Office Manager
Office Manager
Posted on :
15-03-2025
Employer Active
1 Vacancy
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Job Description
Veeva Systems is a missiondriven organization and pioneer in industry cloud helping life sciences companies bring therapies to patients faster. As one of the fastestgrowing SaaS companies in history we surpassed $2B in revenue in our last fiscal year with extensive growth potential ahead.
At the heart of Veeva are our values: Do the Right Thing Customer Success Employee Success and Speed. Were not just any public company we made history in 2021 by becoming apublic benefit corporation(PBC) legally bound to balancing the interests of customers employees society and investors.
The Role
The Office Manager is responsible for maintaining Veevas London office to a very high standard of excellence. This role includes managing all daytoday office processes coordinating small projects and maintaining the overall facility. This person must be detailoriented with strong customer service values time management skills and the ability to work in a fastpaced environment. This role will report to the Sr. Director of Workplace and Facilities Europe and a member of the Europe and Global Workplace Team. This role is officebased in our temporary London office at Baker St. and later in our New permanent one.
What Youll Do
- General Office Management:
- Execute daily office walkthroughs to ensure that the office is sparkling clean and fully stocked with the supplies employees need
- Work with the Global Workplace Team and contractors to ensure health & safety including fire safety. Maintain a supply of first aid equipment
- Manage ordering of food/drinks and supplies including vendor coordination (janitorial services utility vendors food suppliers etc. and associated budgets
- Ensure a welcoming reception experience for employees and visitors. Manage mail/shipping functions for the office
- Support new hire onboarding with desk setup office tours supplies and security badges for access. Set a positive tone for new hires
- Act as a point of contact for employee and visitor requests comments and concerns
- Support the local Site leader with executive assistant service
- Workplace Projects:
- Manage office ticketing system and resolve requests or issues efficiently
- Execute small projects with the help of contractors and the Global Workplace Team including budget management
- Maintain space plans and support
Requirements
- At least 3 years of Office or Facilities Management experience
- Excellent customer service and communication/interpersonal skills
- Selfstarter with a positive cando attitude. Able to work in a fastpaced environment
- Budget management experience
- Strong project management skills able to juggle multiple tasks with accuracy
- Intermediate to Advanced MS Office (Word Excel PPT) and general computer skills
- Experience supporting Executives (managing agenda travels expenses)
- Good command of English Language
Nice to Have
- Experience with small office construction projects and moving offices
- Understanding of Google applications
- Health and Safety and Environmental practices experience
- Experience in tech or global fastpaced company
Perks & Benefits
- The chance to work with a genuine market leader
- Medical insurance
- Charitable Giving Support a nonprofit of your choosing
- Health & wellness allocation
- Travel Insurance
- Incredible support from the wider team and a bestinclass tech stack to help you be successful in your role
- Dont just take our word for it; apply and find out more!
Veevas headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.
As an equal opportunity employer Veeva is committed to fostering a culture of inclusion and growing a diverse workforce. Diversity makes us stronger. It comes in many forms. Gender race ethnicity religion politics sexual orientation age disability and life experience shape us all into unique individuals. We value people for the individuals they are and the contributions they can bring to our teams.
If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process please contact us at.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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