Enterprise Contracts Administrator
Enterprise Contracts Administrator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
PHMC is proud to be a leader in public health. PHMC requires all employees to be fully vaccinated for COVID19 before the first day of employment. We will offer the vaccination at no cost via our Health Centers.
DIVISION: Finance Administration
DEPARTMENT: Contracts & Strategic Sourcing
JOB OVERVIEW:
The Enterprise Contracts Administrators primary responsibilities are to oversee daytoday contract operations manage the workflow of the contracts mailbox and delegate tasks as needed to Contract Coordinators. This role is a point of contact for internal customers to ensure the highest levels of customer service.
DUTIES & RESPONSIBILITIES:
- Oversee and share in the processing and coordination of contract and subcontract requests.
- Oversee and share in the data entry of contract information into the NAV accounting system including creating fund cards award cards and subaward cards per contact request and creating new customer and funder cards as needed.
- Provide support to Contract Coordinators through chain of command escalation.
- Provide ongoing training and coordination of support to Contract Coordinators as well as other employees throughout the organization in partnership with Contracts Procurement and Compliance Managers.
- Work with the Contracts/Procurement Management team to refine and develop new and established templates as well as the processes for the workflow.
- Oversee and initiate electronic transmission of contracts for internal managerial review monitor review progress and respond to requests on issues related to contract content.
- Oversee and transmit contracts via DocuSign for signatures and file PDFconformed contracts.
- Provide customer service support to PHMC and affiliate personnel funders vendors and service providers relevant to contracts and subcontracts.
- Ensure that department processes procedures and performance standards are maintained.
- Work closely with the Contracts/Procurement Management team to ensure that due dates are being met and items are escalated as needed.
- Work closely with the DEI and Supplier Diversity team to ensure compliance with Supplier Diversity goals.
SKILLS:
- Ability to read and understand contracts as related to PHMCs business model and practices
- Sound organizational skills good attention to detail and excellent ability to follow processes
- Knowledge of general office policies procedures and work methods
- Knowledge of clerical administrative bookkeeping and accounting principles and practices
- Knowledge of personal computers and networked systems and their use and applications for database management tracking and reporting in a human services or similar environment
- Knowledge of PHMC programs services and activities preferred
- Ability to work in a supportive positive manner with the Contracts and Fiscal teams and crossdepartmentally through full participation personal contribution and active interaction
- Ability to communicate effectively and work with colleagues government agencies service providers program participants and other human services organizations in a positive pleasant professional and productive manner in writing by telephone and in personal contacts
EXPERIENCE:
- Five years of related experience in government nonprofit human services etc.
- Familiarity with databases and basic accounting principles
- Experience with Microsoft Outlook Word and Excel applications
- Experience with Microsoft Dynamics NAV DocuSign and Adobe Acrobat Pro is preferred.
EDUCATION:
- Bachelors or associate degree in business administration or a related field preferred
- An equivalent combination of relevant training education and experience is also acceptable.
SALARY GRADE: 18
PHMC is an Equal Opportunity and EVerify Employer.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
