DEPARTMENT OF CHILD SAFETY

The Arizona Department of child Safety (DCS) is a social and human services agency whose mission is to successfully partner with families caregivers and the community to strengthen families ensure safety and achieve permanency for all Arizonas children through prevention services and support.

RECORDS MANAGEMENT SPECIALIST
3003 N Central Ave Phoenix AZ 85012

Salary: $19.1707 HRLY/$39875.06 Salary

Grade: 17

Closing Date: March 22 2025

Based on business needs this position may function as a Centralized Records Coordinator or Redaction Specialist.

Centralized Records Coordinator Performs statewide research in systems regarding child maltreatment records. Processes statewide and nationwide requests from the public media court personnel and legal requests to aide in criminal prosecution and in making rulings for civil child custody matters. Conducts Department of Child Safety (DCS) outofstate and law enforcement information requests for individuals whom a DCS report has been made. Ensures the safety of children in their jurisdictions when the family (parent guardian or custodian at one time were residents of Arizona including but not limited to adult(s) (alleged perpetrators) and child/children (alleged victims) researches and as well as other state agencies for the release of confidential DCS report history.

Redaction Specialist determines if a person is statutorily entitled to a DCS report history and/or case records and if so redacts the reports/records in conformance with statute and policy. Conducts a systems research in Guardian and in various county court websites.

This position may offer the ability to work remotely within Arizona based upon the departments business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility autonomy and trust. Across our many agencies boards and commissions many State employees participate in the States Remote Work Program and are able to work remotely in their homes in offices and in hoteling spaces. All work including remote work should be performed within Arizona unless an exception is properly authorized in advance.

• Centralized Records Coordinator Determines who is authorized to receive information per state statute and in the correct format. Researches in Guardian for all requests including Dependency court order and client requests for prior child maltreatment history;ORRedaction Specialist Performs redactions of all records in accordance with DCS policies and procedures and in accordance with Attorney Generals Office (AGO) training or receive log review process and send out requests for confidential DCS history
  
• Completes daily/weekly statistical reports regarding production achieved.
  
• Other duties as assigned as related to the position.

Knowledge of:

• Arizona Revised Statutes pertaining to confidentiality to the area of assignment
  
• Redaction procedures and associated software
  
• Processing request for information from public media court etc.
  

Skills in:

• Effective written and verbal communication
  
• Problem identification analysis and resolution including recommending a course of action regarding a wide variety of data from various computer sources and trouble shooting difficulties
  
• Conflict management
  
• Interpersonal relationships
  
• Organization
  
• Using computer hardware and software including Microsoft Office (Word Outlook and Excel etc.
  

Ability to:

• Learn the departments specialized systems (e.g.; Guardian) to research record availability
  
• Apply statute and policy to varying types of records requests
  
• Review records requests to ensure validity
  
• Redact documents using available software
  
• Accurately track requests
  
• Maintain the strictest confidentiality

N/A

The ability to secure and maintain clearance from the DCS Central Registry.

This position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (EVerify).

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical dental life and shortterm disability insurance plans
  
• Topranked retirement and longterm disability plans
  
• 10 paid holidays per year
  
• Vacation time accrued at 4.00 hours biweekly for the first 3 years
  
• Sick time accrued at 3.70 hours biweekly
  
• Deferred compensation plan
  
• Wellness plans
  

By providing the option of a fulltime or parttime remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contactingor by email at. Requests should be made as early as possible to allow time to arrange the accommodation. Should you have any further questions regarding the interview process you can reach out to a member of our recruitment team ator by email at. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.