Administrative Assistant to the Chief Financial Officer and Vice President of Business Affairs
Administrative Assistant to the Chief Financial Officer and Vice President of Business Affairs
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USD 45760 - 53040
1 Vacancy
Job Description
Position Summary
The Administrative Assistant to the Chief Financial Officer (CFO) and Vice President of Business Affairs plays a vital role in supporting the smooth operation of the Business Office. This dynamic position offers the opportunity to work closely with the CFO on a variety of impactful projects and initiatives while also helping to ensure the universitys risk management and safety compliance programs are efficiently maintained. If youre looking for a role that combines administrative support with the chance to contribute to key university functions this position offers both variety and the chance to make a real difference in the universitys strategic operations..
Essential Functions
- Support various projects e.g. with research analysis recommendations etc.
- Perform financial analysis and reporting of the budget process
- Support the development of policies and procedures
- Write and edit various communications
- Help manage email calendar and phone for the CFO/VP of Business Affairs
- Schedule confirm and prepare meetings and help develop meeting agendas
- Follow up on commitments and due dates
- Provide general administrative support
- Maintain a professional work environment and strict confidentiality of sensitive information
- Update and monitor the risk assessment and follow up on recommended actions
- Support and monitor the development of business continuity plans by each department
- Monitor the development and implementation of safety and accessibility programs
- Complete the property and casualty insurance renewal process
- Help facilitate the review and standardization of university contracts
- Identify and help develop policies to ensure compliance with safety legislation and best practices
- Demonstrate a commitment to serving and inspiring students and colleagues in a context of a Christian University integrating your Christian faith into your role and responsibilities.
- Embrace the mission vision and values of Fresno Pacific University affirm the FPU Faith Expectations and support the ideals and practices articulated in The Fresno Pacific Idea
- Uphold and advance Fresno Pacific Universitys commitment to Christcentered higher education holistic student development and serving diverse communities.
- Complete tasks timely with work that is comprehensive complete and accurate
- Communicates clearly listens attentively and seeks to understand others
- Collaborates productively with colleagues of varying skillset
- Other job duties as assigned
Qualifications
Required:
- Bachelors degree
- Minimum of three years relevant experience
- Ability to take initiative and work independently as well as to work collaboratively and collegially with a wide range of constituents
- Strong verbal and written communication skills
- Skills aptitudes and interest in a variety of areas a strong generalist
- Ability to recognize confidential information and to keep such data confidential
- Excellent skills in Microsoft Word Excel and Outlook
- Ability to accept constructive criticism positively
Preferred:- Prior experience in a university setting
- Aptitude for problem solving
- Advanced analytical skills in Excel (e.g. summary functions whatif analyses charts data manipulation pivot tables)
- Excellent skills in PowerPoint
- Proven strong organizational and management skills
Environmental Conditions:- Indoors in a normal office environment with little exposure to excessive noise dust fumes vibrations and temperature changes at least eighty percent 80 of the time.
- Frequent computer use at a workstation up to eight hours per day.
- Frequently work at a fast pace with unscheduled interruptions.
- Drive personal or University vehicles to appointments.
- Public contact position requiring professional apparel personal hygiene and grooming.
Physical Demands:- This position typically functions indoors in an office environment with light to moderate noise associated with business office equipment. The position may involve travel for meetings and events.
- While performing the duties of this job the employee is regularly required to: remain in a stationary position 80 of the time be able to move about inside the office to access file cabinets/office machinery etc. operate a computer and keyboard and other office productivity machinery such as calculators/copy machines/printers. The employee is occasionally required to position self to reach items on the floor and in high cabinetry.
- The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Employee must be able to communicate with others to exchange information including both over the telephone and inperson communication with callers and community members and be able to read a computer screen and paper documents.
- Reasonable accommodations for those with disabilities will be provided in accordance with law.
University Information
$45780.00 to $53040 is the annual starting salary for this role and reflects what Fresno Pacific University reasonably expects to pay for this position. Actual compensation may vary based on qualifications experience and internal equity. In additional to compensation FPU offers a competitive benefits package.
Reserving its rights as a religious institution Fresno Pacific University is an equal employment opportunity employer and does not discriminate on the basis of race color national origin ethnicity sex age or disability or other classes protected by applicable law. Committed to excellence and actively supportive of cultural diversity FPU invites individuals who contribute to such diversity to apply. If you need assistance or an accommodation due to a disability you should contact FPUs Human Resources Department at . As a religious institution the University will administer the equal opportunity employment policy consistent with the Fresno Pacific University statement of faith the FPU Idea and the Universitys governance by the Pacific District Conference of Mennonite Brethren Churches.
**This information including salary is accurate as of March 7 2025**
Required Experience:
Chief
Employment Type
Full-Time
