Program Coordinator
Program Coordinator
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$ 59280 - 96928
1 Vacancy
Job Description
Ann & Robert H. Lurie Childrens Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology research and familyfriendly design. As the largest pediatric provider in the region with a 140year legacy of excellence kids and their families are at the center of all we do. Ann & Robert H. Lurie Childrens Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.
Location
Job Description
This position supports the TechQuity Health Lab and the Chief Research Informatics Officer by providing general administrative and programmatic support to daily operations and reporting requirements. Under the direction of leadership the individual will assist in coordinating activities that support research initiatives datadriven projects and strategic collaborations. They will manage organize and facilitate operational tasks ensuring smooth of key program functions. The coordinator will serve as a resource for internal and external stakeholders supporting reporting processes tracking program milestones and assisting with project documentation. Additionally this individual will play a key role in maintaining compliance with institutional guidelines and grantrelated requirements while supporting the overall efficiency and effectiveness of the labs initiatives.
Essential Job Functions:
- Provide general project coordination management and administrative support to the department/center.
- Manage internal communication within the department/center and maintain relationships with faculty clients and other team members.
- Maintain files manage meeting agendas and notes and develop tracking systems to assist with financial and administrative operations.
- Assist the Finance Manager in budget development expenditure tracking financial reporting and ensure the responsible stewardship of resources.
- Prepares and reconciles invoices for contracted services and other project activities including revenue payments subcontractor invoicing check requests and purchase orders.
- Monitor prepare submit and track all reimbursements of the team and reconcile against budgets. Report to leadership on status of expenditures on regular basis. Inform leadership of variance situations and engage in activities to resolve questions or concerns.
- Process all orders/submissions and ensures vendor status is uptodate and/or established. Assist the Research Grants Specialist and faculty in the preparation and management of grants and contracts.
- Coordinate and organize events trainings presentations and meetings including scheduling booking and communication.
- Manage equipment supplies software and other administrative/logistical supports for department activities.
- Serve as a liaison and resource for internal and external systems such as Workday UKG Qualtrics Dedoose etc.
- Maintain team calendar including events trainings meetings and other key dates.
- Provide administrative support to the Directors and Faculty including coordinating calendars updating curriculum vitae travel arrangements and related activities as requested.
- Assist in the onboarding of new team members by securing necessary hardware/software reserving workspace facilitating onboarding education and overseeing the overall process.
- Coordinate and support faculty recruitment efforts initiated by the Office of the Chairman.
- Additional duties as assigned.
Knowledge Skills and Abilities:
- Bachelors degree required.
- Two 2 years of experience in Human Resources Organizational Development Healthcare Administration nonprofit management or related field preferred but not required.
- Excellent writing and interpersonal communication skills required; some grant writing experience preferred.
- Proficient with Microsoft computer software applications working knowledge of content management and publishing software and database technologies.
- Ability to work independently with limited supervision.
- Organizational skills: Ability to establish priorities and react promptly to a large variety of requests and needs sometimes in stressful situations.
- High level of attention to detail; ability to multitask.
Education
Bachelors Degree (Required)Pay Range
$59280.00$96928.00 SalaryAt Lurie Childrens we are committed to competitive and fair compensation aligned with market rates and internal equity reflecting individual contributions experience and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions.In addition to base salary Lurie Childrens offer a comprehensive rewards package that may include differentials for some hourly employees leadership incentivesfor select roles health and retirement benefits and wellbeing programs. For more details on other compensation consult your recruiter or click the followinglink to learn more about our benefits.
Benefit Statement
For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:
Medical dental and vision insurance
Employer paid group term life and disability
Employer contribution toward Health Savings Account
Flexible Spending Accounts
Paid Time Off (PTO) Paid Holidays and Paid Parental Leave
403(b) with a 5 employer match
Various voluntary benefits:
Supplemental Life AD&D and Disability
Critical Illness Accident and Hospital Indemnity coverage
Tuition assistance
Student loan servicing and support
Adoption benefits
Backup Childcare and Eldercare
Employee Assistance Program and other specialized behavioral health services and resources for employees and family members
Discount on services at Lurie Childrens facilities
Discount purchasing program
Theres a Place for You with Us
At Lurie Childrens we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds skills and viewpoints recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly appreciate differences and make meaningful connections that foster belonging and allyship. This is a place where you can be your best so we can give our best to the patients and families who trust us with their care.
Lurie Childrens and its affiliatesare equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race color sex sexual orientation gender identity or expression religion national origin ancestry age disability marital status pregnancy protected veteran status order of protection status protected genetic information or any other characteristic protected by law.
Required Experience:
IC
Employment Type
Full-Time
