Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
The Law Society of NSW is Australias largest and most influential membership association for solicitors. Were not all lawyers but we work together to support the legal profession and ensure a just society for all.
We are currently looking for a full time permanent Executive Assistant.
About the role
The Executive Assistant will support the Senior Executive Assistant (Senior EA) to provide efficient and responsive administrative organisational and logistical service to the Chief Executive Officer (CEO) the President and other members of the Executive.
What youll be doing
- Support the Senior EA in scheduling and managing the diaries of the CEO President and the Executive ensuring efficiency and accuracy maintaining consistency in scheduling formats across all calendars.
- Prepare draft electronic daily folders containing relevant appointments and necessary documentation for the Senior EAto review and finalise.
- Provide assistance in categorising emails and drafting responses to enhance workflow efficiency.
- Assist with arranging room bookings venue set up registrations and catering requirements for events related to the CEO President and other Executive Members as directed by the Senior EA. Responsible for ensuring that Event Blueprints are received at least one week in advance from the Events team for all events that the CEO President and other Executive members are attending.
- Assist in drafting email responses agendas and other various documents for the Senior EA to review maintaining consistency in tone across document formats.
- Assist with organising filing and retrieving documents efficiently using digital filing systems. Ensure proper document categorisation naming conventions and version control for ease of access and reference. Support the Senior EAin printing and collating essential documents where necessary.
- Assist the Senior EA to coordinate travel arrangements for the CEO President and/or Council members and the Executive including organising of domestic and international conferences. Help compile the necessary travel packs including printing and collating documents.
- Consolidate the monthly credit card expenses for the President CEO and other possible Executive members. Ensure that expense receipts are electronically filed and sharedwith the respective credit card holders Accounts Payable and the Senior EA.
- Work with the Senior EA on special projects initiatives and/or events as directed which may involve research data analysis and collaboration with other team members.
- Oversee the planning coordination and scheduling of the yearly credential visits. This includes liaising with the various courts and the Policy & Practice Department to ensure briefing papers are prepared and provided to the Executive.
- Maintain an updated database of key stakeholder contact information which includes Judges and their Associates Constituent Body CEOs Presidents and their EAs Government body CEOs and their EAs.
- Act as the primary back up for the Senior Executive Assistant during periods of leave to ensure continuity in administrative operations.
- High school diploma or equivalent (Certificate or Diploma in Business Administration is desirable).
- Organisational and time management skills.
- High level of proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint).
- Excellent written and verbal communication skills.
- Attention to detail and accuracy.
- Ability to multitask maintain efficiency and prioritise in a fastpaced environment.
- A proactive and positive attitude with a strong willingness to learn.
- Prior administrative or office experience is an advantage but not essential.
- Able to represent the Law Society in a calm and professional manner.
- Wellpresented highly organised reliable and adaptable to various management styles.
- Displays flexibility and adaptability in fastchanging environments.
- Ability to handle confidential and sensitive information responsibly.
- Willingness to work outside of normal hours when necessary.
To apply
The Law Society of New South Wales is committed to building and maintaining a respectful and inclusive workplace appointing the best person for the role and supporting diversity.
Applications should contain a CV and cover letter that outlines your key experience and motivations for this role.
Employment Type
Full-Time
