Account Clerk Senior
Account Clerk Senior
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Job Description
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
Working Title:
Account Clerk SeniorInstitution:
Minnesota State Community and Technical CollegeClassification Title:
Bargaining Unit / Union:
206: AFSCME Clerical and OfficeCity:
MSTA Moorhead CampusFLSA:
Non Job ExemptFull Time / Part Time:
Full timeEmployment Condition:
Classified UnlimitedSalary Range:
$21.90 $31.21Job Description
The purpose of this position is to coordinate and manage collegewide accounts receivable transactions focusing on processing billing and reconciling thirdparty agency authorizations and scholarship payments.
The values that guide our work include access and opportunity equity inclusion belonging cultural competence culturally responsive pedagogy & service and community engagement. Our educational environments are culturally relevant responsive and innovative to the students we serve. Our students are assets we affirm their identities and lived experiences and provide spaces that are emotionally safe and reflect who students are.
Responsibilities
Customer Service. On a daily basis live the mission vision and values of M State to ensure a positive experience for all students and stakeholders. Service to M State students and stakeholders is a core component of the position and work responsibilities.
Process and bill thirdparty agency activity. This position will process and bill thirdparty agency activity by acting as a liaison between students agencies and the college. It will analyze agency authorizations to determine the costs covered for each student manage and update agency funding and evaluate and enter agency funding amounts into the student accounting system. Additionally it will reconcile student accounts with agency authorizations and bookstore receipts prepare and enter invoices and receipt payments in the accounting system. Tracking and following up on unpaid invoices reconciling accounting and student records. This position will process PSEO eCHS and concurrent invoicing and follow up.
Coordinate Financial Aid Accounting Records to ensure accurate handling of Federal and State funding.
This position will review Financial Aid Funds apply reports weekly and mail new fee statements as needed. It will prepare weekly aid apply funds apply spreadsheets for both fiscal and financial aid award years and reconcile spreadsheet totals with accounting system reports. Additionally the position will refund state financial aid funds upon request calculate and enter estimated Ch 33 GI Bill awards on student accounts before each semesters first aid/funds apply and revise awards from estimated to actual after funds are received. It will also collaborate with the M State Veterans certifying registrar to ensure accurate awarding payments and refunds of Ch 33 GI Bill funds.
Deposits payments. This position will receive and deposit scholarship funds verify student eligibility based on scholarship guidelines and request refunds to donors when necessary. It will compile and enter biweekly scholarship payments into the student accounting system manage and update scholarship ledger sheets weekly and calculate yearend payment and deposit data for fiscal reconciliation with student and college records.
Implement daily receipting. This position will receipt EFT funds received in the bank into the accounting system as well as R School Today cash/check payments. It will reconcile daily RST accounting system deposits of credit cards cash and checks with the RST daily deposit report and reconcile the MN DOR daily payment report with funds received each afternoon into the accounting system. Additionally the position will receipt MN DOR payment reversals nonapplied payments and MNDOR fees owed if paid at the campus bookstore into the accounting system.
Outstanding Student Accounts.
As part of the accounts receivable team this position will assist as needed in the areas of delinquent and outstanding student accounts outreach and followup including telephone and electronic communications.
Support for campus and college operations.
Recognize the broad and varied professional responsibilities which include but are not limited to support for campus and college operations such as: front desk coverage registration events Spartan Welcome Days Commencement and note that this is not an exhaustive list. Support the operation of college and campus Student Services operational areas beyond the business services offices. Serve on campus college and community committees as assigned approved and appropriate that seek to enhance the student experience. Assist in the bookstore fulfillment center as needed. Other related duties as assigned by the Director of Business Services and Vice President of Finance and Facilities.
Minimum Qualifications
Customer service skills sufficient to meet the M State commitment and service standards.
Fluently communicate read understand and respond to a variety of written and oral communications detailed instructions and procedures.
Accounting/Budgeting/Expense skills to accurately track and record budgets to ensure accurate record budget transactions payment of all invoices expense vouchers and supply and equipment orders.
Bookkeeping sufficient to maintain accurate financial records.
Data entry skills sufficient to accurately enter data into spreadsheets and databases. Typing/Keyboarding skills sufficient to produce legal documents letters and reports.
Standard computer software programs for word processing spreadsheets and databases sufficient to create modify and protect files. Word processing experience sufficient to quickly and accurately produce business letters memos transcripts reports using proper business grammar spelling and usage. Spreadsheet experience sufficient to maintain data and produce monthly benefits reports. Database management skills sufficient to develop and correctly enter information in a database and to produce adhoc queries and develop reports for management use.
Ability to work in a seated or standing position for extended periods of time
Preferred Qualifications
Two years of formal education after high school or a twoyear degree/diploma in accounting. Three years work experience.
Basic knowledge of accounting and bookkeeping principles.
Knowledge of college agency federal and state policies and procedures.
Knowledge and skills in computers applicable software and calculators.
Ability to prioritize work to be selfmotivated and to decide what tasks must be done to carry out work assignments and what materials equipment and/or information are needed.
Ability to complete detailed work accurately under pressure and to meet deadlines.
Proficient in oral written and electronic communication.
Ability to develop a collaborative and professional relationship with college personnel and customers.
Work Shift (Hours / Days of work)
40 hours per week MondayFriday 8 a.m. 4:30 p.m.
Employment Type
This position is slated to start at the end of April in a fulltime temporary assignment until May 9 2025 to allow for training. On May 10 2025 this position will transition to a fulltime unlimited assignment.
Application Procedure
To apply submit a letter of interest resume three professional references and any transcripts by 12:01 a.m. on April 1 2025. Internal applicants need to apply through the Jobs Hub in Workday.
Salary
This is the correct salary range for this position disregard the full range listed by this website: $21.90 $29.65 per hour or $45727 $61909 annually.
About
M State is a regional studentfocused institution that is poised for a strong future. It is the sixthlargest outstate college in the Minnesota State system and the largest twoyear college in Greater Minnesota serving more than 10500 students in credit and noncredit courses each year. M State offers bigcollege resources and a smallcollege feel on our four welcoming campuses and in our many online courses and programs. Our faculty and staff are dedicated to the values of integrity inclusion and innovation and that dedication is reflected in our programs and in the support we offer to our students.
Benefits Information:
At Minnesota State we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays Vacation Time Sick Time six weeks of Paid Parental Leave low cost medical and dental insurance with low deductibles $250 $1500 a Pension Plan 457(b) and 403(b) retirement plans and other retirement investment options pretax medical and dental expense (with rollover option) and dependent care accounts employer paid life insurance short and long term disability as well as professional development and a tuition waiver program for employees and their dependents etc. We promote the health and wellbeing of our employees and take work/life balance seriously.
Desired Start Date:
Position End Date:
Open Date:
Close Date:
Posting Contact Name:
Jess BlomquistPosting Contact Email:
Employment Type
Full-Time
