Proposal Manager
Proposal Manager
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Job Description
Job Details
Description:
Location: We are accepting applications for a hybrid work model in proximity to the following RailPros physical office locations: Chicago IL; Irving TX; Jacksonville FL; Newark NJ; Omaha NE; San Diego CA; Irvine CA; Pomona CA.
Please note that this position is not eligible for visa sponsorship.
Who WE are: RailPros is the premier provider of engineering and diversified safety services to Americas rail and transit industry. Driven by a passion for our people clients and communities we are committed to solving our customers challenges and earning their trust through teamwork continuous improvement and service excellence. As a peoplefirst organization we prioritize the wellbeing and growth of our employees fostering a culture of caring and support. We believe that when our people thrive our company thrives.
Our mission is to enhance mobility safety and quality of life for residents passengers and partner companies. We do more than just provide services we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!
Job Summary:
RailPros is seeking a Proposal Manager Senior to lead the proposal response process in a fastpaced deadlinedriven and demanding environment. This role requires expertise in developing winning proposals managing multiple pursuits and mentoring junior staff while ensuring compliance and quality standards are met.
Essential Duties & Responsibilities:
- Lead pursuit strategy sessions with business development teams to develop capture plans and winning strategies.
- Analyze RFQ/Ps upon release and prepare written assessments outlining requirements for successful response efforts.
- Develop highquality persuasive proposals and presentations for multiple concurrent pursuits ensuring compliance with RFP requirements and quality standards.
- Coordinate key messages and collaborate with graphics teams to deliver impactful visuals.
- Partner with project managers to prepare technical sections performing editing and proofreading to ensure accuracy.
- Build update and maintain a library of qualification statements project descriptions and resumes showcasing firm strengths.
- Mentor proposal managers marketing coordinators and assistants while promoting proposal best practices.
- Design and deliver training sessions for the Marketing Team to implement best practices.
- Perform quality assurance/quality control reviews of proposals resumes and project sheets to maintain excellence.
- Flexible schedule with occasional overtime (evenings and weekends) to meet strict deadlines and ensure topquality deliverables.
- Adaptable to other duties as assigned to support business needs.
Qualifications:
Knowledge Skills & Abilities:
- Exceptional proofreading/editing skills and meticulous attention to detail.
- Strong organizational skills to manage multiple priorities efficiently.
- Positive mindset and proactive attitude in tackling challenges.
- Ability to multitask prioritize effectively and perform well under tight deadlines in both independent and teamoriented settings.
- Excellent interpersonal and communication skills for collaborating across teams.
- Proficiency in Microsoft Office Suite and electronic communications tools (email and text).
Required Education & Experience:
- Bachelors degree in Communications Marketing or a related field.
- 10 years of recent experience in Marketing Business Development Proposals or Graphics departments within an A/E/C firm is strongly preferred.
- Proficiency in InDesign Photoshop Microsoft Word PowerPoint Excel and Outlook.
Preferred Qualifications:
- Familiarity with Civil Engineering or A/E industry terminology and project delivery methods.
- Experience with CRM systems is preferred.
Why Work at RailPros
- Innovative Growth Opportunities Join a dynamic team with a growing presence in the rail and transit industry.
- Collaborative Culture Work with talented professionals in a supportive and teamoriented environment.
- Professional Development Access ongoing training mentorship programs and career advancement opportunities.
- Comprehensive Benefits Package Enjoy competitive compensation health insurance retirement plans paid time off and more!
Benefits & Perks:
- Comprehensive Health Insurance: Includes medical dental and vision coverage.
- Additional Coverage Plans: Accident plan critical illness plan and hospital indemnity with employeetofamily coverage.
- Life & Disability Insurance: Employerpaid with additional voluntary options available.
- Retirement Savings: 401(k) plan with employer match.
- Paid Time Off (PTO): Generous vacation and sick leave.
- Wellness Programs: Access to various wellness initiatives and resources.
- Discount Programs: Exclusive discounts on products and services.
- Company Merchandise Allowance: Companyfunded allowance for our online store.
- Health Savings Accounts (HSA): With employer match.
- Health Reimbursement Arrangement (HRA): Employerfunded.
- Flexible Spending Accounts (FSA): For dependent care expenses.
- Employee Assistance Programs (EAP): Support for personal and professional challenges.
- Professional Development: Opportunities for training and career growth.
- WorkLife Balance: Initiatives designed to support a balanced and fulfilling work life.
Join RailPros for a fulfilling career in a thriving and stable industry. Our core values drive us to excel as a team prioritize customer satisfaction and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement trust and problemsolving. for an opportunity to contribute to our success.
Equal Employment Opportunity (EEO):
RailPros provides equal employment opportunities to all qualified candidates regardless of race religion color national origin citizenship sex sexual orientation gender identity age veteran status disability genetic information or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA please reach out to us at . We value diversity and strive to create an inclusive environment for all employees.
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Required Experience:
Manager
Employment Type
Full-Time
