Council Constituency Assistant

When you join the City of Guelph you join a team of over 2000 employees who deliver services the community relies on every day. Together we are bringing to life Guelphs vision of an inclusive connected and prosperous city where we look after each other and our environment. As a single tier municipality we offer a variety of occupations and career specialities within our organization. Guided by the goals and objectives of the Future Guelph: Strategic Plan and committed to the Corporate Values of integrity service inclusion wellness and learning the candidate will aid in the achievement of the Community Vision for an inclusive connected prosperous city.

What we offer

We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

• Paid vacation days increasing with years of service
• Paid personal days;
• Hybrid and flexible work arrangements;
• Defined benefit pension plan with OMERS including 100percent employer matching;
• Extended health and dental benefits including Health Care Spending Account;
• Employee and Family Assistance Program;
• Parental leave top up program;
• Learning and development opportunities including tuition assistance
• Employee recognition programs.

Resumes are being accepted for the position of Council Constituency Assistant within the Mayor and Council Office. Reporting to the City Clerk from an administrative perspective but supporting the daytoday work of the Citys twelve 12 elected City Councillors the City of Guelph is seeking a dynamic and highly organized Council Constituency Assistant to provide administrative and constituent support for Guelphs City Councillors. In this role you will effectively and efficiently support the City of Guelphs Councillors and their constituencies by prioritizing and streamlining administrative tasks.

Key duties and responsibilities

• Provides routine administrative support for Councillors that may include preparing reports documentation and handling of sensitive and confidential matters.
• Schedule and coordinate meetings events and appointments for Councillors. Greet visitors at the Council Offices located at Guelph City Hall as needed.
• Handle travel arrangements associated bookings and reimbursements for Councillors as required.
• Supports in the preparation and distribution of constituency newsletters and supports with Councillor social media where appropriate.
• Supports in gathering basic research of community matters affecting the constituency including community issues municipal bylaws or council agenda items.
• Stays informed about municipal policies programs and community issues.
• Supports with scheduling development of agenda coordination of speakers and preparation of materials and communications for ward and budget Town Halls.
• Organizes and attends community events town halls and public consultations.
• Prepares and coordinates general presentation and briefing materials for meetings of community committees and community events.
• Works closely with other City staff departments and external stakeholders to address constituent needs and support City initiatives.
• Collaborates with the Executive Assistant and Communications Advisor to the Mayor to share information and ensure alignment in work tasks.
• Ensures the proper filing and storage of documents and files in electronic and/or hard copy format.
• Monitors the Councillors office budget and ensures that expenditures are controlled and maintained within approved limits and does so in consultation with the City Clerk.
• Monitor inventory and order supplies for Councillors office as needed.
• Completes special assignments and other duties as assigned.

Qualifications and requirements

• Completion of postsecondary education in Political Science Public Administration Communications or a related field.
• Minimum 2 years experience in an administrative role providing support to a team in a corporate environment.
• Knowledge of municipal government processes policies and services.
• Excellent organizational and problemsolving skills with the ability to manage multiple tasks and priorities.
• A team player with excellent interpersonal skills.
• Excellent communications skills (both oral and written) with the ability to communicate with all levels of staff stakeholders and the general public.
• Ability to respect and maintain a high level of confidentiality with sensitive issues.
• Ability to prepare and deliver reports and presentations.
• Experience in Accessibility for Ontarians with Disabilities (AODA) requirements and public report development.
• Advanced Microsoft Office skills (Word Excel PowerPoint and Outlook).
• Flexible adaptable with the ability to work efficiently independently and with minimal supervision.
• Ability to work flexible hours including evenings and weekends as required.
• Experience in a public sector or municipal environment is an asset.

Pay/Salary
NonUnion Grade: 2: $59696.00 $74620.00

How to apply
Qualified applicants are invited to apply using our online application system by April 7 2025. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered.

Please visit the job posting listed on our City of Guelph careers page and click on the Apply for this job button. Instructions will follow.

The City of Guelph is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where employees feel welcome valued and engaged. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws. All employment practices are solely based on individual merit qualifications and organizations needs at the time. In keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act we are committed to working with and providing reasonable accommodation for qualified individuals in our job application procedures. If you need an accommodation in order to participate in the hiring process you may contact us to make your needs known in advance.

Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however only those being considered for an interview will be contacted.