tables and vlookups
• Familiarity with Student Information Systems such as Banner reporting applications like Argos and form design and maintenance applications like Formstack and Microsoft Forms
• Demonstrated written and oral communication attention to detail problemsolving organizational and presentation skills
• Demonstrated capacity to manage multiple projects in a fastpaced work environment
• Demonstrated evidence of detailorientation; orientation to service to faculty staff and students; ability to work independently; ability to work well under pressure and pay close attention to detail; and capacity for high level of confidentiality in handling sensitive information
• Demonstrated ability to take initiative and to follow through on projects with minimal oversight

Education Requirements

• Bachelors degree is required with a minimum of three years of relevant experience preferably in higher education

About Mercy

Mercy University is a dynamic independent coeducational New York City area university that offers more than 100 undergraduate and graduate degree and certificate programs in six schools: Business Education Health and Natural Sciences Liberal Arts Nursing and Social and Behavioral Sciences.

Mercy is the regions largest private nonprofit MinorityServing Institution proud to serve a student body that is highly diverse. As a federally designated Hispanic Serving Institution (HSI) Mercy University has been ranked nationally among top colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU) and by Excelencia in Education earning their prestigious Seal of Excelencia for intentionally serving Latino students.

Mercy University was further recognized by HACU as a national leader in awarding bachelors degrees to Hispanics in several disciplines including Psychology Sociology and Business. Westchester Magazine has also named Mercy the Best College in Westchester County inand 2022.

Mercy is committed to offering an inclusive learning environment to help a diverse student body set a course for their future. To support its student body Mercy has been awarded a number of federal grants which enable us to better develop and deliver education to our students.

Mercys student body reflects the rich diversity of the New York metropolitan area. Enrollment including fulltime and parttime undergraduates and graduates is approximately 8800. Mercy students learn on campuses in Dobbs Ferry the Bronx and Manhattan as well as online.

At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer highquality health care plans retirement benefits tuition discounts flexible spending and much more.

Our Mission:
Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and highquality learning environments thus preparing students to embark on rewarding careers to continue learning throughout their lives and to act ethically and responsibly in a changing world.

EEO Statement

Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age race color national origin ethnicity creed religion marital status sex sexual orientation gender gender identity pregnancy height weight genetic information disability or protected veteran status.

As part of this commitment Mercy University will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed please contact The Office of Human Resources atOption 6 or via email at .

The posted salary range for this position is based on several legitimate nondiscriminatory factors set by the organization. Mercy is committed to ensuring equal pay opportunities for equal work regardless of gender race or any other category protected by federal state or local pay equity laws.

Campus Safety

Mercy University is committed to providing a safe and welcoming environment for all. Information regarding campus safety can be foundhere.