Operations Assistant
Operations Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 50000 - 60000
1 Vacancy
Job Description
Job Details
Description
XSE Group
Operations Assistant
Onsite Middletown CT 8 am 5 pm EST
About XSE Group
XSE Group is an established nationwide provider of business technology solutions. Our unique integrated structure leverages tremendous buying power superior global sourcing relationships and a nationwide network of distribution centers to offer exceptional expertise value and service to our clients. We are a national leader in print copy scan and fax supplies and equipment distribution. We have 40 years of business under our belt and many of our clients have stayed with us for decades. But we dont rest on our laurels and were already looking ahead to future transformation.
Growth . Technology . Customer
Three words that guide our vision for continuous evolution. We stay ahead of market shifts and technological innovations to offer clients continuous support for their business technology ecosystems. Our growth plans are as ambitious as we are new clients new programs new products and services and we need the best and brightest talent to join us on the journey.
Learn more at www.xsegroup/careers or contact us at with questions.
About the Role
The Operations Assistant plays a vital role in providing highlevel administrative support to company leaders ensuring the smooth operation of daily activities and fostering effective time management. Acting as a gatekeeper and liaison the Executive Assistant manages schedules communications and critical tasks allowing the executive to focus on strategic priorities. The ideal candidate is proactive detailoriented and highly organized with exceptional interpersonal and problemsolving skills.
Key responsibilities include:
- Prepare edit and proofread correspondence reports presentations marketing assets and other documents.
- Manage and maintain executives calendar including scheduling meetings appointments and travel arrangements.
- Serve as the first point of contact for internal and external stakeholders addressing inquiries and directing them as appropriate.
- Coordinate and facilitate team and executive meetings including distributing agendas taking minutes and tracking followups.
- Organize travel itineraries accommodations and expense reports.
- Support light marketing needs including event planning trade show logistics maintaining brochure libraries administering our client experience center and social media posting
- Manage light website / eCommerce tasks including adding product listings making website updates and uploading product data
- Handle confidential information with discretion and professionalism.
- Support other special projects and initiatives as needed.
90day success expectations include:
- Ability manage executives calendars travel itineraries and expense reports
- Ability to create or edit marketing assets using existing templates
- Ability to produce relevant social media posts using AI tools
- Ability to create a product listing and complete a price/inventory update on our websites
Qualifications
Job Requirements
- Minimum of 35 years in an executive assistant or similar administrative role
- Bachelors degree in business administration or a related field (preferred but not always required)
- Strong computer skills including proficiency in Microsoft Office (Outlook Word Excel PowerPoint Publisher) and willingness to learn our key internal systems (EAutomate PowerBI Salesforce)
- Excellent verbal and written communication skills
- Strong organizational and time management abilities
- Ability to multitask and prioritize effectively in a fastpaced environment
- Professional demeanor and interpersonal skills
- High level of integrity and discretion in handling confidential information
- Proactive resourceful and detailoriented with a problemsolving mindset
- Ability and willingness to work onsite five days per week at our Middletown CT offices
- Hours are 8 am to 5 pm EST Monday through Friday
- Demonstrated enthusiasm for and expression of our corporate values:
- Growth Mindset: you never assume the status quo is best; you see what is possible instead of what isnt and develop a plan to make it reality
- Technologically Fluent: you integrate best practice technological solutions into your work to improve productivity; you always want to learn more about the best technology available and can credibly advise others on technological solutions
- Customer First: you value relationships as the foundation of business; you aspire to exceed expectations in every client interaction; you constantly look for ways to stand out and add value as a business partner
Benefits
- Total annual compensation of $depending on experience
- Comprehensive wellness benefits including health dental and vision insurance
- Employersponsored 401(k) plan and life insurance
- Employee discount programs
- Paid vacation holiday and sick time
We are an equal opportunity employer and give consideration for employment to qualified applicants without regard to race color religion sex national origin disability or protected veteran status.
Employment Type
Unclear
