Administrative Assistant 1 PCN 111186
Administrative Assistant 1 PCN 111186
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Job Description
Job Description
This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.The Alaska Department of Fish and Game Division of Commercial Fisheries is recruiting for an Administrative Assistant 1 located in Douglas!
What you will be doing:
The Administrative Assistant 1 is responsible for the daytoday administrative duties in Douglas supporting staff in the southeast region. It provides administrative support in personnel payroll recruitment procurement accounting and adapting internal processes to meet the Regions needs. There are no average days you must be able to adapt to shifting priorities quickly manage constant interruptions and collaborate with other administrative staff to ensure necessary tasks are completed.
Our organization mission and culture:
The Alaska Department of Fish & Game strives for a diverse and inclusive workforce where safety and wellbeing are paramount and employees at all levels promote a culture where everyone is valued treated equitably and treated respectfully.
Benefits of joining our team:
The Southeast Administrative Section is a highly effective team of professionals who strive to produce quality work allowing the division to accomplish its important mission. This position offers great learning opportunities varied and interesting work and a fun and innovative team.
You can expect a 37.5hour work week 11 paid holidays and personal leave accrual. The general office hours are 8:00am to 4:30 pm but there is flexibility in establishing your regular hours around core business hours.The working conditions you can expect:
This position is located at 802 3rd St in Douglas Alaska referred to as the Douglas Island Building which offers beautiful channel views nearby walking trails and Savikko Park.
At the discretion of management and depending on the applicant telework opportunities are possible after successful completion of training onboarding and at least two months of employment. This position is being recruited for Douglas only and the selected applicant must be located in Juneau/Douglas. Employees on approved telework agreements will be expected to report to the office when necessary.Who we are looking for:
We are looking for an individual with the following competencies/knowledge skills and abilities:
- Skill in using computer software programs to maintain staff information such as word processing spreadsheet creation and maintenance and database maintenance as well as the ability to learn state and department proprietary computer systems.
- Ability to comprehend interpret apply and explain policies and procedures bargaining contracts rules and instructions.
- Able to establish and maintain cooperative working relationships with staff and communicate effectively verbally and in writing.
- Ability to remain organized with projects email management and trackers; thorough when performing work and display of a high level of effort and commitment towards performing work.
- Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
Minimum Qualifications
Six months of advanced clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.
OR
Six months of any combination of postsecondary education vocational education and/or advancedlevel clerical experience. (Three semester or four quarter hours of postsecondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.
Special Note:
Examples of advanced clerical experience include:
Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).Additional Required Information
REQUIRED DOCUMENTS
Please provide at time of application submission:
- Transcripts if using education to meet minimum qualifications (unofficial copies are acceptable).
If selected please provide the following at the time of the interview:
Copies of the last two evaluations or two letters of recommendation from a current or past employer three professional references with current contact information (phone number or email address).
A cover letter is NOT required for this position.Your complete application including supplemental questions will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
SUPPLEMENTAL QUESTIONS
For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proofread your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.
EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are requiredwith each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university.It is your responsibility to provide such evidence.WORK EXPERIENCE
If using work experience not already documented in your application also provide the employer name your job title dates of employment and whether fullor parttime. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please callorin Juneau or TTY: Alaska Relay 711 oror correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK. The State of Alaska is an equal opportunity employer.
NOTICE
If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the govermentjobs domains. For information on allowing emails from the governmentjobs domains visit the Lost Password Help page located at ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at(toll free) orif you are located in the Juneau area. Requests for information may also be emailed to
For applicant password assistance please visit: InformationFor specific information in reference to the position please contact the hiring manager:
Sam Utter
Administrative Officer 1
Employment Type
Full-Time
