Program Support Technician 01246

Title: Program Support Technician #01246

State Role Title: Admin and Office Spec III

Hiring Range: $32843 $53500 annually

Pay Band: 3

Agency: Virginia Department of Agriculture

Location:CHESAPEAKE GRAIN OFFICE

Agency Website:www.vdacs.virginia

Recruitment Type: General Public G

Job Duties

The Virginia Department of Agriculture and Consumer Services Division of Commodity Services has an exciting opportunity for a fulltime Administrative Assistant in the Grain Services Office. This position will assist with the distribution of all federal correspondence and memos to inspectors/graders and will update related manuals and handbooks as necessary. The selected applicant will contribute to the maintenance and accountability for federal audit by updating the master file containing serially numbered documents records correspondence tracking information and personnel data; aid in the collection accuracy and preparation of monthly state and federal reports; and prepare federal certificates and distribute to customers in compliance with federal standards. Additional duties include assisting with the development organization and maintenance of complex filing systems; researching information; preparing and filing various records federal certificates correspondence travel vouchers time sheets personnel and payroll forms billing budget and various miscellaneous materials. This position will also respond to employee and client requests for information and provide other assistance as needed. This is a reannouncement; previous applicants do not need to reapply.

Minimum Qualifications

Knowledge of standard office equipment and practices; knowledge of basic accounting and bookkeeping principles; exceptional customer service skills; organizational and problem solving skills with attention to detail; excellent keyboarding skills and proficiency with standard business or accounting computer software applications (MS Office with special emphasis in Excel); ability to communicate effectively both orally and in writing; to work professionally with others; to accurately proofread and edit letters and reports using proper business language and grammar; and to accurately follow instructions and procedures. H.S. Diploma/GED required.

Additional Considerations

Additional training in a businessoriented curriculum and experience performing administrative/bookkeeping support functions. An equivalent combination of training and current experience indicating possession of the preceding qualifications may substitute for this education and experience.

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Final candidate must successfully complete a fingerprintbased criminal background check.

If you have been affected by DHRM Policy 1.30 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

Contact Information

Name: Human Resources

Phone: N/A

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.