DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizonas children and adults. Our mission is to promote protect and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care science public policy and leadership. ADHS promotes alternative work schedules flexible hours. We have positions that can fit any stage in your career from entry to senior level. We offer a robust benefit package including the ADHS Student Loan Assistance Program where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

Address: 150 N. 18th Ave Phoenix AZ 85007

Salary: $58500

Grade: 21

Closing Date: Open until filled

This position serves as part of the Agencies purchasing team as a Subject Matter Expert (SME) for ADHS purchasing systems and related vendor payments. It also serves as a consultant to ADHS departments bureaus and programs ensuring conformance with state purchasing laws and regulations and ADHS Policy. The position is responsible for the completion of all purchasing activities associated with the programs for which it is assigned. Purchasing activities include but are not limited to: obtaining quotes creating purchase requisitions pcard purchases manual purchase orders (MPO) obtaining invoice approvals maintaining notes in the Invoice Management System (IMS) updating the DRS as it relates to purchasing tasks and processing of invoices. Duties will include a range of purchasing methods to procure products and services which include but are not limited to a sourcetopay (S2P) eProcurement system and a purchasing card. This position serves on a team of purchasers and will cross train and cover other areas within the team as needed. As part of this team this position will also be responsible for providing training updating purchasing related Standards or Work and creating other educational/informational purchasing resources. This position may travel to meetings with other state agencies or vendors.

This position may offer the ability to work remotely within Arizona based upon the departments business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility autonomy and trust. Across our many agencies boards and commissions many State employees participate in the States Remote Work Program and are able to work remotely in their homes in offices and in hoteling spaces. All work including remote work should be performed within Arizona unless an exception is properly authorized in advance.

Procures a wide variety of commodities and/or services many of which are highly technical and require complex procurement standards and procedures. Initiate requisitions/purchase orders pcard purchases MPOs and change orders including funding validation in the appropriate State/Agency eProcurement/Purchasing system. Ensure purchase requests align with the applicable contract terms conditions tasks deliverables and pricing. Ensure correct documents are attached in the appropriate State/Agency eProcurement/Purchasing system to ensure audit trail and meet ADHS Policy. Update system notes as required per the purchasing process. Interact with Programs and Procurement management to resolve PO issues such as funding time frames change orders and approvals.
Obtain approval to pay for invoices. Interact with Program staff and/or vendors related to approval and obstacles associated with invoices/payments. Complete the process of receiving an invoice in the appropriate State/Agency eProcurement/Purchasing system. Update system notes as required per the invoice payment process.
Contacts vendors to resolve contractual/invoice/purchase order related problems and to gain knowledge of the products services prices marketing practices design and capabilities of highly technical and complex commodities and services
Advises and trains user agency staff regarding state statutes regulations and procedures for the procurement of commodities and/or services. Updates purchasing related Standards or Work and creates other educational/informational purchasing resources.
Interact with Accounts Payable (ADHS and Vendor) staff to resolve payment issues on received POs including missing and incorrect invoices payments not made payments not timely and invoices not received into the State/Agency eProcurement/Purchasing systems. Assist in grant closing activities and liquidation of encumbrances.
Other duties as assigned as related to the position (typically 5 10

Knowledge of:

Advanced Knowledge of:
The Arizona Procurement Code and other applicable laws rules and regulations
The State Source to Pay (S2P) Procurement System
Procurement practices processes and procedures
Business procedures accounting business law and mathematics and state government
Performance Management (PM) and Continuous Quality Improvement (CQI) and Lean methodologies

Skill in:

Effective communications; written and oral
Complex problem solving and analysis
Providing exemplary customer service
Data entry and data management
Use of computers and software applications
Preparation and analysis of complex technical specifications

Ability in:

Apply sound critical judgment in complex situations
Function independently and work as part of a team strategic thinking and problem solving
Manage several shifting priorities simultaneously coordinate and lead
Exercise judgment and assess whether it is within the positions level of authority
Establish and maintain effective working relationships
Develop and implement procedures
Support a diverse multicultural workforce that reflects the community promotes equal opportunity at all levels of public employment and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination

Bachelors degree in business or public administration or a related field with 3 years of work experience in purchasing accounting data processing or related administrative services work. Masters degree will substitute for 1 year of work experience.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (EVerify).

The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical and dental insurance plans
Paid vacation and sick time
Paid Parental LeaveUp to 12 weeks per year paid leave for newborn or newlyplaced foster/adopted child (pilot program).
10 paid holidays per year
Wellness program and plans
Life insurance
Short/longterm disability insurance
Defined retirement plan
Award winning Infant at Work program
Credit union membership
Transit subsidy
ADHS Student Assistance Pilot Program

By providing the option of a fulltime or parttime remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

To help you build a financially secure future the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words you and the State will each pay 50 of the total cost of the benefit. New State employees have a 27week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to EVerify Employment Eligibility Verification.